Purchasing and Business Services Manual (PUR)

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Effective: 7/1/1971

Revised: 7/1/2018

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PUR 304–03: Reimbursements

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To reduce paperwork and to facilitate the purchase of low-value items

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Financial Services
University policy

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Petty Cash

Supplies may be purchased from departmental petty cash funds in accordance with directives established in Financial Services. Departments making purchases from petty cash funds must follow university procedures (see the Financial Services Policies and Procedures Manual—FIN 403, “Petty Cash Funds for State and Local Accounts”).

Individual Reimbursement

Faculty and staff may procure goods or services directly from a supplier and request reimbursement if adequate documentation of the purchase is provided, i.e., the original supplier receipt. Purchases prohibited in FIN 401–03, “Prohibited Transactions,” cannot be processed as employee reimbursements. Additionally, payments that constitute compensation for services rendered should not be paid for by faculty or staff directly. Compensation includes, but may not be limited to, payments for services performed by employees or independent contractors/consultants, payments for student support, and payment of expenses incurred by an employee or independent contractor/consultant.

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For further information on petty cash funds and reimbursements, see the Financial Services Policies and Procedures Manual:

  1. FIN 403, “Petty Cash Funds for State and Local Accounts”


  2. FIN 420–01, “Faculty and Staff Reimbursements.”

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