|Note:||At the request of the provost, a vice provost, or a vice president, this policy has been posted in the interim between scheduled posting dates by University Policy Manuals Group because it has significant and urgent importance for the university community. This policy will be included in the publication process by the next feasible posting for online policies and procedures.|
PUR 303–02: Sole Source Procurement/Justification
To allow, under certain conditions, for procuring goods or services from a single source without soliciting bids from multiple sources
Arizona Board of Regents Policy Manual - 3-803
To request a sole source procurement, the requestor must attach to the purchase request a written justification on a Justification for Sole Source Purchase form that:
For sponsored projects, consultant services may be considered a sole source procurement if:
The requestor must attach to the purchase request a copy of the portion of the approved grant that specifies the consultant or professional services.
Purchasing and Business Services will request a written quotation from the sole source supplier. A statement shall be required on the quotation form that the price quoted for the goods and/or services is the same as, or lower than, that normally charged to educational institutions.
If the chief procurement officer determines that the justification is adequate, the director will:
For information on the cost analysis of sole source procurements, see PUR 303–04, “Cost Analysis.”
For information on bidding, see: