Purchasing and Business Services Manual (PUR)

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Effective: 11/1/1984

Revised:7/1/2018

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PUR 303–01: Purchase Requests

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Purpose

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To expedite the process of procuring goods or services from off-campus suppliers

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Source

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Purchasing and Business Services

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Applicability

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Orders for goods or services from off-campus suppliers

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Policy

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The preferred method of ordering goods in transactions of $10,000 or less is with the Purchasing Card. To order goods or services from off-campus suppliers, departments can submit a requisition. After appropriate approvals have been applied, the requisition will be forwarded to Purchasing and Business Services, which will then issue a purchase order for the goods or services.


Suppliers

Generally, Purchasing and Business Services will contact the supplier suggested by the requesting department as one source of supply, unless the goods or services are available through a university contract.

The requesting department must not make a commitment to procure from a suggested supplier. Purchasing and Business Services, using approved procurement procedures, will select the supplier.


Price

If supplier bids or price negotiations exceed by more than 10 percent the estimated cost or maximum dollar amount specified on the purchase request, Purchasing and Business Services will not place the order unless authorized by the requesting department.

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Exceptions

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Those departments authorized to use the Purchasing Card may use these cards to make small-dollar purchases (see PUR 304–04, “The Purchasing Card”).

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Cross-References

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For information on preparing specifications for submission with the request, see PUR 303–03, “Preparation of Specifications and Response Evaluation Criteria.”

For information on requesting personal/professional services, see PUR 402–01, “Personal/Professional Services.”

For information on specifying suppliers on the request, see PUR 502–01, “Purchasing Responsibility and Authority for Selection.”

For information on procuring equipment, see the policies in the Property Control System Policies and Procedures Manual—PCS 200, “Acquisition of Equipment.”

For information on procuring for sponsored projects, see the Research and Sponsored Programs Policies and Procedures Manual—RSP 503–01, “Purchase Requests for Sponsored Projects and Internal Grant Programs.”


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