Purchasing and Business Services Manual (PUR)

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Effective: 11/1/1984

Revised: 7/1/2004

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PUR 302–01: Internal Purchase Orders

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Purpose

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To expedite the process of procuring goods and services from on-campus service departments

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Source

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Purchasing and Business Services

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Applicability

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Orders for procurements of goods or services from on-campus service departments

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Policy

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Departments ordering goods or services from service departments must order those goods or services on an online PO. Refer to the Advantage Page located on the Financial Services Web site to get specific information on how to fill out ordering documents. A list of departments that require a quick turnaround form can be found on the Purchasing and Business Services Web site. The requesting department must request goods and services from these service departments via the quick turnaround form. For these service department transactions, the PO only encumbers the funds and is an accounting transaction. The PO does not request the good or service needed.

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Cross-References

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For information on university services that may be requested by completing an Internal Purchase Order, see PUR 302–02, “On-Campus Goods and Services List.”

For information on off-campus procurements, see PUR 303–01, “Purchase Requests.”

For information on procuring equipment, see the policies in the Property Control System Policies and Procedures Manual—PCS 200, “Acquisition of Equipment.”

For information on procuring for sponsored projects, see the Research and Sponsored Projects Policies and Procedures Manual—RSP 503–01, “Purchase Requests for Sponsored Projects and Internal Grant Programs.”


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