Purchasing and Business Services Manual (PUR)

Effective: 5/1/1987

Revised: 7/1/2010

PUR 301–03: On-Campus vs. Off-Campus Goods and Services

Purpose

To distinguish between requesting goods and services from on-campus servicing departments, and off-campus vendors

Source

University policy

Policy

University departments must:

1. determine, before preparing a purchase request, whether on-campus goods or services can fulfill the department’s requirements for a specific procurement

   and

2. procure on-campus goods or services, if those goods or services can fulfill the department’s requirements.

On-campus servicing departments exist because they offer goods and services at a lower cost and in a more responsive manner than commercial businesses.

Departments that are considering whether to produce goods or services in-house or to buy them from a vendor or contractor should contact Purchasing and Business Services for assistance. Purchasing and Business Services ensures that in-house activities are fully costed and ensures that potential vendors or contractors provide comparable goods and services.

Cross-References

For information on the procedure for requesting on-campus goods and services, see PUR 302–01, “Internal Purchase Orders.”

For a list of on-campus agencies providing goods and services, see PUR 302–02, “On-Campus Goods and Services Listing.”

For information on ordering off-campus goods and services, see the policies in PUR 303–01, “Purchase Requests.”

For information on bidding, see:

1. PUR 303–03, “Preparation of Specifications and Response Evaluation Criteria”
2. PUR 305–01, “Bidding Requirements for Procurements Costing Less than $25,000”
3. PUR 305–02, “Bidding Requirements for Procurements Costing at Least $25,000 but Less than $50,000”
4. PUR 306–01, “Bidding Requirements for Procurements Costing $50,000 or More”
5. PUR 306–02, “Waiver of Bidding Requirements for Procurements Costing $50,000 or More”
6. PUR 501–01, “Information to Vendors”
7. PUR 501–02, “Advertising for Bids”

   and

8. PUR 501–03, “Bid Security and Performance and Payment Bonds.”

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