Purchasing and Business Services Manual (PUR)

Interim Posting

Note: At the request of the provost, a vice provost, or a vice president, this policy has been posted in the interim between scheduled posting dates by University Policy Manuals Group because it has significant and urgent importance for the university community. This policy will be included in the publication process by the next feasible posting for online policies and procedures.


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Effective: 10/1/1998

Revised: 11/12/2014

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PUR 209: Establishment of Resale Activities

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Purpose

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To define when the university may engage in resale activities

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Sources

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Arizona Revised Statutes § 41–2753
Arizona Board of Regents Policy Manual - 1-105
University policy

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Applicability

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All university agency/orgs

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Background

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State law and regents’ policy require the university to avoid competition with private enterprise. Specifically, the university may not provide to the general public goods, services, or facilities that are practically available from private enterprise unless the provision of the goods, service, or facility offers a valuable educational or research experience for students as part of their education or fulfills the public service mission of the university. In addition, the university may not provide to students, faculty, staff, or invited guests goods, services, or facilities that are practically available from private enterprise except as authorized by the Board of Regents.

The following activities or programs are authorized resale activities:

  1. Campus Health Service
  2. College Avenue Commons
  3. Community Health Services
  4. Memorial Union
  5. Museum Store
  6. Parking and Transit Services
  7. Public Events
  8. Residential Life
  9. Stadium Management
  10. Student Publications
  11. Student Recreation Activities
  12. Sun Devil Athletics
  13. University Club
  14. University Towers
Note:A number of private enterprise activities are contracted to provide goods and services to the university. These include, but are not limited to, the Sun Devil Bookstore, various food service programs, and residential facilities.

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Policy

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All new resale activities must be approved by the executive vice president, treasurer, and chief financial officer (CFO).

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Exception

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This policy does not apply to service centers.

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Procedure

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Requests to establish a new resale activity will be submitted through the chief procurement officer and the vice president for finance and deputy treasurer to the CFO for approval.

Requests to establish a new resale activity must include the following information:

  1. Evidence that the goods and/or services to be provided are not practically available from private enterprise.
  2. Evidence that similar goods or services are not already being provided by another university department or program.
  3. A completed New Agency/Org Application Form, available on the Financial Services Forms Web page.
  4. A proposed operating budget.

Requests will be submitted to the chief procurement officer. If approved, the chief procurement officer will forward the request to the vice president for finance and deputy treasurer. If approved, the vice president for finance and deputy treasurer will forward the request to the CFO.

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Additional Information

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For information on the establishment of new agency/orgs, refer to the Financial Services Forms Web page, Advantage Forms, New Account Application Form, Form Instructions.


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