Purchasing and Business Services Manual (PUR)

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PUR 207 Table

Purchasing and Business Services is responsible for retaining the following records:

  1. bids for renewable contracts for three years after the file is closed
  2. construction files-procurement records for one year after the building is demolished
  3. general bids for three years after awarded
  4. Departmental Limited Value Purchase Orders (PDLVPOs) for three years after fiscal year issued

    and

  5. Purchase Orders (including department justifications and requests) for five years after the file is closed.

The department manager is responsible for retaining the following records:

  1. Purchasing Card receipts involving sponsored funds for five years after submission of final project financial report by Grant and Contract Accounting

    and

  2. Purchasing Card receipts not involving sponsored funds for three years after transaction date
Return to PUR 207

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