Purchasing and Business Services Manual (PUR)

Effective: 3/1/1965

Revised: 3/1/2003

PUR 204: Standardization of Common Use Items

Purpose

To allow for the standardization of common use items purchased for the university

Source

Purchasing and Business Services

Policy

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Standardization

The director of Purchasing and Business Services has the responsibility and authority to question the quality and kind of materials requested to ensure that the best interests of the university may be served. Common use items will be standardized to the greatest extent possible to:

1. take advantage of quantity discounts

   and

2. avoid numerous small orders.

University maintenance capabilities and parts inventories will be taken into consideration in establishing standards. Materials used by a number of departments will be stocked in appropriate stores (e.g., ASU Stores, Purchasing and Business Services Maintenance Stores, Laboratory Stores) to further the standardization program.

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Standards and Product Evaluation Committees

The director of Purchasing and Business Services may establish a standards and product evaluation committee to assist in the identification of commodities to be standardized and the selection of the specific standard items.

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Requestor Considerations

Once an item has been standardized, the purchase of nonstandard items will require a justification from the requestor indicating why the standard item is not suitable for the purpose intended. To verify whether an item has been standardized, the requestor should contact the appropriate buyer in Purchasing and Business Services.

Examples

Typical standardized items include photocopiers, personal computers, telephone equipment, furniture, printers, door access systems, and identification/debit cards.

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