|Note:||At the request of the provost, a vice provost, or a vice president, this policy has been posted in the interim between scheduled posting dates by University Policy Manuals Group because it has significant and urgent importance for the university community. This policy will be included in the publication process by the next feasible posting for online policies and procedures.|
PUR 204: Standardization of Common Use Items
To allow for the standardization of common use items purchased for the university
Purchasing and Business Services
The chief procurement officer has the responsibility and authority to question the quality and kind of materials requested to ensure that the best interests of the university may be served. Common use items will be standardized to the greatest extent possible to:
University maintenance capabilities and parts inventories will be taken into consideration in establishing standards. Materials used by a number of departments will be stocked in appropriate stores (e.g., ASU Stores, Purchasing and Business Services Maintenance Stores, Laboratory Stores) to further the standardization program.
The chief procurement officer may establish a standards and product evaluation committee to assist in the identification of commodities to be standardized and the selection of the specific standard items.
Once an item has been standardized, the purchase of nonstandard items will require a justification from the requestor indicating why the standard item is not suitable for the purpose intended. To verify whether an item has been standardized, the requestor should contact the appropriate buyer in Purchasing and Business Services.
Typical standardized items include photocopiers, personal computers, telephone equipment, furniture, printers, door access systems, and identification/debit cards.