Purchasing and Business Services Manual (PUR)

Revised: 7/1/2006

PUR 202: Contract Signature Authority

1. President

1. All types of contractual agreements

2. Executive vice president and provost of the university

1. Professional consultant contracts not to exceed $50,000
2. Personnel contracts
3. Speakers’ contracts
4. Affiliation agreements
5. Performance contracts not to exceed $50,000
6. Construction change orders
7. Escrow instructions, deeds, promissory notes, easements, real property leases and licenses, and other items related thereto
8. Settlement agreements when approved as to legal form by university counsel
9. Other agreements or contracts that relate directly to the responsibilities and functions of the Office of the Executive Vice President and Provost of the University
10. All other contracts, other than procurement contracts, the authority for which has been delegated pursuant to this policy to the individuals reporting to the Office of the Executive Vice President and Provost of the University

3. Chief financial officer

1. Professional consultant contracts not to exceed $50,000
2. Personnel contracts
3. Affiliation agreements
4. Speakers’ contracts
5. Performance contracts not to exceed $50,000
6. Escrow instructions, deeds, promissory notes, easements, real property leases and licenses, and other items related thereto
7. Construction change orders
8. Contracts that relate to the use of university physical facilities other than Grady Gammage Memorial Auditorium, Sun Devil Stadium, the Wells Fargo Arena, Sundome Center for the Performing Arts, and the Louise Lincoln Kerr Cultural Center
9. Contracts that do not impose a financial obligation on the university
10. Third party financing agreements
11. TV and radio rights
12. Vendor agreements for faculty and staff purchases
13. Agreements with the ASU Foundation and the Sun Angels
14. Other agreements or contracts that relate directly to the responsibilities and functions of the Office of the Executive Vice President for Administration and Finance, provided that such other agreements or contracts are not sponsored grants or contracts
15. Settlement agreements when approved as to legal form by university counsel

4. Senior vice president and secretary of the university

1. Professional consultant contracts not to exceed $50,000
2. Personnel contracts
3. Speakers’ contracts
4. Affiliation agreements
5. Performance contracts not to exceed $35,000
6. Other agreements or contracts that relate directly to the responsibilities and functions of the Office of the President
7. All other contracts, other than procurement contracts, the authority for which has been delegated pursuant to this policy to the individuals reporting to the Office of the President

5. Senior vice president and university planner

1. Professional consultant contracts not to exceed $50,000
2. Personnel contracts
3. Speakers’ contracts
4. Affiliation agreements
5. Performance contracts not to exceed $35,000
6. Other agreements or contracts that relate directly to the responsibilities and functions of the Office of the President
7. All other contracts, other than procurement contracts, the authority for which has been delegated pursuant to this policy to the individuals reporting to the Office of the President

6. Vice president for research and economic affairs

1. Professional consultant contracts not to exceed $10,000
2. Personnel contracts
3. Speakers’ contracts
4. Sponsored grant and contract proposals and bids
5. Sponsored grants and contracts, including subcontracts for collaborative research issued by the university for services under a sponsored prime contract
6. Affiliation agreements
7. Other agreements or contracts that relate directly to the responsibilities and functions of the Office of the Vice President for Research and Economic Affairs but do not impose a financial obligation on the university

7. Vice president for public affairs

1. Professional consultant contracts not to exceed $10,000
2. Personnel contracts
3. Speakers’ contracts
4. Agreements or contracts for university-sponsored entertainment and special events
5. Agreements or contracts that relate to the use of Grady Gammage Memorial Auditorium, Sun Devil Stadium (for activities sponsored or coordinated through Public Affairs), the Wells Fargo Arena, Sundome Center for the Performing Arts, and the Louise Lincoln Kerr Cultural Center
6. Other agreements or contracts that relate directly to the responsibilities and functions of the vice president for public affairs, provided that such other agreements or contracts do not impose a financial obligation on the university and are not sponsored grants or contracts
7. Agreements and other legal documents relating to the Rio Salado Project on behalf of the university, provided that such agreements and documents have been reviewed with the executive vice president for administration and finance and the form of the agreements and documents has been approved by university counsel

8. Vice president for university administration and general counsel

1. Consulting agreement for legal services
2. Other agreements or contracts as approved by the president

9. Vice president for development

1. Professional consultant contracts on forms approved by university counsel, not to exceed $10,000
2. Sponsorship agreements on forms approved by university counsel, not to exceed $10,000
3. Personnel contracts not to exceed $10,000
4. Speakers’ contracts on forms approved by university counsel, not to exceed $10,000
5. FCC applications, permits, petitions, and similar documents in connection with the licensing of KAET

10. Executive director of athletics

1. Athletic event contracts
2. Contracts with athletic officials such as referees, umpires, and similar workers at athletic events
3. Sponsorship agreements in a form approved by the university counsel
4. Professional consultant contracts not to exceed $10,000
5. Performance contracts not to exceed $10,000
6. Sun Devil Stadium Suite License Agreements for ASU games, Fiesta Bowl, and Arizona Cardinals games
7. Other agreements or contracts that relate directly to the responsibilities and functions of the Department of Intercollegiate Athletics, provided that such other agreements or contracts do not impose a financial obligation on the university and are not sponsored grants or contracts

11. Vice president for University Student Initiatives

1. Professional consultant contracts not to exceed $10,000
2. Personnel contracts
3. Speakers’ contracts
4. Student financial aid agreements
5. Licenses and leases for student residential facilities
6. Other agreements or contracts that relate directly to the responsibilities and functions of the Office of the Vice President for University Student Initiatives, provided that such other agreements or contracts do not impose a financial obligation on the university and are not sponsored grants or contracts

12. Vice president and provost, West campus

1. Professional consultant contracts not to exceed $50,000
2. Personnel contracts
3. Speakers’ contracts
4. Affiliation agreements
5. Performance contracts not to exceed $50,000
6. Escrow instructions, deeds, promissory notes, easements, real property leases and licenses, and other items related thereto, provided that such matters relate to the West campus
7. Contracts that relate to the use of university physical facilities at the West campus
8. Other agreements or contracts that relate directly to the responsibilities and functions of the West campus, provided that such other agreements or contracts are not sponsored grants or contracts

13. Vice president and provost, Polytechnic campus

1. Professional consultant contracts not to exceed $50,000
2. Personnel contracts
3. Speakers’ contracts
4. Affiliation agreements
5. Performance contracts not to exceed $50,000
6. Construction change orders
7. Escrow instructions, deeds, promissory notes, easements, real property leases and licenses, and other items related thereto, provided that such matters relate to the Polytechnic campus
8. Contracts that relate to the use of university physical facilities at the Polytechnic campus
9. Other agreements or contracts that relate directly to the responsibilities and functions of the Polytechnic campus, provided that such other agreements or contracts are not sponsored grants or contracts

14. Vice president and provost, Downtown Phoenix campus

1. Professional consultant contracts not to exceed $50,000
2. Personnel contracts
3. Speakers’ contracts
4. Affiliation agreements
5. Performance contracts not to exceed $50,000
6. Construction change orders
7. Escrow instructions, deeds, promissory notes, easements, real property leases and licenses, and other items related thereto, provided that such matters relate to the Downtown Phoenix campus
8. Contracts that relate to the use of university physical facilities at the Downtown Phoenix campus
9. Other agreements or contracts that relate directly to the responsibilities and functions of the Downtown Phoenix campus, provided that such other agreements or contracts are not sponsored grants or contracts

15. University librarian

1. Affiliation agreements, in a form approved by university counsel, for internship placement of university students without exchange of monetary compensation
2. Professional consultant contracts not to exceed $10,000
3. Speakers’ contracts
4. Other agreements or contracts that relate directly to the responsibilities and functions of the University Libraries, provided that such other agreements or contracts do not impose a financial obligation on the university and are not sponsored grants or contracts

16. Buyers, University Libraries

1. Contracts for the acquisition of materials to be included in the library collection, including books, periodicals, microfilm, microfiche, etc.

17. Vice provost(s)

1. Professional consultant contracts not to exceed $10,000
2. Personnel contracts
3. Speakers’ contracts
4. Affiliation agreements
5. Other agreements or contracts that relate directly to the responsibilities and functions of the Office of the Executive Vice President and Provost of the University, provided that such other agreements or contracts do not impose a financial obligation on the university and are not sponsored grants or contracts

18. Assistants to the executive vice president and provost of the university

1. Professional consultant contracts not to exceed $10,000

2. Personnel contracts
3. Speakers’ contracts
4. Affiliation agreements
5. Other agreements or contracts that relate directly to the responsibilities and functions of the Office of the Executive Vice President and Provost of the University, provided that such other agreements or contracts do not impose a financial obligation on the university and are not sponsored grants or contracts

19. Dean, College of Architecture and Environmental Design
20. Dean, W. P. Carey School of Business
21. Vice president for University-School Partnerships and Dean, College of Education
22. Dean, Ira A. Fulton School of Engineering
23. Associate dean, Ira A. Fulton School of Engineering
24. Assistant dean, Ira A. Fulton School of Engineering
25. Dean, Division of Graduate Studies
26. Dean, Barrett Honors College
27. Dean, College of Law
28. Assistant dean of administration, College of Law

1. Affiliation agreement, in a form approved by university counsel, for internship placement of university students without exchange of monetary compensation
2. Facility use or rental agreements that relate to the use of facilities under the direct control of the dean, not to exceed $10,000, and in a form approved by university counsel
3. Contracts for the use of off-campus facilities (other than hotel, banquet, conference, or convention centers, or similar facilities, which must go through Purchasing and Business Services for college-sponsored programs, not to exceed $5,000, and in a form approved by university counsel
4. Speaker, honorarium, and performance contracts for college-sponsored programs within facilities under the direct control of the dean, not to exceed $10,000, and in a form approved by university counsel

29. Vice president and Dean, College of Liberal Arts and Sciences

1. Affiliation agreement, in a form approved by university counsel, for internship placement of university students without exchange of monetary compensation
2. Facility use or rental agreements that relate to the use of facilities under the direct control of the dean, not to exceed $10,000, and in a form approved by university counsel
3. Contracts for the use of off-campus facilities (other than hotel, banquet, conference or convention centers, or similar facilities, which must go through Purchasing and Business Services) for college-sponsored programs, not to exceed $5,000, and in a form approved by university counsel
4. Speaker, honorarium, and performance contracts for college-sponsored programs within facilities under the direct control of the dean, not to exceed $10,000, and in a form approved by university counsel
5. Publishing agreements entered into by the Arizona Center for Medieval and Renaissance Studies as publisher

30. Faculty associate, Family Resources and Human Development, and on-site director of Open Horizons Development Center

1. Federal, state, and local license applications and related documents in connection with the licensing, management, and operation of the infant and preschool programs at Open Horizon, on behalf of ASU, all in a form approved by university counsel

31. Dean, College of Nursing
32. Dean, College of Public Programs
33. Associate dean, College of Public Programs
34. Assistant dean, College of Public Programs

1. Affiliation agreement, in a form approved by university counsel, for internship placement of university students without exchange of monetary compensation
2. Facility use or rental agreements that relate to the use of facilities under the direct control of the dean, not to exceed $10,000, and in a form approved by university counsel
3. Contracts for the use of off-campus facilities (other than hotel, banquet, conference or convention centers, or similar facilities, which must go through Purchasing and Business Services) for college-sponsored programs, not to exceed $5,000, and in a form approved by university counsel
4. Speaker, honorarium, and performance contracts for college-sponsored programs within facilities under the direct control of the dean, not to exceed $10,000, and in a form approved by university counsel

35. Dean, College of Extended Education

1. Rental agreements for classroom space for College of Extended Education programs, not to exceed $5,000
2. Short-term agreements, in a form approved by university counsel, with instructors to teach noncredit courses in the College of Extended Education and for instruction of noncredit courses for third parties
3. Affiliation agreements, in a form approved by university counsel, for internship placement of university students without exchange of monetary compensation
4. Facility use or rental agreements that relate to the use of facilities under the direct control of the dean, in a form approved by university counsel
5. Contracts for the use of off-campus facilities (other than hotel, banquet, conference or convention centers, or similar facilities, which must go through Purchasing and Business Services) for college-sponsored programs, not to exceed $5,000, and in a form approved by university counsel
6. Speaker, honorarium, and performance contracts for college-sponsored programs within facilities under the direct control of the dean, not to exceed $10,000, and in a form approved by university counsel

36. Dean, Herberger College of Fine Arts

1. Performance contracts for fine arts facilities and exhibits arranged by the University Art Museum or the College of Fine Arts, not to exceed $10,000
2. Affiliation agreements, in a form approved by university counsel, for internship placement of university students without exchange of monetary compensation
3. Facility use or rental agreements that relate to the use of facilities under the direct control of the dean, not to exceed $10,000, and in a form approved by university counsel
4. Contracts for the use of off-campus facilities (other than hotel, banquet, conference or convention centers, or similar facilities, which must go through Purchasing and Business Services) for college-sponsored programs, not to exceed $5,000, and in a form approved by university counsel
5. Speaker, honorarium, and performance contracts for college-sponsored programs within facilities under the direct control of the dean, not to exceed $10,000, and in a form approved by university counsel

37. Director, International Programs

1. Inter-university and study-abroad agreements, in a form approved by university counsel, provided that such agreements do not impose a financial obligation on the university and are not sponsored grants or contracts

38. Program director, Bachelor of Interdisciplinary Studies Program

1. Student affiliation agreements in a form approved by university counsel

39. Executive director, Division of Undergraduate Academic Services

1. Affiliation agreements, in a form approved by university counsel, for internship placement of university students without exchange of monetary compensation

40. Associate vice president, Administration

1. Professional consultant contracts not to exceed $50,000
2. Affiliation agreements
3. Speakers’ contracts
4. Performance contracts not to exceed $50,000
5. Escrow instructions, deeds, promissory notes, easements, real property leases and licenses, and other items related thereto
6. Construction change orders
7. Contracts that relate to the use of university physical facilities other than Grady Gammage Memorial Auditorium, Sun Devil Stadium, the Wells Fargo Arena, Sundome Center for the Performing Arts, and the Louise Lincoln Kerr Cultural Center
8. Third-party financing agreements
9. TV and radio rights
10. Vendor agreements for faculty and staff purchases
11. All purchasing and procurement contracts

41. Associate vice president for financial services and treasurer

1. Tuition reimbursement contracts at the standard university rate
2. Other agreements or contracts as approved by the president

42. Director, Purchasing and Business Services

1. All types of contractual agreements except personnel contracts and athletic event contracts

43. Associate director, Purchasing and Business Services
44. Assistant director, Purchasing and Business Services
45. Buyers, Purchasing and Business Services

1. Director of Purchasing and Business Services to define scope of signature authority

46. Buyers, Bookstore

1. Contracts for the purchase of materials for resale

47. Deputy executive vice president for University Services

1. Construction contract change orders not to exceed $1,000,000

48. Director, Facilities Management
49. 
    
50. Director, Capital Programs Management Group

1. Construction contract change orders not to exceed $100,000

50. Associate director, Facilities Management
51. Associate director, Project Management
52. Assistant director, Engineering Services

1. Construction contract change orders not to exceed $75,000

53. Senior project manager(s), Capital Programs Management Group
54. Senior architect(s), Facilities Planning and Space Management

1. Construction contract change orders not to exceed $25,000

55. Project manager(s)
56. Architect(s)

1. Construction contract change orders not to exceed $15,000

57. Facilities project coordinator(s)

1. Construction contract change orders not to exceed $10,000

58. Associate vice president for research and economic affairs

1. Sponsored grant and contract proposals and bids
2. Sponsored grants and contracts, including sub-contracts for collaborative research issued by the university for services under a sponsored prime contract
3. Affiliation agreements
4. Other agreements or contracts that relate directly to the responsibilities and functions of the Office of the Vice President for Research and Economic Affairs but do not impose a financial obligation on the university

59. Director, Research Administration
60. Assistant director, Research Administration

1. Sponsored grant and contract proposals and bids
2. Sponsored grants and contracts, including sub-contracts for collaborative research issued by the university for services under a sponsored prime contract
3. Affiliation agreements
4. Uniform Commercial Code (UCC) financing documents related to sponsored grants and contracts

61. Manager, Sponsored Projects Services
62. Manager, Sponsor Relations and Compliance
63. Lead officers, Sponsored Projects Services
64. Sponsored projects officer, Polytechnic campus
65. Sponsored projects officer, West campus

1. Sponsored grant and contract proposals and bids

66. Director, Licensing and Intellectual Property Administration

1. Licenses for intellectual property
2. Options for licenses for intellectual property
3. Research agreements primarily relating to the transfer of intellectual property or technology
4. Material transfer agreements
5. Secrecy agreements
6. Other agreements relevant to technology transfer
7. Declarations, in a form approved by university counsel
8. Powers of attorney for patent prosecution, in a form approved by university counsel
9. Domestic, foreign, and PCT patents applications, in a form approved by university counsel
10. Declarations of small entity status, in a form approved by university counsel
11. Other documents relating to patent protection in the United States and foreign countries, in a form approved by university counsel

67. Deputy vice president for public affairs

1. Professional consultant contracts not to exceed $10,000
2. Personnel contracts
3. Speakers’ contracts
4. Agreements or contracts for university-sponsored entertainment and special events
5. Agreements or contracts that relate to the use of Grady Gammage Memorial Auditorium, Sun Devil Stadium (for activities sponsored or coordinated through Public Affairs), the Wells Fargo Arena, Sundome Center for the Performing Arts, and the Louise Lincoln Kerr Cultural Center
6. Other agreements or contracts that relate directly to the responsibilities and functions of the vice president for public affairs, provided that such other agreements or contracts do not impose a financial obligation on the university and are not sponsored grants or contracts
7. Agreements and other legal documents relating to the Rio Salado Project on behalf of the university, provided that such agreements and documents have been reviewed with the executive vice president for administration and finance and the form of the agreements or documents has been approved by university counsel

68. Assistant vice president for public affairs

1. Professional consultant contracts not to exceed $10,000
2. Personnel contracts
3. Speakers’ contracts
4. Agreements or contracts for university-sponsored entertainment and special events
5. Agreements or contracts that relate to the use of Grady Gammage Memorial Auditorium, Sun Devil Stadium (for activities sponsored or coordinated through Public Affairs), the Wells Fargo Arena, Sundome Center for the Performing Arts, and the Louise Lincoln Kerr Cultural Center
6. Other agreements or contracts that relate directly to the responsibilities and functions of the vice president for public affairs, provided that such other agreements or contracts do not impose a financial obligation on the university and are not sponsored grants or contracts

69. Assistant vice president, Public Events and Cultural Affairs

1. Professional consultant contracts on forms approved by university counsel, not to exceed $10,000
2. Sponsorship agreements on forms approved by university counsel, not to exceed $10,000
3. Personnel contracts not to exceed $10,000
4. Speakers’ contracts on forms approved by university counsel, not to exceed $10,000
5. Agreements or contracts on forms approved by university counsel for university-sponsored entertainment and special events, not to exceed $10,000
6. Agreements or contracts on forms approved by university counsel that relate to the use of Grady Gammage Memorial Auditorium, Sun Devil Stadium (for public events activities and programs), the Wells Fargo Arena, Sundome Center for the Performing Arts, and the Louise Lincoln Kerr Cultural Center, not to exceed $10,000

70. General manager, KAET

1. Professional consultant contracts on forms approved by university counsel, not to exceed $10,000
2. Sponsorship agreements on forms approved by university counsel, not to exceed $10,000
3. Personnel contracts not to exceed $10,000
4. Speakers’ contracts on forms approved by university counsel, not to exceed $10,000
5. FCC applications, permits, petitions, and similar documents in connection with the licensing of KAET

71. Senior associate athletic director

1. Athletic event contracts
2. Contracts with athletic officials, such as referees, umpires, and similar workers at athletic events
3. Sponsorship agreements in a form approved by university counsel
4. Professional consultant contracts not to exceed $10,000
5. Performance contracts not to exceed $10,000
6. Sun Devil Stadium Suite License Agreements for ASU games, Fiesta Bowl, and Arizona Cardinals games
7. Other agreements or contracts that relate directly to the responsibilities and functions of the Department of Intercollegiate Athletics, provided that such other agreements or contracts do not impose a financial obligation on the university and are not sponsored grants or contracts

72. Associate athletic director for business affairs

1. Athletic event contracts not to exceed $5,000
2. Contracts with athletic officials such as referees, umpires, and similar workers at athletic events, not to exceed $10,000
3. Facility use agreement or rental agreements that relate to the use of facilities under the direct control of the executive director of athletics, not to exceed $10,000 and in a form approved by university counsel

73. Deputy vice president/university dean for student affairs

1. Personnel contracts
2. Speakers’ contracts
3. Student financial aid agreements
4. Licenses and leases for student residential facilities
5. Other agreements or contracts that relate directly to the responsibilities and functions of the Office of the Vice President for Student Affairs, provided that such other agreements or contracts do not impose a financial obligation on the university and are not sponsored grants or contracts

74. Director, Campus Recreation
75. Associate director, Campus Recreation

1. Facility use or rental agreements that relate to the use of facilities under the direct control of the director and associate director of Student Recreation, not to exceed $10,000, and in a form approved by university counsel

76. Director, Student Media

1. Advertising and publication contracts, not to exceed $7,000

77. Associate vice president/university registrar

1. Professional consultant contracts not to exceed $10,000
2. Personnel contracts
3. Speakers’ contracts
4. Student financial aid agreements
5. Other agreements or contracts that relate directly to the responsibilities and functions of the Office of the Vice President for University Student Initiatives, provided that such other agreements or contracts do not impose a financial obligation on the university and are not sponsored grants or contracts

78. Executive vice provost for administrative affairs, West campus

1. Professional consultant contracts not to exceed $50,000
2. Personnel contracts
3. Speakers’ contracts
4. Affiliation agreements
5. Performance contracts not to exceed $50,000
6. Construction change orders
7. Escrow instructions, deeds, promissory notes, easements, real property leases and licenses, and other items related thereto, provided that such matters relate to the West campus
8. Contracts that relate to the use of university physical facilities at the West campus
9. Other agreements or contracts that relate directly to the responsibilities and functions of the West campus, provided that such other agreements or contracts are not sponsored grants or contracts

79. Vice provost for academic affairs, West campus

1. Professional consultant contracts not to exceed $10,000
2. Personnel contracts
3. Speakers’ contracts
4. Affiliation agreements
5. Performance contracts not to exceed $10,000
6. Other agreements or contracts that relate directly to the responsibilities and functions of the West campus, provided that such other agreements or contracts do not impose a financial obligation on the university and are not sponsored grants or contracts

80. Vice provost for public affairs and development, West campus

1. Professional consultant contracts not to exceed $10,000
2. Personnel contracts
3. Speakers’ contracts
4. Agreements or contracts for university-sponsored entertainment and special events
5. Performance contracts for West campus facilities, not to exceed $10,000
6. Other agreements or contracts that relate directly to the responsibilities and functions of the vice provost for public affairs and development, West campus, provided that such other agreements or contracts are not sponsored grants or contracts

81. Vice provost, Administrative Services, Polytechnic campus

1. Professional consultant contracts not to exceed $50,000
2. Personnel contracts
3. Speakers’ contracts
4. Affiliation agreements
5. Performance contracts not to exceed $50,000
6. Construction change orders
7. Escrow instructions, deeds, promissory notes, easements, real property leases and licenses, and other items related thereto, provided that such matters relate to the Polytechnic campus
8. Contracts that relate to the use of university physical facilities at the Polytechnic campus
9. Other agreements or contracts that relate directly to the responsibilities and functions of the Polytechnic campus, provided that such other agreements or contracts are not sponsored grants or contracts

82. Director, Research and Sponsored Projects, Polytechnic campus

1. Affiliation agreements, in a form approved by university counsel, for internship placement of university students without exchange of monetary compensation