Property Control System Manual (PCS)

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Effective: 7/1/2018
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PCS Manual Revision NoticeD

Policy Summary of Change
Policy Summary of Change

PCS 001

Introduction

Revision of Policy

Revised to update language and terms related to the implementation of Workday.

PCS 004

Definitions

Revision of Policy

Revised to update language and terms related to the implementation of Workday.

PCS 101

Plant Acquisitions

Revision of Policy

Revised to update language and terms.

PCS 102

Equipment Acquistions

Revision of Policy

Revised to update language and terms related to the implementation of Workday.

PCS 103

Remodeling and Other Building Costs

Revision of Policy

Revised to update language and terms related to the implementation of Workday.

PCS 104

Intangible Assets

Revision of Policy

Revised to update language and terms related to the implementation of Workday.

PCS 201

Equipment Acquistion-General

Revision of Policy

Revised to update language and terms related to the implementation of Workday.

PCS 202

Equipment Purchased with Sponsored Funds

Revision of Policy

Revised to update language and title; and procedures/terminology due to the implementation of Workday.

PCS 203

Fabricated Equipment

Revision of Policy

Revised to update language and terms related to the implementation of Workday.

PCS 204

Government-Furnished Equipment

Revision of Policy

Revised to update language and terms related to the implementation of Workday.

PCS 206

Acceptance of Property, Gifts, and Donations to the University

Revision of Policy

Revised to update language and terms related to the implementation of Workday.

PCS 207

Transfers of Equipment to the University

Revision of Policy

Revised to update language and terms related to the implementation of Workday.

PCS 208

Acquistion of Equipment from the State Surplus Program

Revision of Policy

Revised to update language and terms related to the implementation of Workday.

PCS 209

Acquistion of Equipment for Resale

Revision of Policy

Revised to update language and terms related to the implementation of Workday. Deleted Procedure section of policy.

PCS 210

Interdepartmental Acquistion of Used Equipment

Revision of Policy

Revised to update language and terms related to the implementation of Workday.

PCS 214

Protecting Personally Owned Equipment

Revision of Policy

Revised to update language and terms related to the implementation of Workday.

PCS 215

Land/Building Purchase and New Building Construction

Revision of Policy

Revised to update language and terms related to the implementation of Workday. Deleted Procedure section of policy.

PCS 301

Equipment Control Requirements at Subcontractor Facilities

Revision of Policy

Revised to update language and terms related to the implementation of Workday.

PCS 401

Identifying Purchased Equipment

Revision of Policy

Revised to update language and terms related to the implementation of Workday.

PCS 403

Receiving Government-Furnished Equipment

Revision of Policy

Revised to update language and terms related to the implementation of Workday.

PCS 405

Receiving Gifts and Donations

Revision of Policy

Revised to update language and terms related to the implementation of Workday.

PCS 406

Transferring Equipment to ASU

Revision of Policy

Revised to update language and terms related to the implementation of Workday.

PCS 408

Receiving Lease/Purchase Equipment

Revision of Policy

Revised to update language and terms related to the implementation of Workday. Deleted Procedure section of policy.

PCS 410

Returning Equipment to Vendors

Revision of Policy

Revised to update language and terms related to the implementation of Workday.

PCS 501

Relocating Equipment within a Department

Revision of Policy

Revised to update language and terms related to the implementation of Workday.

PCS 502

Transferring Equipment between Departments at Zero Cost

Revision of Policy

Revised to update language and terms related to the implementation of Workday.

PCS 505

Off-Campus Use of Equipment

Revision of Policy

Revised to update language and terms related to the implementation of Workday.

PCS 506

Off-Campus Loans of Equipment to Agencies

Revision of Policy

Revised to update language and terms related to the implementation of Workday.

PCS 601-01

Identifying Inventoriable Equipment

Revision of Policy

Revised to update language and terms related to the implementation of Workday.

PCS 601-03

Departmental Responsibilities for Inventory

Revision of Policy

Revised to update language and terms related to the implementation of Workday.

PCS 601-04

Retiring Missing Assets

Revision of Policy

Revised to update language and terms related to the implementation of Workday.

PCS 602-01

Unscheduled Inventories of Equipment

Revision of Policy

Revised to update language and terms related to the implementation of Workday.

PCS 602-03

Perforing Periodic Physical Inventories for Sponsors

Revision of Policy

Revised to update language and terms related to the implementation of Workday.

PCS 602-04

Principal Investigator's Responsibilities for Inventories

Revision of Policy

Revised to update language and terms related to the implementation of Workday.

PCS 602-06

Off-Site Inventories of Sponsor-Owned Property

Revision of Policy

Revised to update language and terms related to the implementation of Workday.

PCS 701

Records Maintained by Capital Assets Management (CAM)

Revision of Policy

Revised to update language and terms related to the implementation of Workday. Revised policy name from Records Maintained by Property Control to Records Maintained by Capital Assets Management (CAM). Deleted Property Control Databases section of policy.

PCS 702

Retention of Property Records

Revision of Policy

Revised to update language and terms related to the implementation of Workday.

PCS 703

Records Storage and Destruction

Deletion of Policy

Policy deleted

PCS 801

Maintenance of Equipment

Revision of Policy

Revised to update language and terms related to the implementation of Workday.

PCS 802

Security of Equipment

Revision of Policy

Revised to update language and terms related to the implementation of Workday.

PCS 901

Dispersal of Idle/Surplus Equipment

Deletion of Policy

Policy deleted

PCS 902

Personal Use of University Equipment

Revision of Policy

Revised to update language and terms related to the implementation of Workday.

PCS 1002-01

Surplus Property - General

Deletion of Policy

Policy deleted

PCS 1002-02

Disposal of Equipment to Surplus Property

Deletion of Policy

Policy deleted

PCS 1002-03

Redistribution of Equipment to University Departments

Deletion of Policy

Policy deleted

PCS 1002-06

University Employee Purchases

Deletion of Policy

Policy deleted

PCS 1002-07

Temporary Warehouse Storage

Deletion of Policy

Policy deleted

PCS 1002-08

Sponsor-Titled Equipment

Revision of Policy

Revised to update language and terms related to the implementation of Workday.

PCS 1002-09

Off-Site Surplus Property Sealed Bid Sales

Deletion of Policy

Policy deleted

PCS 1004-01

Transfer of State/Local-Funded Equipment to Other Universities

Revision of Policy

Revised to update language and terms related to the implementation of Workday.

PCS 1004-02

Transfer of ASU-Owned Research Equipment to Other Universities

Revision of Policy

Revised to update language and terms related to the implementation of Workday.

PCS 1004-03

Transfer of Sponsor-Titled Equipment

Revision of Policy

Revised to update language and terms related to the implementation of Workday.

PCS 1005

Cannibalizing Equipment

Revision of Policy

Revised to update language and terms related to the implementation of Workday.

PCS 1006

Trade-In of Equipment

Revision of Policy

Revised to update language and terms related to the implementation of Workday.

PCS 1007

Return of Equipment Loaned to ASU

Revision of Policy

Revised to update language and terms related to the implementation of Workday.

PCS 1008

Building Retirements

Revision of Policy

Revised to update language and terms related to the implementation of Workday.

PCS 1009

Sale of University Property to a Retiring or Exiting University Employee

Revision of Policy

Revised to update language and terms related to the implementation of Workday.

PCS 1101

Stolen University-Owned Equipment

Revision of Policy

Revised to update language and terms related to the implementation of Workday.

PCS 1102

Stolen Sponsor-Owned Equipment

Revision of Policy

Revised to update language and terms related to the implementation of Workday.

PCS 1202

Property Closeout for a Completed Contract/Grant

Revision of Policy

Revised to update language and terms related to the implementation of Workday.

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