PCS 901: Dispersal of Idle/Surplus Equipment

To identify idle or surplus equipment

48 Code of Federal Regulations § 45

Property Control

Idle or surplus equipment should be made available to other university units or sent to Surplus Property and Recycling. Departments should identify such equipment and, if the property is determined to be of no use to another department, send it to Surplus Property and Recycling. Surplus Property and Recycling is responsible for facilitating the transfer of the equipment to another department or making it available for public sale.

The university cannot donate property to any organization. The manager of Surplus Property and Recycling may discount the usual selling price of certain designated surplus items by up to 50 percent for sale to tax-exempt organizations that further the university’s mission of education, research, and service. Organizations determined by the Internal Revenue Service to be tax-exempt that further the university’s mission of education, research, and service may make a request to the manager of Surplus Property and Recycling for receipt of surplus property at a discounted price. A university department interested in this type of exchange may address their request to the manager of Surplus Property and Recycling, stating the property involved and the name of the receiving tax-exempt organization. The nonmonetary consideration received by the university from the receiving organization is documented as part of the transaction record.

Property Control is responsible for removing equipment from university records sale or disposal (see PCS 1002–02, “Disposal of Equipment to Surplus Property and Recycling,” for procedures in dispersal of surplus equipment).

Note:

It is the responsibility of the releasing department to remove licensed software from computers prior to transferring them to Surplus Property and Recycling.

Forward idle or surplus equipment to Surplus Property and Recycling for temporary warehouse storage or disposal.

For a detailed procedure on equipment disposal, see PCS 1002–02, “Disposal of Equipment to Surplus Property and Recycling.”

For a detailed procedure on equipment storage, see PCS 1002–07, “Temporary Warehouse Storage.”

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