Property Control System Manual (PCS)

Effective: 2/15/1995

Revised: 6/30/1997

PCS 801: Maintenance of Capital Equipment

Purpose

To ensure that capital equipment is properly maintained and regularly serviced

Sources

48 Code of Federal Regulations § 45

Property Control

Policy

Capital equipment should be maintained by department personnel or outside vendors in accordance with the manufacturer’s recommended maintenance schedules. Records of maintenance performance should be kept for each item of capital equipment.

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Required Maintenance Records

Departments should keep the following records on capital equipment for which they have custodial responsibility:

1. ASU property control number (ASU PC#)
2. condition of equipment at time of maintenance (e.g., good, poor, fair, or unusable)
3. date maintenance was performed

   and

4. description of maintenance performed.

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