Property Control System Manual (PCS)

Effective: 3/1/1984

Revised: 3/20/1997

PCS 702: Retention of Property Records

Purpose

To retain university property records for a sufficient time period

Sources

Arizona Revised Statutes § 41–1346

University policy

Policy

Property records are retained by Property Control for the periods listed below. D

Type of Record	Retention Period	Remarks
Capital Transaction Reports—Equipment only	two years	after fiscal year created
Capital Transaction Reports—Land and buildings	two years	select files transferred to Archives
Physical Inventory Reports	five years	after fiscal year created
Property Relocation Authorizations	five years	after fiscal year created
Purchase Orders/Journal Vouchers	five years	after fiscal year created

endtable

Cross-Reference

For information on the storage of records, see PCS 703, “Records Storage and Destruction.”

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