Property Control System Manual (PCS)

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Effective: 3/1/1984

Revised: 7/1/2012

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PCS 702: Retention of Property Records

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Purpose

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To retain university property records for a sufficient time period

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Sources

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Arizona Revised Statutes § 41–1346
University policy

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Policy

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Property records are retained by Property Control for the periods listed below, starting from the end of the fiscal year created. Digital copies of records are retained indefinitely.D

Type of Record Retention Period
Capital Transaction records—Equipment only two years
Capital Transaction records—Land and buildings two years
Physical Inventory records five years
Asset Update transactions five years
Purchase Orders/Journal Vouchers five years
endtable

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Cross-Reference

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For information on the storage of records, see PCS 703, “Records Storage and Destruction.”

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