Property Control System Manual (PCS)

Effective: 3/1/1984

Revised: 7/1/2012

PCS 702: Retention of Property Records

Purpose

To retain university property records for a sufficient time period

Sources

Arizona Revised Statutes § 41–1346

University policy

Policy

Property records are retained by Property Control for the periods listed below, starting from the end of the fiscal year created. Digital copies of records are retained indefinitely.D

Type of Record	Retention Period
Capital Transaction records—Equipment only	two years
Capital Transaction records—Land and buildings	two years
Physical Inventory records	five years
Asset Update transactions	five years
Purchase Orders/Journal Vouchers	five years

endtable

Cross-Reference

For information on the storage of records, see PCS 703, “Records Storage and Destruction.”

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