Property Control System Manual (PCS)

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Effective: 3/1/1984

Revised: 3/1/2019

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PCS 701: Records Maintained by Capital Assets Management (CAM)

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Purpose

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To maintain accurate audit records for internal and external audit agencies and to provide departments with information about equipment

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Sources

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48 Code of Federal Regulations § 45
Capital Assets Management (CAM)

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Policy

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ASU is required to keep and maintain property control records for all capital equipment in Workday Business Assets.

The following records are kept and maintained by CAM. These lists represent the primary records databases and are not all-inclusive.


Business Assets Records

  1. sponsor-owned equipment files
  2. “final” sponsored inventories
  3. gift-in-kind records for capital equipment
  4. interdepartmental transfers for capital equipment
  5. journal entries for capital equipment
  6. Off-Campus Use of Equipment Authorization forms
  7. all changes recorded in Workday Business Assets

 

Cross-Reference

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For authoritative references see the Research Policies and Procedures Manual—RSP 101, “General Research Policy”

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