Property Control System Manual (PCS)

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Effective: 3/1/1984

Revised: 7/1/2012

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PCS 409: Receiving Loaned Equipment

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Purpose

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To properly receive equipment loaned to ASU by external agencies

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Sources

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Property Control
Purchasing and Business Services

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Policy

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ASU assumes no responsibility for equipment on loan or demonstration unless the user has submitted an Equipment on Loan or Demonstration form to Purchasing and Business Services.

Note: If the form is not submitted, the Arizona Department of Administration’s Risk Management Division may not insure the equipment.

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Procedure

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The department prepares an Equipment on Loan or Demonstration form before accepting the equipment and sends a photocopy of the form to Purchasing and Business Services.

Purchasing and Business Services sends a photocopy of the form to Insurance Services.

Property Control tags the equipment and adds it to the Property Control database at zero dollars.

Note:Property Control does not scribe loaned equipment.

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Exception

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For loaned property that is owned by a sponsor, contact the sponsored property coordinator in Property Control for specific procedures.

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Cross-Reference

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For more information on equipment on loan or demonstration to the university, see the Purchasing and Business Services Policies and Procedures Manual—PUR 502–06, “Equipment on Loan or Demonstration.”

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