Property Control System Manual (PCS)

Effective: 3/1/1984

Revised: 7/1/2012

PCS 409: Receiving Loaned Equipment

Purpose

To properly receive equipment loaned to ASU by external agencies

Sources

Property Control

Purchasing and Business Services

Policy

ASU assumes no responsibility for equipment on loan or demonstration unless the user has submitted an Equipment on Loan or Demonstration form to Purchasing and Business Services.

Note:

If the form is not submitted, the Arizona Department of Administration’s Risk Management Division may not insure the equipment.

Procedure

The department prepares an Equipment on Loan or Demonstration form before accepting the equipment and sends a photocopy of the form to Purchasing and Business Services.

Purchasing and Business Services sends a photocopy of the form to Insurance Services.

Property Control tags the equipment and adds it to the Property Control database at zero dollars.

Note:

Property Control does not scribe loaned equipment.

Exception

For loaned property that is owned by a sponsor, contact the sponsored property coordinator in Property Control for specific procedures.

Cross-Reference

For more information on equipment on loan or demonstration to the university, see the Purchasing and Business Services Policies and Procedures Manual—PUR 502–06, “Equipment on Loan or Demonstration.”

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