PCS 402: Identifying Fabricated Equipment

To properly identify university- and sponsor-owned fabricated equipment

Property Control

Financial Services

Purchasing and Business Services

To comply with federal and state requirements, Property Control places an ASU property control number (ASU PC#) on fabricated capital equipment promptly upon completion of the fabrication.

Property Control identifies and tags fabricated equipment after the fabrication is complete.

The ASU PC# is applied to the unit unless the unit’s size or nature makes it impractical. The ASU PC# is affixed to the front, or near the front, to be seen easily and to aid in the inventory process. Capital equipment is identified by scribing the ASU PC# on the fabrication.

Retagging Fabricated Capital Equipment

Fabricated capital equipment shall remain identified as university- or sponsor-owned equipment as long as it is owned by or otherwise in the custody, possession, or control of the university. Such marking and identification are removed or obliterated only when the equipment is sold, disposed of, or scrapped. Should the ASU PC# be accidentally or mistakenly obliterated, defaced, or removed, the equipment is retagged using the identical ASU PC#.

Property Control does not identify or tag fabrications with an acquisition cost of less than $5,000. If the department has an interest in identifying and tagging fabrications costing less than $5,000, the department may use identification labels available from ASU Property Control. Also, the department may use Property Control’s Web site to add noncapital property to the database. For more information, e-mail Property Control at property-q@asu.edu.

Equipment that has not been properly identified and tagged with an ASU PC# may not be covered for insurance by ASU Insurance Services.

For more information on receiving equipment, see the Purchasing and Business Services Policies and Procedures Manual—PUR 601, “Receipt.”

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