Property Control System Manual (PCS)

Effective: 3/1/1984

Revised: 7/1/2012

PCS 301: Equipment Control Requirements at Subcontractor Facilities

Purpose

To properly control university- and sponsor-owned equipment at subcontractor facilities

Sources

48 Code of Federal Regulations § 45.510

United States. Office of Management and Budget. OMB circulars A-21 and A-110

Property Control

Policy

University subcontractors who control or possess university-, government-, or sponsor-owned equipment must adequately care for and maintain this equipment and ensure that it is used as authorized by the contract or grant.

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Contract Clauses

Appropriate provisions of prime contract clauses are included in subcontracts involving university- or sponsor-owned equipment.

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Property Surveys

ASU Property Control will survey property control systems at subcontractor facilities as needed (see PCS 602–06, “Off-Site Inventories of Sponsor-Owned Property”).

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Physical Inventories

Subcontractors must inventory university-, government-, and sponsor-owned equipment located at subcontractor facilities once every two years. Property Control will forward to each subcontractor an inventory listing that must be reviewed by the subcontractor. Results of the inventory are forwarded to ASU’s sponsored property coordinator.

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Disposition of Property

Surplus property at subcontractor facilities is disposed of in accord with the policies in PCS 1000, “Disposition of Equipment.”

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