Property Control System Manual (PCS)

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Effective: 3/1/1984

Revised: 7/1/2012

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PCS 216: Sensitive Property

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Purpose

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To provide university departments assistance in handling sensitive property

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Sources

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Department of Defense, DOD 4161.2–M
Department of Defense Federal Acquisition Regulation Supplement, DFARS 223

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Policy

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The theft, loss, or misplacement of sensitive property is potentially dangerous to public safety or community security, and must be subject to exceptional physical security, protections, control, and accountability. The following types of property should be designated “sensitive” in the contractor’s property management system:

  1. weapons such as carbines, grenade launchers, rocket launchers, machine guns, pistols, recoilless weapons, revolvers, rifles, or shotguns
  2. ammunition for the above weapons
  3. explosives, including demolition material: e.g., detonators, charges, blasting caps, firing devices, fuses, primers, timers, grenades, mines (hand-placed), and explosive waste developed from the manufacture of the foregoing
  4. narcotics and dangerous drugs
  5. radioactive material: any item or material that is, in itself, radioactive or that is contaminated with radioactive material, giving readings in excess of background radiation as measured on an instrument designed specifically for the type of radiation being emitted
  6. hazardous material: any used or unused personal property, including scrap and waste, that is ignitable, corrosive, reactive, or toxic because of its quantity, concentration, or physical, chemical, or infectious characteristics. The property can be in a solid, liquid, semiliquid, or contained gas form and may cause or significantly contribute to an increase in the mortality rate or serious illness, or pose a substantial present or potential hazard to human health or the environment when improperly treated, stored, transported, disposed of, or otherwise managed
  7. hazardous waste: any material that is a solid waste, as defined under the Resource Conservation and Recovery Act (RCRA), and has been classified as hazardous in conformity with the provisions of RCRA. The Environmental Protection Agency (EPA) decides whether to deal with a solid waste as hazardous. Also, EPA-approved state hazardous waste programs may identify additional solid wastes as hazardous, and departments must comply with these state designations as well

    and

  8. rare and precious metals: gallium, gold, iridium, osmium, palladium, platinum, radium, rhodium, and silver.

Sensitive property acquired at less than $5,000 is not tagged with an ASU Property Control number (PCN) or tracked by ASU Property Control. It is the department’s responsibility to record and track sensitive property acquired at less than $5,000. Tags for noncapital property are available from ASU Property Control. Also, the department may use Property Control’s Web site to add noncapital property to the database. For more information, e-mail Property Control at property-q@asu.edu. Sensitive property acquired at $5,000 or more is tagged and tracked by ASU Property Control.

For more information on sensitive property, please contact Environmental Health & Safety.

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