PCS 213: Loaned Equipment

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Effective: 3/1/1984

Revised: 3/1/2004

PCS 213: Loaned Equipment

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Purpose [horizontal rule]

To identify and record equipment loaned to ASU by external agencies

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Sources [horizontal rule]

Property Control

Purchasing and Business Services

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Policy [horizontal rule]

ASU assumes no responsibility for non-owned equipment on loan or demonstration to ASU except by written agreement. The agreement must be signed by the appropriate person with signature authority. The Equipment on Loan or Demonstration form shall be submitted to Purchasing and Business Services to ensure proper insurance coverage through the Arizona Department of Administration, Risk Management Section.

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ProcedureD [horizontal rule]

Responsibility	Action
	If equipment will be on campus for fewer than 30 days:
Department	Obtain an Equipment on Loan or Demonstration form from Purchasing and Business Services and prepare it before accepting the equipment. Send a photocopy of the form to Purchasing and Business Services.
Purchasing and Business Services	Send a photocopy of the form to Insurance Services.
	If equipment will be on campus for 30 days or more:
Department	Prepare an Equipment on Loan or Demonstration form before accepting the equipment. Send a photocopy of the form to Purchasing and Business Services and Property Control.
Purchasing and Business Services	Send a photocopy of the form to Insurance Services.

endtable

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Cross-Reference [horizontal rule]

For more information on the university guidelines for accounting for equipment on loan or demonstration and not owned by the university, see the Purchasing and Business Services Policies and Procedures Manual—PUR 502–06, “Equipment on Loan or Demonstration.”

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