Property Control System Manual (PCS)

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Effective: 1/27/1993

Revised: 3/1/2019

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PCS 210: Interdepartmental Acquisition of Used Equipment

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Purpose

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To allow departments to purchase capital equipment from each other

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Sources

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Capital Assets Management (CAM)
Financial Services

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Policy

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Departments may purchase capital equipment from other departments. For such transactions, CAM must be notified.

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Procedure

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The department selling equipment:

  1. negotiates a selling price with the acquiring department
  2. notifies CAM of the change and emails Property-Q@exchange.asu.edu with the new cost center/program and locations.
  3. prepares a manual journal
    Note: Use revenue code Interdepartmental Sales-Other and ledger Merchandise and Services, crediting and debiting the cost center/program for the releasing and receiving departments respectively.
  4. records the ASU property control number(s) in the description field on the journal

    and

  5. forwards the journal number and photo of the equipment to Property-Q@exchange.asu.edu.

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Additional Information

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For information on revenue codes and expenditure codes, see the Financial Services, Financial References Web page.

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Cross-Reference

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For information about equipment specifically acquired for resale, see PCS 209, “Acquisition of Equipment for Resale.”

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