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Effective: 1/27/1993

Revised: 3/1/2005

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[ASU logo] PCS 210: Interdepartmental Acquisition of Used Equipment

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Purpose
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To allow departments to purchase capital equipment from each other

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Sources
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Property Control
Financial Services

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Policy
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Departments may purchase capital equipment from other departments. For such transactions, a Property Relocation Authorization form must be prepared and sent to Property Control.

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ProcedureD
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Responsibility
Action
Department selling equipment
  1. Negotiate a selling price with the acquiring department.
  2. Complete a Property Relocation Authorization (PRA) form, checking the “Interdepartmental” section and obtaining approvals of both the releasing and receiving departments.
  3. Prepare an expense transfer (IX) document. Use object code 7810 95, crediting and debiting the agency/orgs for the releasing and receiving departments respectively.
  4. Record the ASU property control number(s) in the description field of the IX.
  5. Send the PRA and a photocopy of the IX to Property Control.
Property Control
  1. Change the asset record to reflect new custodial unit.
endtable

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Cross-References
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For information about equipment specifically acquired for resale, see PCS 209, “Acquisition of Equipment for Resale.”

For information on revenue codes, see the Financial Services Policies and Procedures Manual—FIN 308–01, “Overall Revenue Coding Structure.”

For information on expenditure codes, see the Financial Services Policies and Procedures Manual—FIN 430–01, “Overall Expenditure Coding Structure.”

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