Property Control System Manual (PCS)

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Effective: 3/1/1984

Revised 3/1/2019

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PCS 207: Transfers of Equipment to the University

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Purpose

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To identify and record equipment transferred from other institutions and agencies

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Source

[horizontal rule]Capital Assets Management (CAM)

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Policy

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Individuals must notify CAM of equipment transfers from another institution or agency to ASU. Unless otherwise stated, title of equipment vests with the university at the time of the transfer.

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Exception

[horizontal rule]Gifts and donations

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Procedure

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Department personnel notify CAM when equipment is transferred from another institution to ASU.

CAM tags the equipment, adds it to the Workday Business Assets, and prepares a journal voucher (J1) to add the equipment to the financial system. If a request for acknowledgment is received from the institution that transferred the equipment, CAM signs the request and mails it to the originator.

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Cross-References

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For information on gifts and donations to the university, see PCS 206, “Acceptance of Property, Gifts, and Donations to the University” and PCS 405, “Receiving Gifts and Donations.”

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