Property Control System Manual (PCS)

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Effective: 3/1/1984

Revised: 7/1/2012

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PCS 207: Transfers of Equipment to the University

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Purpose

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To identify and record equipment transferred from other institutions and agencies

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Source

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Property Control

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Policy

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Individuals must notify Property Control of equipment transfers from another institution or agency to ASU. Unless otherwise stated, title of equipment vests with the university at the time of the transfer.

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Exception

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Gifts and donations

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Procedure

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Department personnel notify Property Control when equipment is transferred from another institution to ASU.

Property Control tags the equipment, adds it to the Property Control database, and prepares a journal voucher (J1) to add the equipment to the financial system. If a request for acknowledgment is received from the institution that transferred the equipment, Property Control signs the request and mails it to the originator.

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Cross-References

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For information on gifts and donations to the university, see PCS 206, “Acceptance of Property, Gifts, and Donations to the University” and PCS 405, “Receiving Gifts and Donations.”

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