PCS 204: Government-Furnished Equipment

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Effective: 3/1/1984

Revised: 6/30/1999

PCS 204: Government-Furnished Equipment

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Purpose [horizontal rule]

To appropriately control government-furnished equipment

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Sources [horizontal rule]

48 Code of Federal Regulations § 45

United States. Office of Management and Budget. OMB circulars A-21 and A-110

Property Control

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Background [horizontal rule]

Government-furnished equipment (GFE) may be provided to the university for reasons that the sponsor determines are in the interest of both government and sponsor.

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Policy [horizontal rule]

Commingling GFE and University Equipment

GFE should not be commingled with university equipment unless commingling is consistent with the best use of that equipment in carrying out the terms of the contract. Approval must be obtained from the administrative contracting officer before commingling.

Controlling GFE Equipment

GFE needs to be controlled with extreme care. Accurate records must be maintained on its use, location, and maintenance. The government may schedule periodic audits of GFE whenever desired or whenever needed to fulfill contract requirements.

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ProcedureD [horizontal rule]

Responsibility	Action
Department	Notify the sponsored property coordinator immediately upon receipt of government-furnished equipment (GFE).
Sponsored property coordinator	Tag GFE with ASU property control tags and government tags when applicable.
	Add GFE to the property control system.
	Record, in the replacement cost field, the value of the GFE.

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