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Effective: 3/1/1984

Revised: 3/1/2004

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[ASU logo] PCS 1007: Return of Equipment Loaned to ASU

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Purpose
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To properly return capital equipment loaned to ASU by non-ASU organizations or entities

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Sources
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Arizona Constitution Article IX, § 7
Property Control
Purchasing and Business Services

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Policy
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Department personnel wishing to return to the lender capital equipment loaned to ASU must prepare a Property Relocation Authorization (PRA) form and forward it to Property Control to ensure that the loaned equipment is retired from the property control system.

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Procedure D
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Responsibility
Action
Department
  1. Complete a Property Relocation Authorization (PRA) form checking the Disposal/Salvage box in the “Activity” section.
    Note: PRA forms are available in Property Control.
  2. Record the ASU property control number (ASU PC#) on the PRA.
  3. Type or print “Return of Loaned Equipment” in the “Reason/Comments” section of the PRA.
  4. Remove the ASU property control tag(s) from equipment, if possible, and affix to the PRA before returning the loaned equipment.
  5. Forward the signed PRA to Property Control for verification signatures.
Property Control
  1. Remove the equipment from the property control system.
endtable

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