PCS 1004–03: Sponsor-Titled Equipment

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Effective: 6/9/1986

Revised: 6/30/1999

PCS 1004–03: Sponsor-Titled Equipment

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Purpose [horizontal rule]

To ensure the proper transfer of sponsor-owned equipment on active or inactive grants or contracts in accordance with federal and university requirements

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Sources [horizontal rule]

United States. Office of Management and Budget. OMB circulars A-21 and A-110

Federal Acquisition Regulation § 45.6

Arizona Constitution Article IX, § 7

Property Control

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Applicability [horizontal rule]

Faculty or principal investigators transferring equipment

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Policy [horizontal rule]

University personnel are responsible for notifying the ASU sponsored projects officer and sponsored property coordinator when sponsored-owned equipment is being transferred to another university.

Equipment is generally transferred because faculty members move themselves and their research to other universities. Shipping or freight charges will be paid for by the university receiving the property.

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Procedure D [horizontal rule]

Responsibility	Action
Department/Principal investigator	Request equipment transfer authorization from the sponsored projects officer.
Sponsored projects officer	Request, in writing, equipment transfer from the sponsor, and copy the sponsored property coordinator on the memo.
	If equipment transfer is approved:
	Forward the authorization letter to the sponsored property coordinator.
Sponsored property coordinator	Determine from the department the equipment transfer departure date. Remove ASU property control numbers from the equipment prior to the equipment departure date. Remove the equipment from the property control system.

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