Property Control System Manual (PCS)

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Effective: 6/9/1986

Revised: 7/1/2012

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PCS 1004–02: Transfer of ASU-Owned Research Equipment to Other Universities

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Purpose

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To ensure the successful transfer of federally funded equipment to other entities or universities

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Sources

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Federal Acquisition Regulation § 845.6
Property Control

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Applicability

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University employees transferring equipment

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Policy

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University employees desiring to relocate their active grant or contract research property to another university may do so at no charge to the acquiring university except for shipping. For closed grants or contracts where title to the property rests with Arizona State University, compensation will not be required.

Employees wishing to purchase equipment for personal use must purchase the equipment from Surplus Property (see PCS 1002–06, “University Employee Purchases”). Federally funded equipment that has been cost-shared with state or local funds may be subject to reimbursement for the state or local participation (see PCS 1004–01, “Transfer of State/Local Funded Equipment to Other Universities”).

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Procedure

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The employee sends an e-mail listing the desired equipment to Property Control.

Property Control:

  1. prepares the transfer form listing property to be transferred
  2. if there is state and/or local participation, proceeds as in PCS 1004–01, “Transfer of State/Local Funded Equipment to Other Universities”

    and

  3. if there is no state and/or local participation, forwards the form to the employee.

The employee forwards the form to the department head for approval. The department head approves or denies the transfer.

If approved, the department head signs and forwards the form to Property Control.

Property Control:

  1. removes ASU identification from equipment prior to the equipment departure date

    and

  2. removes the equipment from the Property Control database.

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