PCS 1002–08: Sponsor-Acquired, ASU-Titled Equipment Transfer

[horizontal rule]

Effective: 6/9/1986

Revised: 11/1/2001

PCS 1002–08: Sponsor-Acquired, ASU-Titled Equipment

[horizontal rule]

Purpose [horizontal rule]

To ensure that appropriate approvals are obtained for the proper transfer or sale of sponsor-acquired, ASU-titled equipment on active or inactive grants or contracts in accordance with federal and university requirements

[horizontal rule]

Sources [horizontal rule]

United States. Office of Management and Budget. OMB circulars A-21 and A-110

Federal Acquisition Regulation § 45.6

Arizona Constitution Article IX, § 7

Property Control

[horizontal rule]

Policy [horizontal rule]

When sponsor-acquired, ASU-titled equipment is deemed surplus, the following disposition regulations must be followed in this order:

The original project or program must make equipment available to the same federal agency.
The original project or program must make equipment available to other federal agencies.
If federal participation is less than $5,000, ASU may sell the equipment and retain the proceeds.
and
If the unit acquisition cost of the federal participation is $5,000 or more, ASU must provide compensation to the original federal sponsoring agency or its successor if equipment is sold.

[horizontal rule]

ProceduresD [horizontal rule]

If Federal Participation in the Equipment Is Less than $5,000

Responsibility	Action
Department	Prepare a Property Relocation Authorization (PRA) form for the property being salvaged and send PRA to Surplus Property and Recycling. Proceed with PCS 1002–02, “Disposal of Equipment to Surplus Property and Recycling.”

If Federal Participation in the Equipment Is $5,000 or More

Responsibility	Action
Department	Prepare a Property Relocation Authorization (PRA) form for the property being salvaged and send PRA to Surplus Property and Recycling.
Surplus Property and Recycling	Contact the sponsored property coordinator for disposition instructions.
Sponsored property coordinator	Request disposition instructions from sponsoring agency.
Surplus Property and Recycling	Process the PRA form and move the equipment to Surplus Property and Recycling, if disposition instructions are not received within 120 calendar days.
	Coordinate sale of equipment.
	Deduct $500 or 10 percent of the proceeds, whichever is less, for administrative expenses and notify the sponsored property coordinator of the proceeds remaining to be credited to the federal agency.
Sponsored property coordinator	Inform Surplus Property and Recycling manager of the agency/org to be credited.

endtable

skip navigation bar

PCS manual | ASU policies and procedures manuals | Search manuals | PCS manual contact | Property Control Web site