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Effective: 6/9/1986 |
Revised: 11/23/2015 |
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PCS 1002–08:
Sponsor-Titled Equipment |
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Purpose
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To ensure that appropriate approvals are obtained for the proper
transfer or sale of sponsor-titled equipment in accordance with federal
and university requirements
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Sources
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Federal Acquisition Regulation §
45.6
Property Control
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Policy
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When sponsor-titled equipment is deemed surplus,
the following disposition regulations must be followed in this
order:
- The original project or program must make the equipment available
to the same federal agency
and
- The original project or program must make the equipment available
to other federal agencies.
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Procedure
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The process for enabling sponsor-titled equipment to become surplus is as follows:
- The principal investigator (PI) notifies the sponsored property coordinator that equipment has been deemed excess.
- The sponsored property coordinator contacts the sponsor requesting vestment rights.
- If the sponsor grants title to ASU, then:
- the sponsored property coordinator updates Property Control records
- the sponsored property coordinator notifies PI that equipment can be sent to Surplus Property
and
- the PI removes all sponsor identification and sends equipment to Surplus Property.
- If the sponsor does not grant title to ASU, then:
- the sponsor provides disposition instructions
and
- the sponsored property coordinator notifies the PI and helps coordinate the return of the equipment.
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Cross-Reference
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For authoritative references see the Research Policies and Procedures Manual—RSP 101, “General Research Policy”
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