Revised: 1/1/2005

1. Complete a Property Relocation Authorization (PRA) form (see PCS 501A), checking the Temporary Warehouse Storage box in the “Activity” section. If an ASU property control number (ASU PC#) exists, record the number.

   Note:

   Forms are available in Property Control.

2. Provide an agency/org in the “codes” area. One PRA form is required for each agency/org code.
3. Send the signed PRA to Surplus Property and Recycling for verification signatures and retain the originating department copy.

4. Sign the PRA, verifying equipment storage.
5. Verify that an agency/org code is printed on the form for quarterly billing purposes.

   Note:

   Departments will be billed the first month of each quarter by the 15th for all property in storage on the first day of the current quarter. Billing months will be July, October, January, and April. Storage fees are assessed in advance; the current fee is $.80 per sq. ft. These rates are subject to change with the approval of the university Budget Office. Departments will be notified by memorandum of charges to be billed prior to the billing action.

6. Skip to step 12.

7. Coordinate with the department the relocation of equipment to temporary storage.

8. Obtain the releasing department’s signature before receiving the equipment.

9. Verify it is on the PRA or write it on the original.

10. Update records to reflect the new location.

11. Forward the original and the remaining copies to the Department of Facilities Management.

12. Coordinate the move with the department.
13. Obtain the releasing department signature before moving the equipment.
14. Move the equipment to Surplus Property and Recycling.
15. Approve the PRA upon completion of the move.
16. Retain the Facilities Management copy.

17. Verify that it is on the PRA or write it on the original.
18. Sign the PRA upon completion of the move.
19. Update records to reflect the new location.