Property Control System Manual (PCS)

Effective: 6/9/1986

Revised: 7/1/2010

PCS 1002–06: University Employee Purchases

Purpose

To provide directions for the purchase of ASU surplus property for university employees

Sources

Arizona Constitution Article IX, § 7

University policy

Applicability

Persons purchasing property from Surplus Property

Exception:

Property Control and Surplus Property staff must obtain two levels of approval to purchase property at Surplus Property , up to and including the manager of Property Control.

Policy

Surplus property is held for three days at the Surplus Property Warehouse. During the three days, university departments may claim property having no Interdepartmental Sale Rights (ISR) at no charge in most cases. After this time, university employees may purchase surplus property just as the general public does. At the discretion of the Surplus Property manager, some items may not be held for three days. Once property is received at Surplus Property and inventoried, it becomes the property of Surplus Property.

Note:

Surplus property available for public sale will be placed in an area designated for public spot sales.

Procedure

Surplus Property does the following:

1. makes the property available for sale to the general public after the three-calendar-day hold period has expired
2. records the sale and the transaction in cash register
3. removes the ASU property control number (ASU PC#) and any other ASU identification
4. prepares a receipt and obtains the buyer’s signature

   and

5. scans the receipt number and ASU PC# or Surplus Property tag number that was on the property sold.

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