PCS 1002–03: Redistribution of Surplus Equipment

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Effective: 6/9/1986

Revised: 3/1/2004

PCS 1002–03: Redistribution of Equipment to University Departments

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Purpose [horizontal rule]

To provide university departments with the opportunity to utilize excess used property

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Sources [horizontal rule]

Arizona Constitution Article IX, § 7

Property Control

Surplus Property and Recycling

University policy

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Policy [horizontal rule]

After property is transferred to Surplus Property and Recycling, it is available to university departments, at no charge in most cases, for 15 calendar days. After 15 calendar days, it is displayed for sale to the general public. At the discretion of the Surplus Property and Recycling manager, some items may not be held for 15 days. Once property is received by Surplus Property and inventoried, it becomes the property of Surplus Property.

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Procedure D [horizontal rule]

Responsibility

Action

Department desiring property

Acquire hold tag from warehouse staff.

Note: An ASU photo ID is required for hold tags.
Tag property for distribution back to campus.
Complete required information on hold tag.
Complete a Property Relocation Authorization (PRA) form, obtain the immediate supervisor’s signature, and send the PRA to Surplus Property and Recycling within 15 calendar days of applying holding tag.

Note: If PRA form is not received within 15 calendar days, property will be returned to warehouse floor for public sale.

If the Department of Facilities Management movers are not needed:

Forward the completed original to Surplus Property and Recycling.

Surplus Property and Recycling

Permit department employee to remove equipment from Surplus Property and Recycling. Property must be transported in a state vehicle.

Update records to indicate the new custodial unit.

Property Control

Randomly verify that equipment was delivered to campus.

If the Department of Facilities Management movers are needed:

Surplus Property and Recycling

Upon receiving the completed PRA form, move property listed on form to holding area.
Forward the original PRA form to the Department of Facilities Management.

Department of Facilities Management

Pick up the equipment from Surplus Property and Recycling.
Verify that the ASU property control numbers are on the PRA or write them on the original.

Note: Obtain the Surplus Property and Recycling signature before moving the equipment.
Coordinate movement of the equipment with the department acquiring the equipment.

Surplus Property and Recycling

Update records to reflect the new custodial unit, location, and other pertinent data.

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