Property Control System Manual (PCS)

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Effective: 2/15/1995
Revised: 7/1/2012
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PCS 001: Introduction

The Property Control System Policies and Procedures Manual (PCS) provides information necessary for managing the capital assets of Arizona State University from acquisition to disposal.

Property Control is responsible for

  1. tagging newly acquired capital equipment with an ASU Property Control number (PCN)
  2. performing a physical inventory of all capital equipment every two years
  3. maintaining accurate inventory records of capital equipment locations, acquisitions, betterments, and land and building payment transactions
  4. passing yearly audits, including those conducted by the Auditor General’s Office, the Arizona Board of Regents, and the Office of Naval Research

    and

  5. managing the Surplus Property warehouse to maximize university re-use of capital and noncapital property, public sale of property, and disposal of property.

Corrections, changes, or suggestions should be communicated to the PCS manual coordinator.

In the event of an inconsistency or conflict, applicable law and Board of Regents’ policies supersede university policies and university policies supersede college, department or lower unit bylaws, policies, or guidelines.

The university reserves the right to add, amend, or revoke any of the contained rules, policies, regulations, and instructions or incorporate additional ones, with or without notice, as circumstances or the good of the university community may require.

The online manual replaces earlier printed versions, which are no longer provided nor distributed. A printout of this manual and each change to this manual, created from the original text source for the online version, is retained permanently as an official record at University Archives and is available for inspection. Printouts of all revisions to online manuals will be similarly available.

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