Property Control System Policies and Procedures Manual (PCS)

Table of Contents

Note:

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MRN	Manual Revision Notice

000	Introductory Material
100	Capitalization
200	Acquisition of Equipment
300	Subcontractor Equipment Control
400	Receiving Equipment
500	Relocation/Storage of Equipment
600	Physical Inventories of Equipment
700	Records
800	Maintenance/Security of Equipment
900	Use of Equipment
1000	Disposition of Equipment
1100	Stolen Equipment
1200	Reports
1300	Contract Closeouts

	000–00
000 Introductory Material - Back to Top

001	Introduction
002	Property Control Organizational Chart
003	Property Control Directory
004	Definitions
005	Table of Exhibits
100 Capitalization - Back to Top

101	Capitalization of Property
200 Acquisition of Equipment - Back to Top

201	Equipment Acquisition—General
202	Purchased Equipment
203	Fabricated Equipment
204	Government-Furnished Equipment
205	Acquisition of Vehicles
206	Acquisition of Gifts and Donations to the University
207	Transfers of Equipment to the University
208	Acquisition of Equipment from the State Surplus Program
209	Acquisition of Equipment for Resale
210	Interdepartmental Acquisition of Used Equipment
211	Lease/Purchase Equipment
212	Leased Equipment
213	Loaned Equipment
214	Protecting Personally Owned Equipment
215	Land/Building Purchase and New Building Construction
216	Sensitive Property
300 Subcontractor Equipment Control - Back to Top

301	Equipment Control Requirements at Subcontractor Facilities
400 Receiving Equipment - Back to Top

401	Identifying Purchased Equipment
402	Identifying Fabricated Equipment
403	Receiving Government-Furnished Equipment
404	Identifying Vehicles
405	Receiving Gifts and Donations
406	Transferring Equipment to ASU
407	Receiving Equipment from the State Surplus Program
408	Receiving Lease/Purchase Equipment
409	Receiving Loaned Equipment
410	Returning Equipment to Vendors
500 Relocation/Storage of Equipment - Back to Top

501	Relocating Equipment within a Department
502	Transferring Equipment between Departments at Zero Cost
505	Off-Campus Use of Equipment
506	Off-Campus Loans of Equipment to Agencies
600 Physical Inventories of Equipment - Back to Top

601	Biennial Inventories
601–01		Identifying Inventoriable Equipment
601–02		Performing Physical Inventories
601–03		Departmental Responsibilities for Inventories
601–04		Retiring Missing Assets
602	Sponsored/Unscheduled Inventories
602–01		Unscheduled Inventories of Equipment
602–03		Performing Periodic Physical Inventories for Sponsors
602–04		Principal Investigator’s Responsibilities for Inventories
602–05		Inventories under a New Department Head
602–06		Off-Site Inventories of Government-Owned Property
700 Records - Back to Top

701	Records Maintained by Property Control
702	Retention of Property Records
703	Records Storage and Destruction
800 Maintenance/Security of Equipment - Back to Top

801	Maintenance of Capital Equipment
802	Security of Capital Equipment
900 Use of Equipment - Back to Top

901	Dispersal of Idle/Surplus Equipment
902	Personal Use of University Equipment
1000 Disposition of Equipment - Back to Top

1002	Surplus Property and Recycling Sales
1002–01		Surplus Property—General
1002–02		Disposal of Equipment to Surplus Property
1002–03		Redistribution of Equipment to University Departments
1002–04		Spot Sales and Scrap Sales
1002–05		Disposal of Hazardous Materials
1002–06		University Employee Purchases
1002–07		Temporary Warehouse Storage
1002–08		Sponsor-Acquired, ASU-Titled Equipment
1002–09		Off-Site Surplus Property Sealed Bid Sales
1004	Transferring ASU-Titled Equipment to Another Entity
1004–01		State/Local-Funded Equipment
1004–02		Relocation of Research Equipment to Other Universities
1004–03		Sponsor-Titled Equipment
1005	Disposal of Cannibalized Equipment
1006	Trade-In of Equipment
1007	Return of Equipment Loaned to ASU
1008	Building Retirements
1009	Sale of University Property to a Retiring University Employee
1100 Stolen Equipment - Back to Top

1101	Stolen University-Owned Equipment
1102	Stolen Sponsor-Owned Equipment
1103	Lost or Stolen Personally Owned Equipment
1200 Reports - Back to Top

1201	Reporting Schedule for Government-Owned Property
1300 Contract Closeouts - Back to Top

1301	Property Closeout for a Completed Contract/Grant


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