Property Control System Manual (PCS)

Table of Contents

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MRN  Manual Revision Notice

000  Introductory Material
100  Capitalization
200  Acquisition of Equipment
300  Subcontractor Equipment Control
400  Receiving Equipment
500  Relocation/Storage of Equipment
600  Physical Inventories of Equipment
700  Records
800  Maintenance/Security of Equipment
900  Use of Equipment
1000  Disposition of Equipment
1100 Stolen Equipment
1200  Reports and Closeouts

000 Introductory Material - Back to Top

   001  Introduction
   004  Definitions
   005  Deleted

100 Capitalization - Back to Top

   101  Plant Acquisitions
   102  Equipment Acquisitions
   103  Remodeling and Other Building Costs
   104  Intangible Assets

200 Acquisition of Equipment - Back to Top

   201  Equipment Acquisition—General
   202  Purchased Equipment
   203  Fabricated Equipment
   204  Government-Furnished Equipment
   205  Deleted
   206  Acceptance of Property, Gifts, and Donations to the University
   207  Transfers of Equipment to the University
   208  Acquisition of Equipment from the State Surplus Program
   209  Acquisition of Equipment for Resale
   210  Interdepartmental Acquisition of Used Equipment
   211  Lease/Purchase Equipment
   212  Leased Equipment
   213  Loaned Equipment
   214  Protecting Personally Owned Equipment
   215  Land/Building Purchase and New Building Construction
   216  Sensitive Property

300 Subcontractor Equipment Control - Back to Top

   301  Equipment Control Requirements at Subcontractor Facilities

400 Receiving Equipment - Back to Top

   401  Identifying Purchased Equipment
   402  Deleted
   403  Receiving Government-Furnished Equipment
   404  Deleted
   405  Receiving Gifts and Donations
   406  Transferring Equipment to ASU
   408  Receiving Lease/Purchase Equipment
   409  Receiving Loaned Equipment
   410  Returning Equipment to Vendors

500 Relocation/Storage of Equipment - Back to Top

   501  Relocating Equipment within a Department
   502  Transferring Equipment between Departments at Zero Cost
   505  Off-Campus Use of Equipment
   506  Off-Campus Loans of Equipment to Agencies

600 Physical Inventories of Equipment - Back to Top

   601  Biennial Inventories
          601–01  Identifying Inventoriable Equipment
          601–02  Performing Physical Inventories
          601–03  Departmental Responsibilities for Inventories
          601–04  Retiring Missing Assets
   602  Sponsored/Unscheduled Inventories
          602–01  Unscheduled Inventories of Equipment
          602–03  Performing Periodic Physical Inventories for Sponsors
          602–04  Principal Investigator’s Responsibilities for Inventories
          602–06  Off-Site Inventories of Sponsor-Owned Property

700 Records - Back to Top

   701  Records Maintained by Property Control
   702  Retention of Property Records
   703  Records Storage and Destruction

800 Maintenance/Security of Equipment - Back to Top

   801  Maintenance of Equipment
   802  Security of Equipment

900 Use of Equipment - Back to Top

   901  Dispersal of Idle/Surplus Equipment
   902  Personal Use of University Equipment

1000 Disposition of Equipment - Back to Top

   1002  Surplus Property
          1002–01  Surplus Property—General
          1002–02  Disposal of Equipment to Surplus Property
          1002–03  Redistribution of Equipment to University Departments
          1002–05  Disposal of Hazardous Materials
          1002–06  University Employee Purchases
          1002–07  Temporary Warehouse Storage
          1002–08  Sponsor-Titled Equipment
          1002–09  Off-Site Surplus Property Sealed Bid Sales
          1002–10  Gifts and Donations
   1004  Transferring Equipment to Another Entity
          1004–01  Transfer of State/Local-Funded Equipment to Other Universities
          1004–02  Transfer of ASU-Owned Research Equipment to Other Universities
          1004–03  Transfer of Sponsor-Titled Equipment
   1005  Cannibalizing Equipment
   1006  Trade-In of Equipment
   1007  Return of Equipment Loaned to ASU
   1008  Building Retirements
   1009  Sale of University Property to a Retiring or Exiting University Employee

1100 Stolen Equipment - Back to Top

   1101  Stolen University-Owned Equipment
   1102  Stolen Sponsor-Owned Equipment
   1103  Lost or Stolen Personally Owned Equipment

1200 Reports and Closeouts - Back to Top

   1201  Reporting Schedule for Government-Owned Property
   1202  Property Closeout for a Completed Contract/Grant

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