Index of Policies by Subject

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A

ABOR. See Arizona Board of Regents

Absence. See also Leaves and absences
    without pay, ACD 707

Academic Assembly, ACD 112–01

Academic advisement, ACD 305–08

Academic Constitution and Bylaws, ACD 112–01

Academic disqualification
      readmission, SSM 202–01
      reinstatement, SSM 202–02

Academic freedom, ACD 201

Academic professionals
    academic year appointment payment options, ACD 514
    administrative councils, ACD 113
    advanced degrees and graduate study, ACD 206
    benefits, ACD 600
        Credit Union payroll deduction, ACD 605
        direct deposit of paychecks, ACD 603
        employee assistance program, SPP 604
        employee reduced in-state tuition, SPP 505
        flexible spending accounts, ACD 610
        insurance programs, ACD 601
        retirement programs, ACD 607
        survivor, ACD 608
        tax-sheltered plans, ACD 606
        United States Savings Bonds, ACD 604
        worker’s compensation, ACD 601–06
    committees, ACD 112–01
    Conditions of Professional Service, ACD 503
    conflict of interest, ACD 204–08
    consulting or other remunerative arrangements, ACD 510–01
    eating and drinking in academic areas, ACD 805
    fire alarms, ACD 809
    governance responsibilities, ACD 203–01
    grievance policies and procedures, ACD 509–03
    identification cards, ACD 801
    job references, ACD 814
    keys, ACD 802
    leaves and absences, ACD 700
        absence without pay, ACD 707
        bereavement leave, ACD 702–04
        compassionate transfer of leave, ACD 704–03
        family leave, ACD 702–03
        health-related, ACD 702–02
        human immunodeficiency virus infection, ACD 406
        jury duty and material witness service, ACD 706
        military leave, ACD 708
        parental leave with pay, ACD 710
        research and sponsored projects, RSP 502–02
        report of illness, accident, or death, ACD 703
        responsibilities, ACD 701
        sabbatical leave, ACD 705
        vacation leave, ACD 704–01
    library loan policy, ACD 803
    lobbying, ACD 205–01
    lost, stolen, or found property, ACD 808
    manual warrant request, ACD 513
    nepotism, ACD 515
    payroll dates and deductions, ACD 512
    personnel actions, ACD 507
        annual performance evaluation, ACD 507–08
        continuing appointment review, ACD 507–06
        expedited continuing appointment and promotion review, ACD 507–07
        multiple-year appointments, ACD 507–04
        post-continuing appointment review, ACD 507–09
        preamble, ACD 507–01
        probationary appointments and review, ACD 507–05
        promotion review, ACD 507–07
        year-to-year appointments, ACD 507–03
    personnel records access and release, ACD 811
    political activity, ACD 205–01
    records storage and destruction, ACD 812
    recruitment/appointment, ACD 505–04
        ASU employees who work outside of Arizona, FIN 420–08
    registration of organizations or groups, ACD 810
    salary adjustments, ACD 511–01, ACD 511–02
    sales to university, ACD 204–05
    severance, ACD 508
        dismissal for cause, ACD 508–03
        nonrenewal of appointment, ACD 507–03
        release of, ACD 508–05
        resignation, ACD 508–06
        retirement age, ACD 508–07
    smoking. See Tobacco-free campus
    standards of professional conduct, ACD 204–02
    status, ranks, titles, and appointment categories, ACD 505–03
    student employment, ACD 517
    supplemental pay, ACD 510–02
    travel for university business, ACD 806
    university standing committees and boards, ACD 113
    university vehicles, ACD 807

Academic progress
    satisfactory
        and financial aid, SSM 301–04

Academic records
    access, SSM 107–01, SSM 107–02
        student-athletes, SDA 202
    administrative holds on, SSM 201–07
    affidavit of dependency, SSM 203–08
    change, SSM 203–02
    conduct record retention, SSM 104–06
    grade change, SSM 203–01
    official transcripts, ordering, SSM 203–03
    student self-imposed holds, SSM 203–04

Academic renewal, SSM 202–06

Academic responsibility, ACD 202

Academic year appointment payment options, ACD 514

Access
    to buildings, PDP 206
    to records information. See Records

Accommodations
    by faculty
        missed for university-sanctioned activities, ACD 304–02
        for religious practices, ACD 304–04
    for students with disabilities
        computer lab, SSM 701–06
        eligibility for, SSM 701–02
        by faculty, ACD 304–08
        interpreting services for deaf/hard-of-hearing, SSM 701–08
        note-taking, SSM 701–09
        for testing, SSM 701–05
        See also Student(s), with disabilities

Accounting controls for affiliated entities, FIN 130

Accounting Services, FIN 101

Accounts Receivable
    deposits, FIN 306
    fiscal year-end closing, FIN 105

Adjustments to salary for classified employees, non-faculty administrators, and university staff, SPP 403–08

Administrative holds on registration for classes, SSM 201–07

Administrative leave of absence, SPP 704–06

Administrator, faculty, ACD 504. See also Non-faculty administrator.

Advanced degrees and graduate study, faculty and academic professionals, ACD 206

Advantage
    access security, FIN 114
    Helpline and training, FIN 101

Advertising
    for bids, PUR 501–02
    on campus, PDP 208
    student media, SSM 1401–02

Advising, ACD 305–08

Affiliated entity policy, FIN 130

Affirmative action and equal opportunity. See Nondiscrimination

Africanized bee problem, FAC 109

Agency/org(s), FIN 200
    administrative services charge, FIN 206
    Advantage user ID changes, FIN 204–02
    agency accounts, FIN 214
    appropriation budget changes, FIN 102–01
    audits
        coordination by taxing authorities, FIN 205–02
        liaison, FIN 205–01
    business manager responsibilities, FIN 210
    for capital programs, CPM 502
    closing, FIN 207
        fiscal year-end , FIN 105
    coding structures, FIN 201
    for construction projects, FIN 209
    endowments, ASU, FIN 216
    org manager
        changes, FIN 204–01
        responsibilities, FIN 203
    plant project and debt financing fees, FIN 208
    resale activities to public, FIN 213
    for research and sponsored projects, FIN 211
        deficits, RSP 509–04
        establishing, RSP 501
        guaranteeing delinquent, RSP 506–04
    state operating, FIN 111
    vice presidential and college responsibilities, FIN 215

Agreement negotiation and acceptance for sponsored projects, RSP 401

AIDS, ACD 406, SPP 313, SSM 106–02

Aircraft
    accident, PDP 104–03
    for research and sponsored projects travel, RSP 504–01

Air quality investigations (indoor), EHS 402

Alcohol
    ASU-affiliated entity expenditure for, FIN 130
    in Memorial Union, SSM 801–01, SSM 801–03
    and other drugs on campus, SSM 106–03
    permit insurance requirements, EHS 705–04
    sales and service of, PDP 202–03
    student-athlete use of, SDA 405

Alien(s)
    employment
        nonstudent, ACD 516
    residency reclassification, SSM 205–01
    tax requirements
        independent contractors, FIN 425–04
        postdoctoral, payments, FIN 425–06
        taxpayer identification numbers, FIN 425–03

All access campus permits, PTS 104

Allocation of REC, RID, and IIA, RSP 106

Americans with Disabilities Act, ACD 405. See also Disabilities

Amorous relationships, ACD 402. See also Sexual harassment
    consensual relationships, SDA 406
    pregnant student-athletes, SDA 407

Amplification levels near Memorial Union, SSM 802–03

Animals
    laboratory, care and use, RSP 202
    in Memorial Union, SSM 801–01
    purchasing, PUR 401–01

Anti-kickback guidelines, PUR 108

Appeals
    athletic grant-in-aid appeal process, SDA 501, SSM 303–05
    for financial aid, SSM 301–04
    intellectual property management, RSP 604
    residency reclassification, SSM 205–01
    student-athlete, SDA 501
    transfer of credits, SSM 401–02

Appointment(s). See Academic professionals; Faculty

Appropriations
    budget changes, FIN 102–01
    fiscal year-end closing, FIN 105

Approval process and regulations for undergraduate academic minors, ACD 305–12

Arboretum gifts, FAC 112

Archeological findings on building construction, CPM 315

Arizona Board of Regents
    building construction, remodeling, and renovation, CPM 201
    capital development process, CPM 302

Arizona Optional Retirement Retirement Plan Benefits, ACD 607–06

Arizona State Retirement System (ASRS), ACD 607–04, SPP 501–01

Asbestos abatement, CPM 301–05
    floor covering permit standards, CPM 309–03

Assets
    capitalization of, PCS 104
    intangible, FIN 131
    university, misuse of, ACD 123

Assurances in research, RSP 213

ASU-affiliated entity policy, FIN 130

ASU Foundation
    deposits, FIN 301–02
    donations, PCS 206. See also Gifts

ASU Public Art and Design Review Council
    banner designs, FAC 114
    operations, CPM 602
    public art, CPM 304

ASU—Purpose and Objectives, ACD 101

ASU graphic standards, PUR 402–05

Athletic grant-in-aid appeal process, SSM 303–05

Athletics, intercollegiate. See Intercollegiate athletics

At-risk accounts, research and sponsored projects, RSP 506–04

Audit and Advisory Services, University. See also Audits
    ad hoc, special purpose audits, FIN 703
    charter, FIN 701
    misuse of university assets, ACD 123
    scheduled internal audits, FIN 702

Audits. See also Audit and Advisory Services, University
    of ASU-affiliated entity, FIN 130
    coordination by taxing authorities, FIN 205–02
    liaison, FIN 205–01
    research and sponsored projects, RSP 510–02

Authorizing travel official, FIN 516

Automated external defibrillator (AED) program, EHS 111

Automobiles on campus. See Parking; Vehicles

Award negotiation for sponsored projects, RSP 401

B     Back to Top

Bachelor’s degree
    declaration of graduation, SSM 204–08
    graduation application, SSM 204–03

Background check, ACD 126

Banned substances. See Drugs and alcohol; Tobacco-free campus

Banner displays, FAC 114

Benefits. See also Leaves and absences
    academic professionals and faculty, ACD 600
    Credit Union payroll deduction, ACD 605
    direct deposit of paychecks, ACD 603
    employee assistance program, SPP 604
    employee reduced in-state tuition, SPP 505
    flexible spending accounts, ACD 610, SPP 510
    insurance programs, ACD 601, SPP 504–01
    retirement plans, ACD 508–07, ACD 607, SPP 501–01
    survivor, ACD 608
    tax-sheltered plans, ACD 606, SPP 503
    workers’ compensation, SPP 504–02
    United States Savings Bonds, ACD 604

Bereavement leave, ACD 702–04, SPP 704–05

Bicycle theft, PDP 201–02

Bids. See also Consultants/independent contractors; Contracts; Vendor(s)
    accepting or rejecting, PUR 502–02
    advertising for, CPM 306–07, PUR 501–02
    against private enterprise, FIN 118
    design and construction services, CPM 306–07, PUR 501–03
    formal sealed, PUR 107
    for off-site surplus property, PCS 1002–09
    requirements
        less than $50,000, PUR 305–01, PUR 305–02
        over $50,000, PUR 306–01, PUR 306–02
    security for, PUR 501–03
    specifications and response evaluation, PUR 303–03
    waiver
        emergency orders, PUR 307–01
        over $50,000, PUR 306–02

Billable services for Facilities Management, FAC 202–01

Biosafety, RSP 205
    bloodborne pathogens and needlestick prevention, EHS 101
    and select agents, EHS 112
    serum storage program, EHS 114

Blanket orders
    for Facilities Management, FAC 202–03
    for purchasing, PUR 303–05

Bloodborne pathogens and needlestick prevention, EHS 101

Board of Regents. See Arizona Board of Regents

Bomb threat, PDP 102–01

Books. See also Library
    ordering textbooks, ACD 305–05
    and periodical procurement, PUR 401–04
    for veterans, SSM 206–02, SSM 206–03

Buckley amendment, ACD 121, SSM 107–01, SSM 107–02
    student self-imposed holds on academic records, SSM 203–04

Budgets
    appropriation changes, FIN 102–01
    internal planning, FIN 102–02
    release due to severe constraints, ACD 504, ACD 507–03, SPP 302, SPP 320

Building construction, remodeling, and renovation, CPM 201. See also Capital Programs
    asbestos abatement and, CPM 301–05
    capitalization accounting for, PCS 103, PCS 215
    definition of renewal, CPM 504–02
    groundbreaking, new site, building ceremonies, CPM 313
    measurement of areas, CPM 316
    naming of buildings, CPM 314
    numbering and addressing of facilities, CPM 318
    numbering rooms in facilities, CPM 317
    permits and inspections, CPM 309–01
    request for CPMG services, CPM 301–04
    security review by Police Department, PDP 201–04
    surplus property from, PCS 1002–01
    survey requirements, CPM 319

Buildings
    access services, PDP 206
    capitalization, PCS 101, PCS 215
    renewal funds, FIN 116
    retirements, PCS 1008

Business activities code of conduct, SPP 813

Business manager responsibilities of agency/orgs, FIN 210

Bus services, PTS 601

Buying. See Purchasing; Purchasing and Business Services

C     Back to Top

Call boxes, PDP 101–02
    installation, PDP 101–04

Camping overnight on university property, FAC 115

Camp Tontozona, PUR 403–02

Campus
    amenities, CPM 702
    change of, SSM 201–11
    maintenance responsibility, FAC 101

Campus Health Service
    eligibility for, SSM 1201–01
    employee work-related injury, SSM 1201–03
    fees, SSM 1201–02
    student-athelete medical care, SSM 1201–04

Campus recreation. See Sun Devil Fitness

Cancellation of classes, SSM 201–12

Canvassing in residence halls, SSM 1001–03

Capital Programs
    ABOR capital development process, CPM 302
    agency/orgs, CPM 502
    annual request process, CPM 301–02
    ASU Public Art and Design Review Council, CPM 304
        operations, CPM 602
    building construction, remodeling, and renovation, CPM 201
        accounting classification of, PCS 103
        approval process, CPM 301–03
        asbestos abatement and, CPM 301–05
        consultants for, CPM 311–01
        funding, CPM 504–01
        measurement of areas, CPM 316
        numbering and addressing of facilities, CPM 318
        numbering rooms in facilities, CPM 317
        permits and inspections, CPM 309–01
        request for CPMG services, CPM 301–04
        survey requirements, CPM 319
    campus amenities, CPM 702
    construction bid and contract award, CPM 306–07
    easements and rights-of-way, CPM 312
    equipment. See Property Control
    facility project user committees, CPM 303
    floor covering permit standards and procedures, CPM 309–03
    monitoring design activities, CPM 306–05
    movable equipment procurement, CPM 306–12
    numbering and addressing of facilities, CPM 318
    numbering rooms in facilities, CPM 317
    planning principles and goals, CPM 601
    predesign kickoff meeting, CPM 306–02
    project proposals, CPM 301–01
    property acquisition review, CPM 401
    public art, CPM 304
    state historic preservation and, CPM 315
    substantial completion and liquidated damages, CPM 306–11
    survey requirements, CPM 319
    tunnel construction standards, CPM 309–01
    user department evaluations, CPM 307–04

Capitalization
    equipment acquisitions, PCS 102
    intangible assets, PCS 104
    plant acquisitions, PCS 101
    remodeling and other building costs, PCS 103

Capital purchases. See also Property Control
    fiscal year-end closing, FIN 105

Career Services
    eligibility, SSM 501–01
        for registering and on-campus recruiting, SSM 501–03
    employment opportunity listings, SSM 501–02

Carpet purchasing, CPM 309–03, PUR 401–08

Cars on campus. See Parking; Vehicles

Cash advances
    research and sponsored projects, RSP 503–02

Catering, Memorial Union, SSM 801–03

Centers
    affiliation identification, RSP 106
    directors of
        evaluation of, ACD 111–03
        reporting lines, ACD 110

Chairs
    evaluation of, ACD 111–03
    position of, ACD 505–02

Change of degree/major/campus, SSM 201–11

Change orders, PUR 307–03

Changes in program or college admission standards, faculty duties, ACD 305–03

Chapter 31 payments for veterans, SSM 206–03

Chemical(s). See Hazardous materials

Chemical release emergency response, EHS 403

Citizenship, tuition and aid eligibility, SSM 103

Civil disorder, PDP 102–02

Class(es). See also Registration for classes
    cancellation of, SSM 201–12
    duplication of credit, SSM 203–05
    fees and deposits, ACD 305–04
    petition for course for third time, SSM 201–13

Class duties, faculty, ACD 304

Classification of positions, SPP 402–01
    establishing and revising positions, SPP 402–02
    student employment, SSM 305–08

Classified employees/staff
    awards, tax requirements, FIN 420–04
    benefits
        employee reduced in-state tuition, SPP 505
        flexible spending accounts, SPP 510
        insurance coverage, SPP 504–01
        retirement plans, ACD 508–07, SPP 501–01
        tax-sheltered plans, SPP 503
    compensation
        adjustments, SPP 403–08
        establishing, SPP 403–02
        pay differentials, SPP 403–09
        workers’, SPP 504–02
    conduct and work rules, SPP 801
    discipline, SPP 809
    employment outside university, SPP 312
    grievance policies and procedures, SPP 901
    job references, SPP 1104
    leaves and absences
        administrative leave of absence, SPP 704–06
        bereavement, SPP 704–05
        compassionate transfer of leave, SPP 702–04
        emergency, SPP 704–02
        extended, SPP 705–01
        family leave, SPP 705–02
        holiday, SPP 703–01
        jury duty, SPP 704–03
        material witness service leave, SPP 704–03
        military, SPP 706
        parental leave, SPP 708
        sick leave, SPP 701–01
        victim’s leave, SPP 707
        voting, SPP 704–01
    performance management, SPP 309–01
    personnel records, SPP 1101
    probationary period, SPP 303
    reduction in force, SPP 213, SPP 1011
    release time for professional development, SPP 601
    resignation, SPP 1011
    severance
        involuntary, SPP 1011
        processing, SPP 1007
    smoking. See Tobacco-free campus
    University Ombudsperson Committee, SPP 901

Classified and proprietary research, RSP 404
    management group, RSP 404
    security clearances, RSP 213–01

Classroom aide residency reclassification, SSM 205–01

Classroom and testing accommodation for students with disabilities, ACD 304–08

Code
    of conduct for business activities, SPP 813
    of Ethics for faculty and academic professionals, ACD 204–01
    Student Code of Conduct, SSM 104–01
    Student-Athelete Code of Conduct Policy, SDA 401
    Tempe campus Transportation Code, PDP 207–01

Coding structures of agency/orgs, FIN 201

Commencement. See also Graduation
    faculty duties, ACD 305–11

Commercial note-taking services, ACD 304–06

Committees, faculty and academic personnel, ACD 112–01, ACD 302

Common use items, purchasing, PUR 204

Communications, computer, internet, and electronic, ACD 125

Community college credit transfer, SSM 401–01

Community outreach programs and consultation, SSM 601–04

Community service program, Federal Work-Study Program (FWSP), SSM 306–06

Commuter options program, PTS 501

Compassionate transfer of leave, ACD 704–03, SPP 702–04

Compensation
    adjustments, SPP 403–08
    direct deposit of paychecks, ACD 603
    establishing, SPP 403–02
    human subject payments, FIN 421–05
    on-call duty, SPP 404–07
    overpayment, FIN 602
    overtime
        extraordinary and specific events, SPP 404–06
        research and sponsored projects, RSP 502–01
        general policy, SPP 404–04
    pay differentials, SPP 403–09
    payment options, academic year appointment, ACD 514
    payroll dates and deductions, academic personnel, ACD 512
    request for manual warrant, ACD 513, FIN 603
    request for off-cycle payroll check, FIN 603
    research and sponsored projects, RSP 502–01
        human subject payments, FIN 421–05
    special duty, SPP 404–01
    student. See Student employment
    standby duty, SPP 404–03
    supplemental pay, SPP 404–02
        research and sponsored projects, RSP 502–01
    workers’, SPP 504–02

Compliance
    with National Collegiate Athletic Association (NCAA) rules, SDA 104
    in research and sponsored projects, RSP 200

Comprehensive examinations
    for advanced placement, ACD 305–10
    undergraduate course equivalence, SSM 202–05

Computer, internet, and electronic communications, ACD 125

Computer lab accommodations for students with disabilities, SSM 701–06

Concussions. See Intercollegiate athletics, injuries

Conditions of Administrative Service at ASU, ACD 504

Conditions of Faculty Service, ACD 501

Conditions of Professional Service, ACD 503

Conduct
    code for business activities, SPP 813
    disruptive
        instructor-initiated withdrawal of student, SSM 201–10
    faculty, professional standards, ACD 204–02
    sportsmanlike, SDA 402
    Student Code of Conduct, SSM 104–01
    student conduct record retention, SSM 104–06
    and work rules, SPP 801

Conference registration costs
    research and sponsored projects
        ASU employees, RSP 504–04
        non-ASU employees, RSP 504–05

Confidentiality
    Counseling Services, SSM 602–06
    in proprietary research, RSP 404
    publication, RSP 406

Confined space entry, EHS 102

Conflict of interest, ACD 204–08
    and ASU-affiliated entities, FIN 130
    and objectivity in research, RSP 206

Consensual relationships, SDA 406. See also Sexual harassment
    amorous relationships, ACD 402
    pregnant student-athletes, SDA 407

Constitution and Bylaws, Academic, ACD 112–01

Construction projects
    advertising for, PUR 501–01
    bond or private financing, FIN 209
    purchasing services, PUR 402–03

Consultants/independent contractors, PUR 307–04, PUR 402–01, SPP 210
    building construction, remodeling, and renovation, CPM 311–01
    research and sponsored projects, RSP 503–03

Contracts See also Bids; Consultants/independent contractors; Vendor(s)
    award of, PUR 502–03
    consortium, PUR 502–05
    deposits, FIN 301–03
    design/bid/build process, CPM 306–07
    Educational and Institutional Cooperative Service contracts, PUR 502–05
    equipment control at subcontractor facilities, PCS 301
    forms, PUR 504–02
    in research and sponsored projects, RSP 503–05
    state, PUR 502–04
    subcontract awards for federal contracts, PUR 503–02
    time span, PUR 504–01

Copyrights policy for intellectual property, RSP 604. See also Intellectual property

Cost analysis, orders and requisitions, PUR 303–04

Cost sharing documentation, RSP 506–03

Cost transfers, RSP 506–02

Council of Religious Advisors faculty associate card, SSM 901–02

Counseling Services
    clinical services, SSM 601–01
    eligibility for, SSM 602–02
    fees, SSM 602–05
    informed consent, SSM 602–07
    mental health emergencies, SSM 602–01
    outreach programs and consultation, SSM 601–04
    psychiatric services, SSM 601–02
    student confidentiality, SSM 602–06

Courier service, PUR 704

Course(s). See also Class(es); Credit(s)
    equivalence, comprehensive examination for, SSM 202–05
    offered by ASU-affiliated entity, FIN 130
    syllabus, ACD 304–10

Credit(s)
    credit-hour standard, maximum, SSM 301–04
    second-generation, ACD 120
    transfer
        appeals, SSM 401–02
        evaluation, SSM 401–01
        faculty responsibility, ACD 305–09

Credit card in travel, FIN 515

Credit-hour standard, maximum, SSM 301–04

Credit Union payroll deduction, ACD 605

Crime
    prevention, PDP 201
        bicycle theft, PDP 201–02
        electronic security systems, PDP 201–06
        new building security, PDP 201–04
        operation identification, PDP 201–01
        vulnerability assessment, PDP 201–03
        weapons, explosives, fireworks, PDP 201–05
    record release, PDP 204–01
    reporting, PDP 203

Crimes against persons, reporting, PDP 203–03

Customs brokers for purchases, PUR 401–06

D     Back to Top

“D” or “E” grades, deletion, SSM 203–06

Danforth Chapel
    faculty associate card for, SSM 901–02
    use priorities, SSM 901–01

Dangerous goods. See Hazardous materials

DARS, SSM 204–08

Data
    in research, retention responsibilities, ACD 306–01
    security of, ACD 125

Deaf/hard-of-hearing interpreting services, SSM 701–08

Deans, evaluation of, ACD 111–03

Death of student, SSM 105
    posthumous degree awarding, SSM 204–07

Debit cards
    fiscal year-end closing, FIN 105

Debt financing fees, FIN 208

Decals. See Parking

Declaration of graduation, SSM 204–08. See also Graduation

Decorations and displays, fire safety, EHS 202

Dedication ceremonies for buildings, CPM 313

Defensive driving training, EHS 119

Degree(s). See also Bachelor’s degree; Doctoral degree; Master’s degree
    audit, SSM 204–08
    change of, SSM 201–11
    DARS, SSM 204–08

Demotion, employee discipline, SPP 809

Dental coverage and health, ACD 601–01, SPP 504–01

Departmental limited value purchase orders, PUR 304–01

Dependent Care Spending Account, SPP 510

Dependency
    and academic record release, SSM 203–08
    reduced in-state tuition, SPP 505

Deposits, FIN 300. See also Financial Services

Design/bid/build process, CPM 306–07

Direct costs in research and sponsored projects, RSP 508–01

Direct deposit of paychecks, ACD 603

Directors, center
    evaluation of, ACD 111–03

Directory information release, SSM 107–01, SSM 107–02

Disabilities
    Americans with, ACD 405
    employees with
        reduced in-state tuition, SPP 505
        temporary, alternate duty, SPP 215
    individuals with, ACD 405
    parking permits, PTS 103
    students with. See Accommodations; Student(s) with disabilities

Disability Resource Center. See also Student(s) with disabilities
    general policy, SSM 701–01
    grievance procedures for students with disabilities, SSM 701–15

Disbursement of financial aid, SSM 301–10

Discipline
    classified employees, SPP 809
    non-faculty administrators, SPP 808
    students, SSM 104–01, SSM 104–06
    university staff, SPP 808

Discrimination, ACD 401. See also Sexual harassment
    student employment, SSM 304–03, SSM 304–04
    by vendors, PUR 211

Dismissal. See Severance

Display advertisements for job vacancies, ACD 505–05

Disposal of property. See Equipment, Property Control

Disruptive, threatening, or violent individuals, SSM 104–02

Distributing literature in Memorial Union, SSM 801–04

Diving, scientific, standards, RSP 207

Doctoral degree
    graduation application, SSM 204–04
    program of study, SSM 204–02
    verifying degree completion, SSM 204–05

Domicile for residency reclassification, SSM 205–01

Donations. See Gifts

Drinking. See also Alcohol
    and eating in academic areas, ACD 805

Drivers
    defensive driving training, EHS 119
    discipline, SPP 809
    drug and alcohol testing, SPP 321
    license monitoring, SPP 319
    on mall, PDP 207–02

Drop/add/swap classes, SSM 201–03
    after published deadline, SSM 201–05

Drugs and alcohol
    on campus, ACD 122, SPP 317, SSM 106–03
    student-athlete use of, SDA 405
    testing for commercial vehicle drivers and mechanics, SPP 321
    vendor standards, PUR 211
    in workplace, ACD 119, RSP 213–02, SPP 315

Drug-free campus environment, ACD 122, SPP 317

Drug-free workplace requirements, ACD 119, RSP 213–02, SPP 315

Dry ice purchasing, PUR 702

Duty-free foreign purchases, PUR 401–06

E     Back to Top

Earthquake, PDP 103–01

Easements and rights-of-way, CPM 312

Eating and drinking in academic areas, ACD 805

Education records. See Academic records

Educational and Institutional Cooperative Service contracts, PUR 502–05

Effort reports
    faculty, ACD 303
    research and sponsored projects, RSP 502–03

Elections for Academic Assembly, ACD 112–01

Electrical safety, EHS 201
    safe work practices, EHS 118

Electronic communications policy, ACD 125

Electronic security systems, PDP 201–06

Eligibility for class attendance, faculty duties, ACD 304–05

E-mail
    policy about, ACD 125
    for students, SSM 107–03

Emergency(ies)
    aircraft accident, PDP 104–03
    bomb threat, PDP 102–01
    call boxes, PDP 101–02
        installation, PDP 101–04
    chemical release response, EHS 403
    civil disorder, PDP 102–02
    earthquake, PDP 103–01
    evacuation, PDP 101–03
    flood, PDP 103–02
    laboratory, PDP 104–01
    for maintenance services, FAC 105–01
    mental health, SSM 602–01
    notification, EHS 206
    power outage, PDP 104–02
    reporting, PDP 101–01
    severe weather, PDP 103–03
    tornado, PDP 103–03

Emergency hires, student employment, SSM 304–13

Emergency leave, SPP 704–02

Emergency notification, EHS 206

Emergency orders and requisitions, PUR 307–01

Emergency short-term loans for students, SSM 302–01

Emeritus status, ACD 607–01

Emeriti parking permits, PTS 104

Employee(s). See also Academic professionals; Classified employees; Faculty; Non-faculty administrators; Student employment; University staff
    awards, tax requirements, FIN 420–04
    assistance program, SPP 604
    benefits. See Benefits
    conduct and work rules, SPP 801
    discounts, taxability, FIN 123
    employment outside of Arizona, FIN 420–08
    employment outside university, SPP 312
    leaves and absences. See Leaves and absences
    labor union membership, SPP 314
    postgraduate research stipends/grants, FIN 420–05
    purchases from Property Control, PCS 1002–06, PCS 1009
    reduced in-state tuition, SPP 505
        residency reclassification, SSM 205–01
    research and sponsored projects, RSP 502–01
    university recognition program, ACD 124

Employment. See also Academic professionals; Classified employees; Faculty; Non-faculty administrators; Student employment; University staff
    of alien nonstudents, ACD 516
    alternate duty for temporarily disabled employees, SPP 215
    benefits. See Benefits
    Career Services listings, SSM 501–02
        eligibility for, SSM 501–01, SSM 501–03
    classification of positions, SPP 402–01
    conditions of, SPP 300
        faculty and academic professionals, ACD 501; ACD 503
    consultants/independent contractors, SPP 210
    hiring
        classified employees, SPP 201–01
        employees who work outside of Arizona, FIN 420–08
        faculty and academic professionals, ACD 505–04, ACD 505–06
        non-faculty administrators, SPP 201–01
        students, SSM 304–01
        university staff, SPP 201–01
    medical examinations, SPP 304
    outside university, SPP 312
    postretirement, SPP 206
    principal investigator eligibility, RSP 102
    probationary period, SPP 303
    release time for professional development, SPP 601
    research and sponsored projects, RSP 502–01
    smoking. See Tobacco-free campus
    staff, SPP 200, SPP 201–01
        flexible employment program, SPP 214
        nepotism, SPP 205
        reduction in force, SPP 213, SPP 216
    volunteer services, SPP 212
    work schedules, SPP 306

Endowment funds, ASU, FIN 216

Encumbrance(s)
    fiscal year-end closing, FIN 105

Enrollment. See Registration

Environmental Health & Safety. See also Hazardous materials
    chemical release emergency response, EHS 403
    fire safety, EHS 200
        decorations and displays, EHS 202
        electrical safety, EHS 201
        facility safety and occupancy limits, EHS 204
        hazardous chemicals storage, EHS 205
    hazardous waste management, EHS 401
    health and safety training, EHS 108
    indoor air quality investigations, EHS 402
    insurance services, EHS 705
        alcohol permit requirements, EHS 705–04
        emergency travel assistance, EHS 705–05
        foreign travel, EHS 705–06
        nonemployee travel, EHS 705–07
        third-party liability, EHS 705–03
        university property claims, EHS 705–01
        university volunteer coverage, EHS 705–08
        vehicle loss, EHS 705–02
    laboratory start-up/close-out, EHS 405
    lead-based paint disclosure, EHS 404
    management policy, EHS 005
    occupational safety and health
        automated external defibrillator (AED) program, EHS 111
        biosafety and select agents, EHS 112
        biosafety serum storage program, EHS 114
        bloodborne pathogens and needlestick prevention, EHS 101
        confined space entry, EHS 102
        electrical safe work practices, EHS 118
        fall protection, EHS 120
        gasses, compressed, EHS 122
        hazard communication program, EHS 103
        hearing conservation program, EHS 110
        incident reporting and investigation, EHS 115
        laboratory use of hazardous chemicals, EHS 104
        lockout/tagout, EHS 117
        minors in laboratories, EHS 116
        motor fleet safety, EHS 119
        personal protective equipment, EHS 105
        radiation safety, EHS 113
        respiratory protection, EHS 107
        utility tunnels, EHS 121
        working alone with hazardous materials, processes, or equipment, EHS 123
    shipping and receiving hazardous materials, EHS 406

Environmental responsibility of vendors, PUR 211

Equal opportunity/affirmative action. See Nondiscrimination

Equipment. See also Government-furnished equipment, Property Control
    acquisition, PCS 200
    cannibalizing, PCS 1005
    capitalization of, PCS 102
    control at subcontractor facilities, PCS 301
    cooling, FAC 110
    fabrications, PCS 201, PCS 202
    inventories of, PCS 600. See also Property Control
    leased, PCS 212
    loaned, PCS 213
        return of, PCS 1007
    management, RSP 505–06
    maintenance records, PCS 801
    movable equipment more than $100,000, CPM 306–12
    personal use of university equipment, PCS 902
    receiving, PCS 400
    records. See Property Control
    for research, RSP 505–06. See also Property Control
        acquisition, PCS 200, PCS 202
        closeout at completion, PCS 1202
        disposal, PCS 1002–02, PCS 1002–10
        donated, PCS 206
        government-furnished, PCS 204, PCS 403. See also Government-furnished equipment
        inventories of, PCS 600
        lease/purchase, PCS 211
        loaned or demonstration, PCS 213, PCS 1007, PUR 502–06
        management, PCS 602
        personal use of, PCS 902
        space rental, RSP 505–06
        use fees, RSP 505–06
    sales tax exemption and, PCS 102, PCS 201, PCS 202, PCS 203
    screening for availability, PCS 202
    security of, PCS 802
    sensitive property, PCS 216
    stolen
        personally owned, PCS 1103
        sponsor-owned, PCS 1102
        university-owned, PCS 1101
    surplus. See Property Control
    used, PCS 202, PUR 401–05
    with support requirements, PUR 206

Equity adjustments, SPP 403–08

Equity and inclusion, ACD 401
    student employment, SSM 304–03
    by vendors, PUR 211

Establishing an academic unit, ACD 305–02

Establishing new course prefixes, ACD 305–13

Evacuation, PDP 101–03

Evaluation of teaching ACD 304–09

Event and Meeting Services
    reserving Memorial Union rooms, SSM 801–02
    sales and solicitation on campus, SSM 802–02
    scheduling outdoor campus activities, SSM 802–01

Examinations
    accommodations for disabled students, ACD 304–08, SSM 701–05
    comprehensive, for advanced placement, ACD 305–10
    faculty duties, ACD 304–01
    missed for university-sanctioned activities, ACD 304–02

Expense(s). See also Purchasing and Business Services
    documentation for research and sponsored projects, RSP 506
    transfers at fiscal year-end closing, FIN 105

Explosives on campus, PDP 201–05
    sensitive property management, PCS 216

Export Administration Regulations (EAR), RSP 214

Export control, RSP 214

Extended leave of absence, SPP 705–01

F     Back to Top

Facilities. See also Buildings
    & administrative costs on research and sponsored projects, RSP 508–01
    naming of, CPM 314
    safety and occupancy limits, EHS 204

Facilities Management
    Africanized bee problem, FAC 109
    Arboretum gifts, FAC 112
    asbestos abatement program and, CPM 301–05
    auxiliary units, FAC 201
    banner displays, FAC 114
    billable services, FAC 202–01
    blanket orders, FAC 202–03
    bulletin boards, FAC 107
    campus maintenance responsibility, FAC 101
    emergency maintenance services, FAC 105–01
    equipment cooling, FAC 110
    estimates of cost, FAC 202–02
    funding responsibilities, FAC 102
    general services, FAC 201
    graffiti and, FAC 104
    lock shop/keys, FAC 205
    overnight use of facilities, FAC 115
    roof painting, FAC 114
    service request, FAC 203–02
    signage on campus, FAC 106
    utility failure, FAC 105–02
    vandalism and, FAC 104
    vehicles, FAC 204
    water conservation, FAC 110

Faculty
    academic advisement, ACD 305–08
    Academic Constitution and Bylaws, ACD 112–01
    academic year appointment payment options, ACD 514
    accommodations
        for religious practices, ACD 304–04
        for students with disabilities, ACD 304–08
    administrative councils, ACD 113
    advanced degrees and graduate study, ACD 206
    appointments, ACD 505
    approval process and regulations for undergraduate academic minors, ACD 305–12
    athletics representative, SDA 103–03
    awards, tax requirements, FIN 420–04
    benefits, ACD 600
        Credit Union payroll deduction, ACD 605
        direct deposit of paychecks, ACD 603
        employee assistance program, SPP 604
        employee reduced in-state tuition, SPP 505
        flexible spending accounts, ACD 610
        insurance programs, ACD 601
        retirement programs, ACD 607
        survivor, ACD 608
        tax-sheltered plans, ACD 606
        United States Savings Bonds, ACD 604
        worker’s compensation, ACD 601–06
    changes in program or college admission standards, ACD 305–03
    class duties, ACD 304
    Code of Ethics, ACD 204–01
    commencement, ACD 305–11
    commercial note-taking services, ACD 304–06
    committees, ACD 112–01, ACD 302
    comprehensive examinations for advanced placement, ACD 305–10
    Conditions of Faculty Service, ACD 501
    consulting or other remunerative arrangements, ACD 510–01
    credit evaluation and transfer, ACD 305–09
    eating and drinking in academic areas, ACD 805
    effort reports, ACD 303
    eligibility for class attendance, ACD 304–05
    establishing an academic department, ACD 305–02
    establishing new course prefixes,ACD 305–13
    evaluation of teaching, ACD 304–09
    evaluation of deans, chairs, directors, ACD 111–03
    examinations, ACD 304–01
    fire alarms, ACD 809
    governance responsibilities, ACD 203–01
    grievance policies and procedures, ACD 509–02
    identification cards, ACD 801
    initial appointment and offer letter, ACD 505–01
    intra-university consulting, ACD 510–04
    instructor-initiated withdrawal of student, SSM 104–05, SSM 201–02, SSM 201–10
    job references, ACD 814
    keys, ACD 802
    lobbying, ACD 205–01
    leaves and absences, ACD 700
        absence without pay, ACD 707
        bereavement leave, ACD 702–04
        compassionate transfer of leave, ACD 704–03
        family leave, ACD 702–03
        health-related, ACD 702–02
        human immunodeficiency virus infection, ACD 406
        jury duty and material witness service, ACD 706
        military leave, ACD 708
        parental leave with pay, ACD 710
        report of illness, accident, or death, ACD 703
        research and sponsored projects, RSP 502–02
        responsibilities, ACD 701
        sabbatical leave, ACD 705
        vacation leave, ACD 704–01
    library loan policy, ACD 803
    lost, stolen, or found property, ACD 808
    manual warrant request, ACD 513
    membership, ranks, titles, appointment categories, and honored positions, ACD 505–02
    missed classes due to university-sanctioned activities, ACD 304–02
    nepotism, ACD 515
    office hours, ACD 305–05
    ordering textbooks, ACD 305–05
    out-of-class duties, ACD 305
    payroll dates and deductions, ACD 512
    personnel actions, ACD 506
        annual evaluation, ACD 506–10
        appointments with tenure, ACD 506–04
        evaluation for tenure and promotion, ACD 506–04
        expedited review, ACD 506–05
        hires with tenure, ACD 506–05
        joint and affiliated faculty appointments, ACD 506–04
        notification of consideration for tenure, promotion, and retention, ACD 506–05
        performance-based salary plan, ACD 511–01
        post-tenure review process, ACD 506–11
        preamble for promotion and tenure, ACD 506–01
        probationary appointments, ACD 506–03
        promotion, ACD 506–05
    personnel records access and release, ACD 811
    planning and seeking approval of new degree programs, ACD 305–01
    political activity, ACD 205–01
    posting of student grades, ACD 304–01
    publications and royalties, ACD 204–04
    records storage and destruction, ACD 812
    recruitment/appointment, ACD 505–06
    registration of organizations or groups, ACD 810
    reporting date, ACD 305–05
    salary adjustments, ACD 511–01, ACD 511–02
    sales to university, ACD 204–05
    severance, ACD 508
        resignation, ACD 508–06
        retirement age, ACD 508–07
    smoking. See Tobacco-free campus
    special class fees and deposits, ACD 305–04
    standards of professional conduct, ACD 204–02
    student employment, ACD 517
    summer sessions appointments, ACD 510–03
    supplemental pay, ACD 510–02
    syllabus, ACD 304–10
    travel for university business, ACD 806
    unit bylaws, ACD 111–02
    university standing committees and boards, ACD 114
    university vehicles, ACD 807
    voting rights, ACD 111–01
    workloads, ACD 301

Faculty athletics representative, SDA 103–03

Fall protection, EHS 120

Family Education Rights and Privacy Act of 1974, ACD 121, SSM 107–01, SSM 107–02

Family leave, ACD 702–03, SPP 705–02

Federal Work-Study Program (FWSP), SSM 306–01
    award limits and termination, SSM 306–05
    award periods, SSM 306–03
    changes in, SSM 306–04
    community service program, SSM 306–06
    continuing student employment, SSM 304–02
    eligibility criteria, SSM 304–07
    off-campus employer eligibility, SSM 306–02
    withdrawal, SSM 304–09

Fees and deposits, special, for classes, ACD 305–04

FERPA, ACD 121, SSM 107–01, SSM 107–02

FICA tax exemption for students, FIN 601

Financial aid. See also Student employment
    appeals for nonrenewal, SSM 303–06
        athletic grant-in-aid, SDA 501, SSM 303–05
    disbursement, SSM 301–10
    eligibility, SSM 301–01
    emergency short-term loans, SSM 302–01
    enrollment status, SSM 301–02
    expected contribution, SSM 301–06
    Federal Work-Study Program (FWSP). See Federal Work-Study Program (FWSP)
    FICA tax exemption for students, FIN 601
    fraud, misrepresentation, and misappropriation, SSM 301–11
    graduate students
        preparatory course work, SSM 301–13
    institutional recruitment
        scholarship deferment, SSM 303–03
    nonrenewal appeals, SSM 303–06
        athletic grant-in-aid, SDA 501, SSM 303–05
    satisfactory academic progress, SSM 301–04
    student and parent reviews, SSM 301–08
    summer, SSM 301–07
    suspension of, SSM 301–04
    tax requirements, FIN 422–01
    termination of, SSM 301–04

Financial integrity, ensuring, FIN 129

Financial interests and objectivity in research, RSP 206

Financial Services
    accounting assistance, FIN 112
    Advantage access security, FIN 114
    affiliated entity policy, FIN 130
    agency/org(s), FIN 200
        administrative services charge, FIN 206
        Advantage user ID changes, FIN 204–02
        agency accounts, FIN 214
        appropriation budget changes, FIN 102–01
        audit coordination by taxing authorities, FIN 205–02
        audit liaison, FIN 205–01
        business manager responsibilities, FIN 210
        closing, FIN 207, FIN 105
        coding structures, FIN 201
        for construction projects, FIN 209
        endowments, ASU, FIN 216
        org manager changes, FIN 204–01
        org manager responsibilities, FIN 203
        plant project and debt financing fees, FIN 208
        resale activities to public, FIN 213
        for research and sponsored projects, FIN 211, RSP 501
        state operating, FIN 111
        vice presidential and college responsibilities, FIN 215
    amounts due to ASU, FIN 104
    ASU-affiliated entity policy, FIN 130
    budgets
        appropriation changes, FIN 102–01
        internal planning, FIN 102–02
    building renewal funds, FIN 116
    competitive bids against private enterprise, FIN 118
    departmental record keeping, FIN 103
    deposits, FIN 300
        Accounts Receivable billings, FIN 306
        class fees, ACD 305–04
        financially related organizations, FIN 301–02
        general policy, FIN 301–01
        gifts, FIN 303, FIN 304, PUR 104
        grant and contract funds, FIN 301–03
        revenue coding structure, FIN 308–01
        University Cashiering Services, FIN 305
    employee discounts, taxability, FIN 123
    employees who work outside of Arizona, FIN 420–08
    financial integrity assurance, FIN 129
    fines, FIN 109
    fiscal year-end closing, FIN 105
    identification numbers, ASU, FIN 121
    misuse of public monies, FIN 124
    month-end closing, FIN 106
    organization, FIN 101
    personal use of university resources, FIN 117
    public purpose served, FIN 119
    sales tax, FIN 108
        exemptions, FIN 120, FIN 121
    space moving costs, FIN 107
    state operating agency/org(s)
        allowable charges, FIN 111
    travel, FIN 500
        authorizing official, FIN 516
        foreign, FIN 506
        in-state, FIN 504
        insurance coverage, FIN 513
        meals and lodging, FIN 509
        non-athletic team/group, FIN 507
        out-of-state, FIN 505
        overview, FIN 502
        receipts and itemization, FIN 511
        registration fees, FIN 514
        transportation, FIN 512
        university-sponsored credit card, FIN 515
    tax assistance, FIN 125
    University Audit and Advisory Services. See also Audits
        ad hoc, special purpose audits, FIN 703
        charter, FIN 701
        misuse of university assets, ACD 123
        scheduled internal audits, FIN 702
    unrelated business income tax, FIN 122

Financially related organizations, FIN 301–02

Fire alarms, ACD 809

Fire safety, EHS 200
    alarms, ACD 809
    decorations and displays, EHS 202
    electrical safety, EHS 201
    facility safety and occupancy limits, EHS 204
    hazardous chemicals storage, EHS 205

Fiscal year-end closing, FIN 105, PUR 307–02

Fitness. See Sun Devil Fitness

Fixed price agreements in research and sponsored projects, RSP 509–03

Flags on campus, PDP 205

FLASH, PTS 601

Fleet Services. See Vehicles

Flexible employment program, SPP 214

Flexible spending accounts, ACD 610, SPP 510

Flood, PDP 103–02

Flooring purchases, PUR 401–08
    floor covering permit standards, CPM 309–03

Food, eating and drinking in academic areas, ACD 805

Food sales waiver request, SSM 802–02

Foreign purchases, PUR 401–06

Foreign travel, FIN 506. See also Travel

Foreign Visitor Tax Guide, FIN 425–01

Fraternity(ies) and sorority(ies), social
    alcohol and drugs, SSM 106–03
    university recognition, SSM 1301–01

Fraud, misrepresentation, and misappropriation
    of financial aid, SSM 301–11
    misuse of university assets, ACD 123
    in student employment, SSM 305–09

Freedom, academic, ACD 201

Freedom of Information Act and proposals for research, RSP 104

Fund-raising by ASU-affiliated entity, FIN 130

Furniture purchases, PUR 401–08

G     Back to Top

Gambling, SDA 403

Gas(es)
    compressed, EHS 122
    cylinders and products purchasing, PUR 702

Gate access cards. See Parking, permits

Gifts
    and ASU-affiliated entities, FIN 130
    equipment acquisition and recording, PCS 206, PCS 405
    disposal of, PCS 1002–10
    and gratuities, ACD 204–06, FIN 304, PUR 104
    in kind
        deposits of, FIN 303
        tax requirements, FIN 128
    of surplus property, PCS 1002–01

Governance
    academic professionals
        responsibilities, ACD 203–01
    evaluation of deans, chairs, directors, ACD 111–03
    faculty
        responsibilities, ACD 203–01
        voting rights, ACD 111–01
    unit bylaws, ACD 111–02

Government-furnished equipment, PCS 204, PCS 403. See also Property Control
    closeout at completion, PCS 1202
    equipment relocation, PCS 1004–01, PCS 1004–02, PCS 1004–03
    inventories of off-site, PCS 602–06
    reporting schedule for, PCS 1201
    stolen, PCS 1102
    surplus property disposal, PCS 1002–08, PCS 1002–10

Grades
    change, SSM 203–01
    deletion of “D” or “E” grades, SSM 203–06
    incomplete, SSM 203–09
    posting of, ACD 304–01

Graduate students See also Student(s)
    enrollment status, SSM 301–02
    financial aid, SSM 301–13
    “incomplete” grade, SSM 203–09
    maximum credit-hour limits, SSM 301–04

Graduation
    application
        bachelor’s degree, SSM 204–03
        master’s and doctoral, SSM 204–02
    declaration of, SSM 204–08
    program of study, SSM 204–02
    student employment, SSM 304–15

Graffiti, FAC 104

Grants, deposits of, FIN 301–03

Greek life. See Fraternity(ies) and sorority(ies), social

Green purchasing, PUR 210

Grievance policies
    academic professionals, ACD 509–03
    classified employees, SPP 901
    faculty, ACD 509–02
    for student-athletes, SDA 501
    student employment, SSM 304–12
    students with disabilities, SSM 701–15
    vendor standards, PUR 211

Gross area measurement, CPM 316

Groundbreaking ceremonies, CPM 313

H     Back to Top

Harassment, sexual. See Sexual harassment

Hazardous materials. See also Environmental Health & Safety
    bloodborne pathogens and needlestick prevention, EHS 101
    gasses, compressed, EHS 122
    hazard communication program, EHS 103
    hazardous chemicals, EHS 104
        storage of, EHS 205
    laboratory start-up/close-out, EHS 405
    laboratory emergencies, PDP 104–01
    sensitive property management, PCS 216
    shipping and receiving, EHS 406
    purchasing, EHS 401
    waste management, EHS 401, RSP 204
    working alone with hazardous materials, processes, or equipment, EHS 123

Hazing prevention, SDA 404, SSM 104–03

Health Service. See Campus Health Service

Health and dental coverage, ACD 601–01, SPP 504–01

Health and safety training, EHS 108–01

Health-related leave, ACD 702–02, SPP 701–01

Hearing conservation program, EHS 110

Hepatitis B virus (HBV) infection, bloodborne pathogens and needlestick prevention, EHS 101

Hiring. See also Employment
    classified employees, SPP 201–01
    employees who work outside of Arizona, FIN 420–08
    faculty and academic professionals, ACD 505–05, ACD 505–06
    non-faculty administrators, SPP 201–01
    students, SSM 304–01
    university staff, SPP 201–01

HIV (human immunodeficiency virus infection), ACD 406, SPP 313, SSM 106–02
    bloodborne pathogens and needlestick prevention, EHS 101

Holiday leave, SPP 703–01

Home unit identification for principal investigator, RSP 106

Housing on campus. See also Residential Life
    alcohol and drugs, SSM 106–03
    for guests, SSM 1002–02
    for summer conferences, SSM 1002–01

Human immunodeficiency virus infection, ACD 406, EHS 101, SPP 313, SSM 106–02

Human subjects in research, RSP 201–01
    payments, FIN 421–05

I     Back to Top

Identification cards, ACD 801, ACD 607–01, PUR 703

Identification of personal items, PDP 201–01

Information management policy, ACD 125

Injuries
    sports. See Intercollegiate athletics, injuries
    workers’, SPP 504–02

Immigration status
    tax requirements and, FIN 425–02
    tuition and aid eligibility, SSM 103
    vendor standards, PUR 211

Immunization requirements,SSM 106–01

incentives. See See Employee(s), awards

Incident reporting and investigation, EHS 115

Income tax
    exemption of ASU-affiliated entity, FIN 130
    unrelated business, FIN 122

Incomplete grades, SSM 203–09

Indemnification for ASU-affiliated entities, FIN 130

Independent contractors
    employment, SPP 210, FIN 421–01
    nonresident aliens, FIN 422–01, FIN 425–04

Independent student residency reclassification, SSM 205–01

Indoor air quality investigations, EHS 402

Information, student. See Academic records

Informed consent by Counseling Services, SSM 602–07

Initial appointment and offer letter, ACD 505–01

In-state travel, FIN 504

Inspections, building construction, remodeling, and renovation, CPM 309–01

Institutes
    affiliation identification, RSP 106
    reporting lines, ACD 110

Institutional recruitment scholarship
    deferment, SSM 303–03

Instructor-initiated withdrawal of student, SSM 104–05, SSM 201–02, SSM 201–10

Insurance for ASU-affiliated entities, FIN 130

Insurance programs (benefits), ACD 601, SPP 504–01

Insurance services, EHS 705
    alcohol permit requirements, EHS 705–04
    emergency travel assistance, EHS 705–05
    foreign travel, EHS 705–06
    nonemployee travel, EHS 705–07
    Property Control tagging and, PCS 401
    third-party liability, EHS 705–03
    travel, FIN 513
    university property claims, EHS 705–01
    university volunteer coverage, EHS 705–08
    vehicle loss, EHS 705–02

Intangible assets, capitalization of PCS 104

Intellectual property
    copyrights policy, RSP 604
    management implementation policy, RSP 604
    ownership of research data and materials, RSP 604
    patents policy, RSP 604
    proprietary research policy, RSP 404
    publication, RSP 406
    research award negotiation, RSP 401

Intent to procure, PUR 106

Intercollegiate Athletics
    academics
        eligibility guidelines, SDA 201
        exams on the road, SDA 205
        mandatory advising, SDA 206
        missed class time, SDA 204
        monitoring, SDA 207
        post-eligibility aid program, SDA 203
        release of academic records, SDA 202
    appeals by student-athletes, SDA 501
    consensual relationships and, SDA 406
    drug testing, SDA 405
        appeals, SDA 501
    faculty athletics representative, SDA 103–03
    gambling, SDA 403
    hazing, SDA 404
    injuries, SSM 1201–05
    Sun Devil Faculty Athletic Board, SDA 103–02
    mission, SDA 101
    National Collegiate Athletic Association (NCAA) rules compliance, SDA 104
    Office for Student-Athlete Development, SDA 301
    Pacific-12 Conference rules compliance, SDA 104
    philosophy, ACD 116, SDA 102
    pregnant student-athletes, SDA 407
    presidential oversight, SDA 103–01
    rules compliance, SDA 104
    Safe Harbor Program, SDA 405
    sportsmanlike conduct, SDA 402
    Student-Athelete Code of Conduct Policy, SDA 401
        appeals, SDA 501
    student-athlete advisory committee, SDA 103–04
    Sun Devil Life Skills, SDA 302

Internal grant programs, purchasing, RSP 503–01

Internal purchase orders, PUR 302–01

International students
    insurance programs, SSM 106–04
    student employment, ACD 517–02
        eligibility criteria, SSM 304–07
        requirements, SSM 304–08
        work hour limitations, SSM 305–05

International Traffic In Arms Regulations (ITAR), RSP 214

Internet policy, ACD 125

Intra-university consulting, ACD 510–04

Inventories of equipment, PCS 600. See also Property Control

Investigator Incentive Awards (IIA)
    allocation/distribution, RSP 106
    identification of home unit, RSP 106

Invitation to bid (ITB)
    award of contract, PUR 502–03
    and intent to procure, PUR 106
    vendor information and, PUR 501–01

Involuntary withdrawal from university, SSM 104–05

IRS Form 1099, FIN 421–04

J     Back to Top

Job references, ACD 814, SPP 1104

Jury duty and material witness service, ACD 706, SPP 704–03

K     Back to Top

Keys, ACD 802
    control, PDP 206
    lockshop, FAC 205

Kickbacks, PUR 108

L     Back to Top

Labor union membership, SPP 314

Laboratory(ies)
    animals, care and use, RSP 202
    emergency in, PDP 104–01
    hazardous chemical use in, EHS 104
    minors in, EHS 116
    start-up/close-out, EHS 405

Land acquisition capitalization, PCS 101, PCS 215

Lead unit in research and sponsored properties, RSP 107

Lead-based paint disclosure, EHS 404

Lease/purchase equipment, PCS 211

Leases, off-campus property, PUR 403–01

Leaves and absences
    academic professionals. See Academic professionals
    administrative leave of absence, SPP 704–06
    bereavement, SPP 704–05
    compassionate transfer of leave, SPP 702–04
    emergency, SPP 704–02
    extended, SPP 705–01
    faculty. See Faculty
    family leave, SPP 705–02
    holiday, SPP 703–01
    jury duty, SPP 704–03
    material witness service leave, SPP 704–03
    military, SPP 706
    parental leave, SPP 708
    research and sponsored projects, RSP 502–02
    sick leave, SPP 701–01
    vacation leave, SPP 702–01
        research and sponsored projects, RSP 502–02
    victim’s leave, SPP 707
    voting, SPP 704–01

Library
    capitalization of holdings, PCS 102
    fines and university funds, FIN 109
    loan policy, ACD 803

Life insurance, ACD 601–03, SPP 504–01

Liquid nitrogen purchasing, PUR 702

Light rail service, PTS 601

Liquidated damages on capital programs, CPM 306–11

Loans. See Financial aid

Lobbying, ACD 205–01
    by ASU-affiliated entity, FIN 130

Lockout/tagout, EHS 117

Lockshop, FAC 205. See also Keys

Lodging and meals in travel, FIN 509

Long-term disability insurance, ACD 601–04, SPP 504–01

Lost, stolen, or found property, ACD 808, SSM 801–05

M     Back to Top

Mail
    codes for state payments, FIN 121
    e-mail, ACD 125, SSM 107–03
    Mail Services, PUR 704

Major, change of, SSM 201–11

Malls, vehicles and carts on, PDP 207–02

Mandatory provisions for vendors, PUR 211

Manual warrant request
    academic professionals and faculty, ACD 513
    classified staff, FIN 603

Market adjustments, SPP 403–08

Master’s degree, program of study, SSM 204–02

Material witness service leave, ACD 706, SPP 704–03

Maximum credit-hour limits, SSM 301–04

Meals and lodging in travel, FIN 509

Measurement of building areas, CPM 316

Medical coverage
    academic professionals and faculty, ACD 601
    classified staff, non-faculty administrators, university staff, SPP 504–01

Medical/compassionate reasons for withdrawal, SSM 201–08

Medical examinations, employment, SPP 304

Membership, ranks, titles, and appointment categories, faculty, ACD 505–02

Memorial Union
    alcohol, SSM 801–01
    amplification levels, SSM 802–03
    animals, SSM 801–01
    catering, SSM 801–03
    Event and Meeting Services, SSM 801–02
    food services, SSM 801–03
    general rules, SSM 801–01
    lost and found, SSM 801–05
    meeting room policies, SSM 801–02
    Montgomery Instructional Computer Lab, SSM 801–07
    petitioning, distributing, posting literature, SSM 801–04
    reserving facilities, SSM 801–02
    scheduling outdoor campus activities, SSM 802–01
    smoking. See Tobacco-free campus
    Sparky’s Den, SSM 801–08
    vending machine refunds, SSM 801–06

Mental health emergencies, SSM 602–01

Metro light rail, PTS 601

Mild tramatic brain injury (MTBI). See Intercollegiate athletics, injuries

Military leave, ACD 708, SPP 706, SSM 201–18

Ministry(ies), faculty associate card for, SSM 901–02

Minors
    academic undergraduate, approval process and regulations for, ACD 305–12
    in laboratories, EHS 116

Misconduct in research, RSP 210

Missed classes due to university-sanctioned activities, ACD 304–02

Missing student notification, SSM 1001–07

Misuse
    of public monies, FIN 124
    of university assets, ACD 123

Montgomery Instructional Computer Lab, SSM 801–07

Month-end closing, FIN 106

Motor fleet safety, EHS 119

Motorist assistance, PTS 701

Moving expenses, tax requirements, FIN 420–03

Museums, capitalization of holdings, PCS 102

N     Back to Top

Naming of university buildings, CPM 314, FIN 127

National Collegiate Athletic Association (NCAA) rules compliance, SDA 104

National Security Decision Directive 189, RSP 214

Native American/Indian student residency reclassification, SSM 205–01

Needlestick prevention, bloodborne pathogens and, EHS 101

Nepotism
    academic professionals and faculty, ACD 515
    staff, SPP 205
    student employment, SSM 304–06

New building security, PDP 201–04

New degree programs, planning and seeking approval of, ACD 305–01

Non-athletic team/group travel, FIN 507

Non-faculty administrator. See University staff.

Nonattendance, instructor-initiated drop for, SSM 201–02

Nondiscrimination, ACD 401. See also Sexual harassment
    in recruitment and hiring, ACD 505–06
    student employment, SSM 304–03, SSM 304–04
    by vendors, PUR 211

Nonreappointment, ACD 508–01

Notification of emergencies, EHS 206

Note-taking
    accommodations for students with disabilities, SSM 701–09
    commercial services, ACD 304–06

Numbering
    and addressing of facilities, CPM 318
    rooms in facilities, CPM 317

O     Back to Top

Objectivity in research, RSP 206

Obscene or threatening phone calls, PDP 203–04

Occupational safety and health. See Environmental Health & Safety

Off-campus property leases, PUR 403–01

Off-cycle payroll check, ACD 513, FIN 603

Office hours of faculty, ACD 305–05

Office of Foreign Assets Control (OFAC), RSP 214

Office for Student-Athlete Development, SDA 301

Official transcripts, ordering, SSM 203–03

Ombudsperson Program, ACD 509–01

On-call duty compensation, SPP 404–07

On-campus goods and services
    list, PUR 302–02
    vs. off-campus goods and services, PUR 301–03

Operation identification, PDP 201–01

Optional Retirement Plan (ORP), SPP 501–01

Ordering textbooks, ACD 305–05

Orders and requisitions, PUR 300. See also Purchasing and Business Services
    transaction types and forms, PUR 301–01

Org managers
    changing, FIN 204–01
    responsibilities, FIN 203

Outdoor campus activity areas
    overnight, FAC 115
    in residential areas, SSM 1001–05
    through Memorial Union, SSM 802–01

Out-of-class academic duties, ACD 305

Out-of-state/outside of Arizona employment, FIN 420–08

Out-of-state travel, FIN 505

Outreach programs and consultation, SSM 601–04

Overpayment, FIN 602

Overnight use of university facilities, FAC 115

Override and/or overload authorizations, SSM 201–04

Overtime compensation
    extraordinary and specific events, SPP 404–06
    general policy, SPP 404–04
    research and sponsored projects, RSP 502–01

P     Back to Top

Pacific-12 Conference rules compliance, SDA 104

Paint, lead-based, disclosure, EHS 404

Parental leave, ACD 710, SPP 708

Parent(s)
    access to academic records, SSM 107–01, SSM 107–02
    contribution to financial aid, SSM 301–06
    reviews of financial aid, SSM 301–08

Parking. See also Vehicles
    citations, PTS 301
        administrative dismissal of, PTS 403
        appeals, PTS 401, PTS 402
        release of information, PTS 404
    commuter options program, PTS 501
    conferences, PTS 202
    events, PTS 203
    fines, PTS 301
        from university funds, FIN 109
    loading zones, PTS 302
    motorist assistance, PTS 701
    permits for
        all access campus, PTS 104
        emeriti, PTS 104
        for persons with disabilities, PTS 103
        replacements of, PTS 105
        sales, PTS 101
        special "A," PTS 104
        temporary, PTS 102
        vehicle registration, PTS 101
        vendor, PTS 104
    reserved, PTS 204
    rules and regulations, PTS 301
    towing enforcement, PTS 303
    transit services information, PTS 601
    valet, PTS 205
    veterans payments, SSM 206–03
    violation codes, PTS 301
    visitor, PTS 201

Patents policy for intellectual property, RSP 604. See also Intellectual property

Pay. See Compensation

Payables and Reimbursements
    fiscal year-end closing, FIN 105
    organization, FIN 101

Payment(s), FIN 400
    and performance bonds, PUR 501–03
    vouchers, fiscal year-end closing, FIN 105

Payroll. See also Compensation
    expense redistribution, FIN 105

Percentage standard and academic progress, SSM 301–04

Performance
    evaluation/management, SPP 309–01, SPP 808
    increase (performance-based increase), SPP 403–08

Performance and payment bonds by vendors, PUR 501–03

Permits
    building construction, remodeling, and renovation, CPM 309–01
    parking. See Parking, permits

Personal/professional services. See Consultants/independent contractors

Personal property
    protecting, PCS 214, PDP 201–01
    stolen, PCS 1103

Personal protective equipment, EHS 105

Personally identifiable information, SSM 107–01, SSM 107–02

Personnel actions
    academic professionals. See Academic professionals, personnel actions
    faculty. See Faculty, personnel actions
    whistle-blowing and, ACD 204–07

Personnel records
    academic professionals and faculty, ACD 811
    classified employees and administrative/service professional, SPP 1101

Petition(s)
    for course for third time, SSM 201–13
    in Memorial Union, SSM 801–04
    for residency reclassification, SSM 205–01

Petty cash
    fiscal year-end closing, FIN 105
    purchases with, PUR 304–03
    for research and sponsored projects, RSP 503–02

Phone calls
    obscene or threatening, PDP 203–04
    personal, FIN 420–06

Pitchfork Card, PUR 703

Planning budgets, internal, FIN 102–02

Planning and seeking approval of new degree programs, ACD 305–01

Plant acquisition capitalization, PCS 101

Plant project financing fees, FIN 208

Police Department. See also Emergency(ies); Security
    entering student rooms, SSM 1001–01

Political activity, ACD 205–01
    by ASU-affiliated entity, FIN 130

Postdoctoral scholars
    Conditions of Service, ACD 502
    financial support, FIN 422–03
    noncompensatory fellowships, FIN 430–01
    nonresident aliens, payments to FIN 425–06

Posthumous degrees, SSM 204–07

Posting literature in Memorial Union, SSM 801–04

Posting of student grades, ACD 304–01

Postretirement employment, SPP 206

Power outage, PDP 104–02

Pre-award site visits for sponsored projects, RSP 408

Predesign kickoff meeting for capital programs, CPM 306–02

Preferred provisions for vendors, PUR 211

Pregnant student-athletes, SDA 407

President of university, ACD 102

Prestart date spending on sponsored projects, RSP 507–01

Principal investigator (PI)
    allocation of awards, RSP 106
    eligibility, RSP 102
    home unit identification, RSP 106
    lead unit identification, RSP 107
    responsibilities, RSP 103
        for inventories, PCS 602–04 See also Government-furnished equipment, Property Control
        reports and deliverables, RSP 509–02
        staffing, RSP 502–01
        stolen equipment, PCS 1102

Printing purchases, PUR 402–04

Prior year commitments, fiscal year-end closing, FIN 105

Privacy rights of students, ACD 121, SSM 107–01

Probationary period
    academic professionals, ACD 507–05
    faculty, ACD 506–03
    staff, SPP 303

Procurements. See Purchasing and Business Services

Professional design services
    less than $250,000, PUR 402–02
    over $250,000, PUR 402–03

Professional development, release time for, SPP 601

Programs of study, master’s and doctoral, SSM 204–02

Promotion
    faculty. See Faculty, personnel actions

Property. See also Equipment, Property Control
    acquisition review, CPM 401
    crimes, reporting, PDP 203–02, PCS 1103
    personal, protecting, PCS 214, PDP 201–01

Property Control. See also Government-furnished equipment
    accounting classifications for capitalization, PCS 100
    acquisition of equipment, PCS 200
        capitalization of, PCS 102
        general principles, PCS 201
        review, CPM 401
    building retirements, PCS 1008
    capitalization of property
        equipment acquisitions, PCS 102
        intangible assets, PCS 104
        plant acquisitions, PCS 101
        remodeling and other building costs, PCS 103
    closeout at completion of contract, PCS 1202
    control at subcontractor facilities, PCS 301
    databases, PCS 701
    employee purchases, PCS 1002–06
        retirements and, PCS 1009
    general information, PCS 1002–01
    hazardous materials disposal, EHS 401
    inventories of equipment, PCS 600
        departmental responsibilities, PCS 601–03
        for sponsors, PCS 602–03
        identifying equipment, PCS 601–01
        off-site sponsor-owned property, PCS 602–06
        performing, PCS 601–02
        principal investigator responsibilities, PCS 602–04
        retiring missing assets, PCS 601–04
        unscheduled, PCS 602–01
    off-campus loans of equipment, PCS 506
    off-campus use of equipment, PCS 505
    off-site sealed bid sales, PCS 1002–09
    personal use of university equipment, PCS 902
    receiving equipment, PCS 400
    records, PCS 701
        maintenance, PCS 801
        retention of, PCS 702
        storage and destruction, PCS 703
    relocating equipment
        in department, PCS 501
        returning to vendors, PCS 410
        sponsor-titled equipment, PCS 1002–08 , PCS 1004–01, PCS 1004–02, PCS 1004–03
        state/local-funded equipment, PCS 1004–01
        to university departments, PCS 502, PCS 1002–03
    reporting schedule for government-owned property, PCS 1201
    sales rebate schedule, PCS 1002–01
    security of equipment, PCS 802
    stolen equipment
        personally owned, PCS 1103
        sponsor-owned, PCS 1102
        university-owned, PCS 1101
    Surplus Property. See also relocating equipment
        cannibalized equipment disposal, PCS 1005
        dispersal of equipment, PCS 901
        disposal of equipment, PCS 1002–02, PCS 1002–10
    temporary warehouse storage, PCS 1002–07
    trade-in of equipment, PCS 1006
    types of equipment, PCS 200, PCS 400
        fabricated equipment, PCS 203
        for resale, PCS 209
        gifts and donations, PCS 206, PCS 405, PCS 1002–10
        government-furnished, PCS 204, PCS 403. See also Government-furnished equipment
        interdepartmental, PCS 210
        lease/purchase, PCS 211, PCS 408
        leased equipment, PCS 212
        loaned, PCS 213, PCS 409, PCS 1007
        purchased equipment, PCS 202, PCS 401
        sensitive property, PCS 216
        state surplus program, PCS 208
        transfers from another institution, PCS 207, PCS 406
        used, PCS 210

Proposals
    in purchasing
        sealed, PUR 107
    in research and sponsored projects. See Research and sponsored projects

Proprietary information
    in purchasing, PUR 107
    in research, RSP 404
        publication, RSP 406

Protocol for victims of sexual and relationship violence, SSM 104–04

Public art, CPM 304, CPM 602

Public purpose served, FIN 119

Public records in purchasing, PUR 107

Public relations in purchasing, PUR 101

Public Safety Advisory Committee, PDP 202–04

Public Safety Personnel Retirement System, SPP 501–01

Publications and royalties, faculty, ACD 204–04

Purchase orders, PUR 304–03
    fiscal year-end closing, FIN 105
    procurement not requiring, PUR 301–02

Purchasing. See also Property Control; Purchasing and Business Services
    from employees and relatives
        conflict of interest rules, ACD 204–08
    green, PUR 210
    purchase requests
        fiscal year-end closing, FIN 105
        research and sponsored projects, RSP 503–01
    research and sponsored projects
        cash advances, RSP 503–02
        consultants, lecturers, professional services, RSP 503–03
        internal grant programs, RSP 503–01
        subcontracts/subaward agreements, RSP 503–05

Purchasing and Business Services. See also Property Control; Purchasing
    ASU graphic standards, PUR 402–05
    award of contract, PUR 502–03
    authority for procurement, PUR 201–02
    book and periodical procurement, PUR 401–04
    buying for employees or outside entity, PUR 105
    Camp Tontozona, PUR 403–02
    common use item standardization, PUR 204
    conflict of interest, ACD 204–08
    consortium contracts, PUR 502–05
    contract signature authority, PUR 202
    construction services, PUR 402–03
    credit cards and store accounts, PUR 208
    credit memos, PUR 601–03
    damaged, short, missing, or duplicate shipments, PUR 601–02
    equipment with support requirements, PUR 206
    ethical considerations, PUR 100
    flooring purchases, PUR 401–08
    foreign purchases, PUR 401–06
    freight acceptance, PUR 601–04
    furnishing purchases, PUR 401–08
    gas cylinders and products, PUR 702
    gifts and gratuities, PUR 104
    green purchasing, PUR 210
    hazardous material procurement, EHS 401
    installment purchases, PUR 602–03
    intent to procure, PUR 106
    kickbacks, PUR 108
    lease vs. buy considerations, PUR 602–01
    live animal procurement, PUR 401–01
    loaned or demonstration equipment, PUR 502–06
    Mail Services, PUR 704
    movable equipment more than $100,000, CPM 306–12
    negotiated purchases, PUR 502–02
    off-campus property leases, PUR 403–01
    orders and requisitions, PUR 300
        blanket orders, PUR 303–05
        change orders, PUR 307–03
        cost analysis, PUR 303–04
        departmental limited value purchase orders, PUR 304–01
        emergency orders, PUR 307–01
        internal purchase orders, PUR 302–01
        less than $50,000, PUR 305–01, PUR 305–02
        near fiscal year end, PUR 307–02
        not requiring a purchase order, PUR 301–02
        on-campus goods and services list, PUR 302–02
        on-campus vs. off-campus goods and services, PUR 301–03
        over $50,000, PUR 306–01, PUR 306–02
        petty cash purchases, PUR 304–03
        purchase requests, PUR 303–01
        Purchasing Card transactions, PUR 304–04
        quick turnaround forms, PUR 302–03
        reimbursements, PUR 304–03
        small-dollar orders, PUR 304
        sole source procurement, PUR 303–02
        specifications and response evaluation, PUR 303–03
        transaction types and forms, PUR 301–01
    payment, PUR 602
        without purchase orders, PUR 602–05
        prepayments, PUR 602–04
    personal/professional services purchases, PUR 402–01
    Pitchfork Card, PUR 703
    printing purchases, PUR 402–04
    procurement overview, PUR 205
    procurement regulations, PUR 201–01
    professional design services
        less than $250,000, PUR 402–02
        over $250,000, PUR 402–03
    prohibited purchases, PUR 203
    public and proprietary information, PUR 107
    public relations, PUR 101
    radioactive material procurement, PUR 401–03
    receipt of merchandise, PUR 601
        reporting, PUR 601–01
        restocking charges, PUR 601–03
        return of merchandise, PUR 601–03
    records retention, PUR 207
    resale activities, PUR 209
    securities in lieu of retention, PUR 602–06
    Small Business and Diversity Initiatives, PUR 503–02
    small business program, PUR 503
    special procurements, PUR 400
    state contracts, PUR 502–04
    subcontract awards for federal contracts, PUR 503–02
    Sun Card, PUR 703
    trade-ins, PUR 602–02
    used equipment procurement, PUR 401–05
    value in procurement, PUR 201–03
    values-based standard for businesses, PUR 211
    vehicle procurement, PUR 401–07
    vendors, PUR 500. See also Vendors
    window covering purchases, PUR 401–08

Purchasing card, PUR 208, PUR 304–04

Purpose and objectives, ASU, ACD 101

Psychiatric services, SSM 601–01, SSM 601–02

Q     Back to Top

Quick turnaround forms, PUR 302–03
    fiscal year-end closing, FIN 105

R     Back to Top

Radiation safety, EHS 113
    materials purchase, PUR 401–03
    sensitive property management, PCS 216

Ranks, titles, appointment categories, and honored positions
    academic professionals, ACD 505–03
    faculty, ACD 505–02

Rates of pay. See Compensation

Readmission
    involuntary withdrawal from university, SSM 104–05
    of undergraduates, SSM 202–01
        academic renewal, SSM 202–06

Real estate. See also Building construction, remodeling, and renovation
    lead-based paint disclosure, EHS 404
    property acquisition review, CPM 401

Receipts and itemization in travel, FIN 511

Recognition (REC) allocation for sponsored award, RSP 106

Records
    academic. See Academic records
    crime, releasing, PDP 204–01
    drug-testing in student-athletes, SDA 405
    financial, retention of, FIN 103
    hiring, retention of, ACD 505–06
    personnel
        academic professionals and faculty, ACD 811
        classified employees, non-faculty administrators, and university staff, SPP 1101
    Property Control, PCS 701, PCS 702, PCS 703
    purchasing, retention of, PUR 207
    Sun Card accounts, PUR 703

Recreation, campus, SSM 1601

Recruitment. See also Employment
    career services eligibility, SSM 501–03
    employees who work outside of Arizona, FIN 420–08
    faculty and academic professionals, ACD 505–06
    non-faculty administrators and university staff, SPP 201–01

Reduction in force, SPP 213, SPP 216, SPP 1010, SPP 1011

Reference(s)
    check and background verification, ACD 126
    for jobs, ACD 814, SPP 1104

Refugee(s), residency reclassification, SSM 205–01

Refunds
    tuition, SSM 201–12
    vending machines, SSM 801–06

Registration for classes. See also Withdrawal
    administrative holds on, SSM 201–07
    cancellation of classes, SSM 201–12
    drop/add/swap, SSM 201–03
        after published deadline, SSM 201–05
    general policy, SSM 201–01
    instructor-initiated drop for nonattendance, SSM 201–02
    override and/or overload authorizations, SSM 201–04
    petition, course for third time, SSM 201–13
    priority enrollment for students with disabilities, SSM 701–03
    refunds, SSM 201–12

Registration fees in travel, FIN 514

Reimbursement
    for orders and requisitions, PUR 304–03
    for travel, research and sponsored projects, RSP 504–01

Reinstatement, of undergraduates, SSM 202–01, SSM 202–03

Release, of employees. See Severance
    of student information, SSM 107–01. See also Academic records
    time for professional development, SPP 601

Religious practices, accommodation for, ACD 304–04

Remodeling and other building costs, capitalization of, PCS 103

Reporting date for faculty and academic professionals, ACD 305–05

Reprimand(s), written, SPP 809

Request
    for information (RFI)
        award of contract, PUR 502–03
        and intent to procure, PUR 106
        public records and, PUR 107
    for manual warrant
        academic professionals and faculty, ACD 513
        classified staff, SPP 405–01
    for proposal (RFP) and intent to procure, PUR 106
    for sponsor agreement revision, RSP 507–01

Requisitions and orders, PUR 300. See also Purchasing and Business Services
    transaction types and forms, PUR 301–01

Resale activities, FIN 213, PUR 209

Research and sponsored projects
    agreement revision request, RSP 507–01
    assurances, RSP 213
    at-risk accounts, RSP 506–04
    award, RSP 500
    classified management group, RSP 404
    closing project accounts, RSP 509
        agency/org deficits, RSP 509–04
        fixed price agreements, RSP 509–03
        reports and deliverables, RSP 509–02
    compliance, RSP 200
    data and materials, ownership of, RSP 604
    data retention responsibilities, ACD 306–01
    direct costs, RSP 508–01
    export control, RSP 214
    equipment and property, RSP 505–06. See also Government-furnished equipment; Property Control
        cannibalized equipment disposal, PCS 1005
        closeout at completion, PCS 1202
        equipment relocation, PCS 1004–01, PCS 1004–02, PCS 1004–03
        export control, RSP 214
        inventories, PCS 602
        personal use of, PCS 902
        stolen, PCS 1102
        surplus property disposal, PCS 1002–08, PCS 1002–10
    general policies, RSP 100
    grant and contract funds deposits, FIN 301–03
    human subjects in, RSP 201
    misconduct in, RSP 210
    negotiations, RSP 400
    objectivity in, RSP 206
    ownership of data and materials, RSP 604
    personnel, RSP 502–01
        effort report certification, RSP 502–03
        leaves and absences, RSP 502–02
    pre-award site visits, RSP 408
    prestart spending of federal awards, RSP 507–01
    procurement integrity, RSP 213–03
    project account establishment, FIN 211, RSP 501
    proposals, RSP 300
        budget preparation, RSP 303
        coordination of ORSPA and ASU Foundation, RSP 601
        Freedom of Information Act and, RSP 104
        limited submission, RSP 301
        processing and submission, RSP 302
    purchasing, RSP 503
        cash advances, RSP 503–02
        consultants, lecturers, professional services, RSP 503–03
        internal grant programs, RSP 503–01
        purchase requests, RSP 503–01
        sole source procurement, PUR 303–02
        subcontracts/subaward agreements, RSP 503–05
    radiation safety, RSP 203
    security clearance, RSP 213–01
    travel
        ASU employees, RSP 504–01
        conference registration costs, RSP 504–04
        non-ASU employees, RSP 504–05
        to potential sponsors, RSP 605–02

Research Incentive Distribution (RID) allocation, RSP 106

Residency
    reclassification
        appeals, SSM 205–02
        general policy, SSM 205–01
    tuition and aid eligibility, SSM 103
    undergraduates, SSM 402–01

Residential Life
    canvassing in residence halls, SSM 1001–03
    entering student rooms, SSM 1001–01
    guests, SSM 1002–02
    posters and advertisements, SSM 1001–06
    programming events
        in facilities, SSM 1001–04
        outdoor common areas, SSM 1001–05
    sales, SSM 1001–02
    summer conference housing, SSM 1002–01

Resignation
    academic professional and faculty, ACD 508–06
    classified employees SPP 1011
    non-faculty administrators and university staff SPP 1010

Respiratory protection, EHS 107

Retirement
    academic professional and faculty, ACD 508–07; ACD 607
    classified staff, non-faculty administrators, and university staff, SPP 501–01

Revenue coding structure, FIN 308–01

Revenue sharing and intellectual property management, RSP 604

Rights-of-way, CPM 312

Roof painting, FAC 114

Royalties and publications
    faculty, ACD 204–04
    and intellectual property management, RSP 604

Rules compliance with National Collegiate Athletic Association (NCAA), SDA 104

S     Back to Top

Sabbatical leave, ACD 705

Safe Harbor Program, SDA 405

Safety. See Environmental Health & Safety, Emergency(ies), Police Department, Security, Violence, Weapons on campus

Salary. See Compensation

Sales
    by faculty and academic professionals to university, ACD 204–05
    parking permits, PTS 101
    in residence halls, SSM 1001–02
    and solicitation on campus, SSM 802–02

Sales tax, FIN 108
    exemptions for university, FIN 120

Scholarships. See Financial aid.

Scholastic standard and academic progress, SSM 301–04

Scientific diving standards, RSP 207

Search committees in recruitment and hiring, ACD 505–06

Second-generation credit, ACD 120

Security
    for Advantage access, FIN 114
    for bids, PUR 501–03
    of equipment, PCS 802
    clearance in research, RSP 213–01
    electronic systems, PDP 201–06
    key control, PDP 206
    in lieu of retention, PUR 602–06
    in new buildings, PDP 201–04
    for special events, PDP 202–01
    vulnerability assessment, PDP 201–03

Select agents and toxins, biosafety and, EHS 112

Senate, University, ACD 112–01

Sensitive property management, PCS 216

Serum storage program and biosafety, EHS 114

Severance
    academic professionals and faculty, ACD 508
        dismissal for cause, ACD 508–03
        nonreappointment, ACD 507–03, ACD 508–01
        release of, ACD 507–03, ACD 508–01, ACD 508–05
        resignation, ACD 508–06
        retirement age, ACD 508–07
    classified employees, non-faculty administrators, and university staff
        involuntary, SPP 1010, SPP 1011
        termination and release, SPP 1010, SPP 1011
        processing, SPP 1007
    involuntary
        employee discipline, SPP 808, SPP 809, SPP 1010, SPP 1011
    student Federal Work-Study Program (FWSP), SSM 306–05

Severe weather, PDP 103–03

Sexual harassment, ACD 401, SDA 501
    consensual relationships, ACD 402, SDA 406
    sexual and relationship violence, protocol for victims of, SSM 104–04
    by vendors, PUR 211

Shipping and receiving hazardous materials/dangerous goods, EHS 406

Short-term disability insurance programs, ACD 601–05, SPP 504–01

Shuttle service, PTS 601

Signage on campus, FAC 106

Small business program, PUR 503–01, PUR 503–02

Small-dollar orders, PUR 304

Smoking. See Tobacco-free campus

Social sorority(ies) and fraternity(ies). See Fraternity(ies) and sorority(ies), social

Social Security, contribution to, ACD 607–02

Software capitalization, PCS 101

Sole source procurement, PUR 303–02

Sorority(ies) and fraternity(ies), social. See Fraternity(ies) and sorority(ies), social

Space moving costs, FIN 107

Sparky’s Den, SSM 801–08

Special “A” parking permits, PTS 104

Special class fees and deposits, ACD 305–04

Special duty compensation, SPP 404–01

Special procurements, PUR 400

Sponsored project(s). See Research and sponsored projects

Sportsmanlike conduct, SDA 402

Staff. See specific classification (e.g., Faculty; University staff)

Standby duty compensation, SPP 404–03

Standards and Product Evaluation Committee, PUR 204

Standards of professional conduct, ACD 204–02

State historic preservation, CPM 315

State operating agency/org(s), allowable charges, FIN 111

State Press. See Student Media

Student(s)
    Code of Conduct, SSM 104–01
    dependent
        residency reclassification, SSM 205–01
        expected contribution for financial aid, SSM 301–06
    Disciplinary Procedures, SSM 104–01
         conduct record retention, SSM 104–06
    with disabilities
        adaptive equipment checkout, SSM 701–11
        alternative format services, SSM 701–07
        computer lab accommodations, SSM 701–06
        course equivalency alternative, SSM 701–13
        documentation, SSM 701–02
        eligibility for accommodations, SSM 701–02
        full-time enrollment equivalency, SSM 701–14
        general policy, SSM 701–01
        grievance process, SSM 701–15
        interpreting services for deaf/hard-of-hearing, SSM 701–08
        laboratory accommodations, SSM 701–12
        note-taking accommodations, SSM 701–09
        on-campus transportation, SSM 701–10
        parking permits for, PTS 103
        priority enrollment, SSM 701–03
        testing accommodations, SSM 701–05
        variance from degree requirement, SSM 701–13
    e-mail, SSM 107–03
    FICA tax exemption for, FIN 601
    financial aid for. See Financial aid; Student employment
    independent
        expected contribution for financial aid, SSM 301–06
        residency reclassification, SSM 205–01
        review, SSM 301–09
    information release, SSM 107–01, SSM 107–02
        affidavit of dependency, SSM 203–08
        counseling services, SSM 602–06
        informed consent, SSM 602–07
    missing, notification, SSM 1001–07
    posthumous degree awarding, SSM 204–07
    privacy rights, ACD 121
    residency reclassification, SSM 205–01
    reviews of financial aid, SSM 301–08
    self-imposed holds on academic records, SSM 203–04
    wage scale. See Student employment, compensation

Student-athletes. See also Intercollegiate Athletics
    advisory committee, SDA 103–04
    consensual relationships, SDA 406
    pregnant, SDA 407
    Student-Athelete Code of Conduct Policy, SDA 401
        appeals, SDA 501

Student Business Services, FIN 101

Student employment, ACD 517
    breaks, SSM 305–06
    classification status, SSM 305–08
    compensation on-campus, SSM 305–01
        changes to, SSM 305–02, SSM 305–10
        exceptions to, SSM 305–03
    Federal Work-Study Program (FWSP). See Federal Work-Study Program (FWSP)
    FICA Tax Exemption, FIN 601
    fraud, SSM 305–09
    injury on job, SSM 305–07
    nonimmigrant international students, ACD 517–02
    off-campus employer eligibility, SSM 307–01
    reporting work hours, SSM 305–04
    rest periods, SSM 305–06
    teaching assistants
        English language competence, ACD 517–03
    wage scale on-campus. See Student employment, compensation
    work hour limitations, SSM 305–05
    workers’ compensation, SSM 305–07

Student Media
    advertising, SSM 1401–02
    corrections, SSM 1401–03
    letters to editor policy, SSM 1401–01

Student organization registration, SSM 1302–01

Student Recreation Complex, SSM 1601

Substance abuse. See Drugs and alcohol

Subcontracts/subaward agreements, research and sponsored projects, RSP 503–05

Summer conference housing, SSM 1002–01

Summer sessions
    appointments of faculty, ACD 510–03
    financial aid, SSM 301–07
        Federal Work-Study Program (FWSP), SSM 306–03

Sun Card, PUR 703

Sun Devil Athletics. See Intercollegiate athletics

Sun Devil Card Services, PUR 703

Sun Devil Faculty Athletic Board, SDA 103–02

Sun Devil Fitness, SSM 1601

Sun Devil Life Skills, SDA 302

Supplemental pay, ACD 510–02, SPP 404–02

Support requirements for equipment, PUR 206

Surplus property. See also Property Control
    cannibalized equipment disposal, PCS 1005
    dispersal of equipment, PCS 901
    disposal of equipment, PCS 1002–02, PCS 1002–10
    equipment acquisition from state, PCS 208

Survey requirements for capital programs, CPM 319

Survivor benefits, ACD 608

Suspension without pay, SPP 809

Syllabus, ACD 304–10

T     Back to Top

Tailgate parties, alcohol and drugs, SSM 106–03

Tax requirements
    employee discounts, FIN 123
    employee postgraduate research stipends/grants, FIN 420–05
    faculty and staff awards, FIN 420–04
    FICA tax exemption for students, FIN 601
    Foreign Visitor Tax Guide, FIN 425–01
    gifts in kind, FIN 128
    immigration status—eligibility to receive payment, FIN 425–02
    IRS Form 1099, FIN 421–01
    moving expenses, FIN 420–03
    nonresident aliens
        independent contractors, FIN 422–01, FIN 425–04
        postdoctoral, payments, FIN 425–06
        taxpayer identification numbers, FIN 425–03
    other foreign entities, FIN 425–04
    out-of-state/outside of Arizona employment, FIN 420–08
    private use of facilities, FIN 126
        naming rights and, FIN 127
    sales tax, FIN 108
        capitalization accounting for, PCS 101
        in purchasing, PUR 602–07
        exemptions, FIN 120, FIN 121
    student financial support, FIN 422–01
    student FICA Tax Exemption, FIN 601
    Tax Services unit, FIN 101
    tax-sheltered plans, ACD 606, SPP 503
    unrelated business income tax, FIN 122
    use tax, PUR 602–07

Tax-sheltered plans, ACD 606, SPP 503

Teacher residency reclassification, SSM 205–01

Telephone calls
    obscene or threatening, PDP 203–04
    personal, FIN 420–06

Tempe Campus Transportation Code, PDP 207–01

Temporary parking permits, PTS 102

Tenure. See Faculty, personnel actions

Termination. See Severance

Testing. See Examinations

Textbooks. See Books

Third-party liability insurance services, EHS 705–03

Threatening, disruptive, or violent individuals, SSM 104–02
    instructor-initiated withdrawal of student, SSM 201–10
    sexual and relationship, protocol response, SSM 104–04
    in workplace, SPP 814

Tobacco-free campus, ACD 804, SSM 801–01, FAC 204

Tornado, PDP 103–03

Towing of illegally parked vehicles, PTS 303

Trademarks, ASU
    ASU graphic standards, PUR 402–05
    licensing, PUR 701

Traffic
    accidents, reporting, PDP 203–04
    control, PDP 207
    fines, FIN 109

Transcripts, official, ordering, SSM 203–03

Transfer credit. See Credit(s)

Transfer release appeal for student-athletes, SDA 501

Transit services information, PTS 601

Transportation
    Tempe campus code, PDP 207–01
    in travel, FIN 512

Travel, FIN 500
    ASU-affiliated entity responsibility for, FIN 130
    authorizing official, FIN 516
    fiscal year-end closing, FIN 105
    foreign, FIN 506
    in-state, FIN 504
    insurance , FIN 513
        emergency assistance, EHS 705–05
        foreign assistance services, EHS 705–06
        Mexican, EHS 705–06
    nonemployee, EHS 705–07
    meals and lodging, FIN 509
    non-athletic team/group, FIN 507
    out-of-state, FIN 505
    overview, FIN 502
    receipts and itemization, FIN 511
    registration fees, FIN 514
    for research and sponsored projects, RSP 504
        cash advance for, RSP 503–02
        to potential sponsors, RSP 605–02
    transportation, FIN 512
    university-sponsored credit card, FIN 515

Treasury Services, FIN 101

Tuition
    employee reduced in-state, SPP 505
    financial aid for. See Financial aid; Student employment
    refunds, SSM 201–12
    resident
        eligibility, SSM 103
        reclassification, SSM 205–01
    veterans payments, SSM 206–01, SSM 206–02, SSM 206–03

Tunnels. See Utility tunnels

U     Back to Top

Unemployment insurance, ACD 601–07

Undergraduate students. See also Student(s)
    academic renewal, SSM 202–06
    comprehensive examination for course equivalence, SSM 202–05
    deletion of “D” or “E” grades, SSM 203–06
    duplication of credit, SSM 203–05
    enrollment status, SSM 301–02
    incomplete grades, SSM 203–09
    maximum credit-hour limits, SSM 301–04
    readmission, SSM 202–01
    reinstatement, SSM 202–01, SSM 202–03
    transfer credit evaluation, SSM 202–04, SSM 401–01
        appeals, SSM 401–02

Undergraduate academic minors, approval process and regulations for, ACD 305–12

Unionization, SPP 314

University Audit and Advisory Services. See also Audits
    ad hoc, special purpose audits, FIN 703
    charter, FIN 701
    misuse of university assets, ACD 123
    scheduled internal audits, FIN 702

University assets
    misuse, ACD 123
    personal use of, FIN 117

University Cashiering Services, deposits, FIN 305

University employee recognition program, ACD 124

University Mail Services, PUR 704

University name, use of
    personal, ACD 204–03
    trademark licensing, PUR 701

University Ombudsperson Program, ACD 509–01

University property loss, EHS 705–01

University Senate, ACD 112–01

University staff
    at-will employment, SPP 301
    awards, tax requirements, FIN 420–04
    benefits
        employee reduced in-state tuition, SPP 505
        flexible spending accounts, SPP 510
        insurance coverage, SPP 504–01
        retirement plans, ACD 508–07, SPP 501–01
        tax-sheltered plans, SPP 503
    compensation
        adjustments, SPP 403–08
        establishing, SPP 403–02
        pay differentials, SPP 403–09
        workers’, SPP 504–02
    conduct and work rules, SPP 801
    discipline, SPP 808
    employment outside university, SPP 312
    establishing and revising positions, SPP 402–02
    grievance policies and procedures, SPP 808
    job references, SPP 1104
    leaves and absences
        administrative leave of absence, SPP 704–06
        bereavement, SPP 704–05
        compassionate transfer of leave, SPP 702–04
        emergency, SPP 704–02
        extended, SPP 705–01
        family leave, SPP 705–02
        holiday, SPP 703–01
        jury duty, SPP 704–03
        material witness service leave, SPP 704–03
        military, SPP 706
        parental leave, SPP 708
        sick leave, SPP 701–01
        victim’s leave, SPP 707
        voting, SPP 704–01
    performance management, SPP 808
    personnel records, SPP 1101
    reduction in force, SPP 216
    release time for professional development, SPP 601
    resignation, SPP 1010
    severance
        involuntary, SPP 1010
        processing, SPP 1007
    smoking. See Tobacco-free campus
    University Ombudsperson Committee, ACD 509–01

University standing committees and boards, ACD 114

University Vehicle Policy, FAC 204
    vehicle purchasing, PUR 401–07

United States Savings Bonds, ACD 604

Unrelated business income tax, FIN 122

U-Pass, PTS 501, PTS 601

Use of university name, ACD 204–03
    trademark licensing, PUR 701

Used equipment procurement, PUR 401–05

Utility failure, FAC 105–02, PDP 104–02

Utility tunnels
    access and control, EHS 121
    construction standards, CPM 309–01

V   Back to Top

Vacation leave, ACD 704–01, RSP 502–02, SPP 702–01

Value in procurement, PUR 201–03

Values-based standard for businesses, PUR 211

Vandalism, FAC 104

Vehicles. See also Parking
    on malls or sidewalks, PDP 207–02
    permit sales, PTS 101
    registration, PTS 101
    university
        insurance services, EHS 705–02
        purchasing, PUR 401–07
        vehicle policy, FAC 204

Vending machine refunds, SSM 801–06

Vendor(s). See also Bids; Consultants/independent contractors
    advertising for bids, PUR 501–02
    bid security, PUR 501–03
    contract forms, PUR 504–02
    contract time span, PUR 504–01
    debarred, PUR 201–03
    entry to database, PUR 502–07
    information to, PUR 501–01
    labor laws and, PUR 211
    loaned or demonstration equipment, PUR 502–06
    number, FIN 121
    performance and payment bonds, PUR 501–03
    scheduling outdoor campus activities, SSM 802–01
    selection of, PUR 502
        accepting or rejecting bids, PUR 502–02
        authority for, PUR 502–01
        award of contract, PUR 502–03
    values-based standard for, PUR 211

Vendor file, PUR 501–01

Verification, reference check and background, ACD 126

Veterans
    Chapter 31 payments, SSM 206–03
    deferred payments by, SSM 206–02
    eligibility for educational benefits, SSM 206–01
    transfer of credits, SSM 401–01

Victim’s leave, SPP 707

Violence
    on campus, SSM 104–02
    instructor-initiated withdrawal of student, SSM 201–10
    sexual and relationship, protocol response, SSM 104–04
    in workplace, SPP 814

Volunteers
    employment, SPP 212
    insurance coverage, EHS 705–08

Voting leave, SPP 704–01

Vulnerability assessment, PDP 201–03

W     Back to Top

Wages. See Compensation

Walk-only zones. See Tempe Campus Transportation Code

Warehouse storage of surplus property, PCS 1002–07

Water conservation, FAC 110

Weapons on campus, PDP 201–05
    sensitive property management, PCS 216
    vendor standards, PUR 211

Weather, severe PDP 103–03

Whistle-blowing, ACD 204–07, SPP 316

Window covering purchases, PUR 401–08

Withdrawal
    from classes
        deadlines, SSM 201–08, SSM 201–14
        general policy, SSM 201–08
        involuntary, SSM 104–05, SSM 201–02, SSM 201–10
        medical/compassionate reasons, SSM 201–09
        from university, SSM 201–14
        military activation of student, SSM 201–18
    from university
        involuntary, SSM 104–05

Work rules, SPP 801

Work schedules, SPP 306

Worker’s compensation, ACD 601–06, SPP 504–02
    student employment, SSM 305–07

Workloads
    faculty, ACD 301
    staff, SPP 306

Workplace
    drug-free, ACD 119, RSP 213–02, SPP 315
    violence, SPP 814

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