Financial Services Manual (FIN)

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Effective: 7/3/1995

Revised: 3/1/2005

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FIN 516: Authorizing Travel Official

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Purpose

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To define which individuals may be designated as authorizing travel officials for out-of-state travel and to provide a procedure for establishing and changing authorizing travel officials

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Source

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University policy

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Policy

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The ASU president, in accordance with state statutes, is authorized to approve out-of-state travel for university employees. The ASU president has, in turn, delegated this authority to each provost/vice provost/vice president, who may further delegate the authority to the deans, directors, or business managers reporting to such positions. The deans may also delegate out-of-state travel authority to department chairs, directors, or higher level positions, or business managers reporting to such positions.

An authorizing travel official (ATO) may only approve out-of-state travel for people under his or her responsibility or, if the ATO is a business manager, under the responsibility of the person to whom he or she reports. A person appointed as an ATO must be a department chair, director, or higher level authority, or a business manager reporting to such position. A dean or nonacademic director’s out-of-state travel must be approved by the provost/vice provost/vice president.

Note: Names of ATOs are available on the Financial Services Travel Page or from Travel Reimbursements.

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ProcedureD

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Responsibility
Action
At the beginning of each academic year:
Travel Reimbursements
  1. Send a list of current authorizing travel officials (ATOs) to each provost/vice provost/vice president and college.
Each area that has a designated authorizing travel official
  1. Review the list and identify deletions. Have the provost/vice provost/vice president or dean sign and return to Travel Reimbursements.
    Note: A signed form must be submitted to Travel Reimbursements even though no changes are requested.
For newly appointed ATOs:
  1. Complete an Authorizing Travel Official (ATO) Change Form and return to Travel Reimbursements.
For changes during the year:
Area making the change
  1. Complete an Authorizing Travel Official (ATO) Change Form identifying additions or deletions. Submit the form to Travel Reimbursements.
    Note: Newly Appointed ATOs are required to sign the Authorizing Travel Official Change Form.

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