Financial Services Manual (FIN)

FIN 505–02 Table

Within 30 calendar days of completing the trip, the traveler:

1. completes the claim (right) side of the Travel Authorization/Claim form and attaches required original receipts (itemized when available) per the guidelines provided in FIN 511, “Receipts and Itemization”
2. submits a copy of the Travel Authorization/Claim form with original signatures, along with required original receipts and documentation, to Travel Reimbursements

   and

3. files a copy for departmental records.

Travel Reimbursements processes the Travel Authorization/Claim form and provides reimbursement to the traveler.

If the actual cost of the trip exceeds the estimated expense total by the greater of $100 or 10 percent, the authorizing travel official authorizing travel official signs on the claim (right) side of the Travel Authorization/Claim form documenting approval of the expense overage.

If travel expenses are less than the travel advance received, the traveler attaches a check payable to ASU to the Travel Authorization/Claim form.

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