FIN 502: Travel Overview
To allow university employees to travel on official university business. Also, on an as-needed basis, to allow students to travel when specifically approved by the college or department
Internal Revenue Service
Arizona Revised Statutes §§ 38–621 to –627
State of Arizona Travel Regulations
Employee travel for in-state, out-of-state, and foreign travel regardless of funding sources and, on an as-needed basis, student travel when specifically approved by the college or department
The ASU Travel Policy and permitted reimbursements are based on Arizona Board of Regents’ Policy, which indicates that the universities are to follow applicable state statutes and regulations.
The State of Arizona Travel Regulations contain the permitted reimbursement amounts relating to mileage, lodging, and meal/incidental expenses, and have been incorporated into the ASU Travel Policy. The Joint Legislative Budget Committee approves the reimbursement amounts contained in the State of Arizona Travel Regulations. Internal Revenue Service regulations provide that employee travel expenses that are reimbursed by ASU according to qualified policies and procedures do not result in taxable income to the employee.
All authorized travelers representing ASU may be reimbursed for their own travel expenses as permitted by law and ASU policy. Each department is responsible for providing direction and information about approved travel to its personnel.
|Note:||Questions about this policy or the travel forms may be directed to Travel Reimbursements (480/965–3111 for the Tempe campus or 602/543–6717 for the West campus). Also, refer to the Financial Services Travel Page on the Web.|
The university shall authorize employee travel in accordance with the following principles.
Out-of-state travel and foreign travel require the written approval of an authorizing travel official. In-state travel requires verbal and/or written approval of the employee’s supervisor. For all types of travel, the traveler must obtain approval before departing on the trip.
The Travel Authorization/Claim form and the In-State Travel Authorization/Claim form are available from the Financial Services Forms Page.
The following team/group travel-related forms may be obtained from Travel Reimbursements:
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