Financial Services Manual (FIN)

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FIN 425–02 Table

Visa Type, Description, and Allowable Payments

Visa type: B1. Description: visitor for business. B1 status is not a work authorization status, although there is a limited exception for foreign visitors to colleges and universities. Under this statutory exception, B1 and B2 visa holders may be paid honoraria and/or reimbursed for travel expenses if (a) the visitor is engaged in usual academic activities, (b) the activity lasts nine days or less, and (c) the visitor has not been paid or reimbursed by more than five other U.S. institutions or organizations during the past six months. This is known as the 9/5/6 rule. Departments wishing to make payments based on this exception must complete the form “Compliance Statement for Payments to Visitors in Business or Tourist Status.” Honoraria to B1 status visitors is limited to the nine days of activity. Reimbursement to B1 status visitors may be made for travel expenses over the duration of the legal stay.

Visa type: B2. Description: visitor for tourism. Type of payments allowed: no honoraria unless 9/5/6 exception applies. Reimbursement for travel expenses cannot exceed the nine days of approved activity.

Visa type: H-1B. Description: temporary workers in a specialty occupation. Type of payments allowed: restricted employment status where the nonresident is authorized to work only for the sponsor or petitioner institution. This means ASU can only pay H-1B visitors that it sponsors. ASU can pay the sponsor institution of an H-1B visitor for services provided.

Visa type: TN1. Description: treaty NAFTA (Canada). Type of payments allowed: same as H-1B.

Visa type: TN2. Description: treaty NAFTA (Mexico). Type of payments allowed: same as H-1B.

Visa type: TD. Description: treaty dependent. Type of payments allowed: payments of any kind are disallowed.

Visa type: WB. Description: visa waiver—business. Type of payments allowed: same as B1.

Visa type: WT. Description: visa waiver—tourist. Type of payments allowed: same as B2.

Visa type: J1. Description: nonstudent professor and researchers. Type of payments allowed: ASU-sponsored J-1 nonstudents may be employed on campus. Off-campus employment is very restrictive and approval must be obtained through the International Programs Office. Scholarship, fellowship, and noncompensatory stipends are allowed. Payments to nonstudent J-1s not sponsored by ASU must have permission of sponsoring organization.

Visa type: J1 and F1. Description: students. Type of payments allowed: ASU-sponsored students may be employed on campus. Off-campus work requires authorization. Must check with International Students Office (or Office of International Programs for exchange students) to determine eligibility. Scholarships, fellowships, and noncompensatory stipends are allowed.

Visa type: J2 and F2. Description: dependents of J1 and F1. Type of payments allowed: J2 can obtain employment authorization directly from BCIS, and in such cases will be issued a work authorization card. Otherwise J2 and F2 are the same as B2.

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