Financial Services Manual (FIN)

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FIN 421–02 Table

Interviewee Expenses

Air travel—transportation by a scheduled flight is paid at the lowest airfare available on the date of the flight, excluding excursion or economy fares. If a candidate takes a side trip for another interview, ASU will divide the transportation cost with the other organization proportionally. If the side trip is personal, the candidate should assume a proportionate share of the airfare.

Mileage—mileage incurred on the interviewee’s personal vehicle to travel from home to the airport and back home is paid at the current mileage rate allowed by the Arizona State Department of Administration (see the Financial Services Travel Page for the current rate). Mileage reimbursement is in lieu of reimbursement for original gas receipts. An interviewee may also claim reimbursement for mileage if a personal vehicle is used for transportation to Tempe; however, the reimbursement can be no higher than airfare to Phoenix or mileage by the most direct route, based on least cost to the university.

Lodging and food—room charges at single occupant rates are paid. Original receipts (itemized when available) for hotel charges must be attached to the Interviewee Expense Summary form. Original receipts are required. Itemized receipts are preferred and may be required in certain circumstances before reimbursement is made. Meals are reimbursed at actual cost. Original receipts (itemized when available) are required for meals in excess of $54.00 per day. Interviewees should not claim reimbursement for meals provided at no cost. Total meal and lodging expenses in excess of allowed rates for Maricopa County (see the Financial Services Travel Page for the current rates) will require a written justification by the department authorizing reimbursement.

In-town transportation—transportation costs such as charges for airport limousines and taxicabs are paid if hotel courtesy shuttle is not available. If costs exceed $25, original receipts must be attached.

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