FIN 204–02: Additions/Changes/Deletions in Advantage User IDs
To discuss the procedures for:
Financial Services has responsibility for establishing the procedures for requesting, changing, and deleting Advantage User IDs.
To establish a new Advantage User ID or to update demographic or security information associated with an existing Advantage User ID, the employee in the requesting department must complete the online Request for Advantage Financial System Access form. . The online form will be routed to the indicated supervisor, UTO Computer Accounts, and then the Advantage Helpline.
A CICS/RACF ID is also required to gain access to the Advantage Financial System. UTO Computer Accounts establishes the CICS/RACF ID. Requests for CICS/RACF IDs are automatically initiated when employees submit their online request for an Advantage User ID; therefore, a separate request for a CICS/RACF ID is not necessary.
Current ASU UTO-supported Cisco AnyConnect VPN (Virtual Private Network) client software is required for access to the ASU administrative systems. For more information on CICS/RACF and Cisco VPN client software, contact the UTO Helpdesk at 480/965-6500.
In the event that an employee leaves the department or changes roles that affect the level of access the employee needs for Advantage (including removing employees as Org Manager and/or Authorized Signers from Advantage accounts), the department should notify the Advantage Helpline of these changes by sending an e-mail to AdvantageHelp@asu.edu. For additional information, see FIN 204–01, “Additions/Changes/Deletions in Org Managers/Authorized Signers.”
No specific action is required to delete an existing Advantage User ID of a terminated employee. Departments may opt to notify the Advantage Helpline of terminated employees whose Advantage User IDs need to be deleted by sending an e-mail to AdvantageHelp@asu.edu. The CICS/RACF ID that was created by UTO Computer Accounts during the initial set-up process is automatically deleted when a department processes the employee’s termination through PeopleSoft.
The following steps should be completed to request a new Advantage user ID or to update demographic or security information associated with an existing Advantage user ID:
|Advantage Approval Matrix|
|Profile Desired||Required Approval Signature/Level of Online Approval|
|DAT1 profile||Employee’s supervisor|
|SCN1 profile||Employee’s supervisor|
|MGR1 profile||Department business manager or higher level of authority|
For assistance with determining the type of Advantage User ID or for additional help completing the online Request for Advantage Financial System Access form, contact the Advantage Helpline by phone (480/965–2334) or e-mail AdvantageHelp@asu.edu.
For related information, see FIN 204–01, “Additions/Changes/Deletions in Org Managers/Authorized Signers.”
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