FIN 202: Establishment of Agency/Orgs
To allow the establishment of new agency/orgs
All university agency/orgs except sponsored project agency/orgs (sponsored project agency/orgs contain an all-alpha area designation); see FIN 211, “Sponsored Project Agency/Orgs,” for a description of a sponsored agency/org.
|Note:||To establish a sponsored project agency/org, see the Research and Sponsored Projects Policies and Procedures Manual—RSP 501, “Establishment of a Sponsored Projects Account.”|
The university’s accounting system consists of numerous individual agency/orgs, i.e., responsibility centers, designed to record and report transactions related to specified activities. The reporting needs of a particular department may change as the activities of the department change. When the reporting needs of a particular department are not readily met using the currently assigned agency/org(s) and revenue and expense codes, establishing a new agency/org may be necessary. Open communication between the department and the appropriate accountant in Financial Services can determine what additions, changes, or enhancements in the reporting structure are appropriate.
The senior associate vice president for Finance and deputy treasurer has responsibility for establishing agency/orgs and the procedures for requesting new agency/orgs other than sponsored project agency/orgs.
The org manager for the new agency/org should have the New Account Application Form completed, approved by all requisite persons, and delivered to Financial Services (mail code: 5812 or fax: 480/965–2683). Line by line instructions for completing the form are available on the Financial Services Forms Page. The information requested is used for:
Establishing/Changing Org Manager/Authorized Signers on Agency Org(s), Advantage Form A, must be completed and submitted along with the New Account Application Form (see FIN 204–01, “Additions/Changes/Deletions in Org Managers/Authorized Signers”). D
|Department chair/director and dean (if applicable)||
|If a new agency/org is not to be established:|
|If a new agency/org is established:|
For more university accounting systems information, see:
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