Financial Services Manual (FIN)

Effective: 9/25/1985

Revised: 5/26/2007

FIN 111: Charges to State Operating Agency/Orgs

Purpose

To describe allowable charges to state operating agency/orgs

Source

University policy

Policy

State operating agency/orgs for ASU at the Tempe, West, and Polytechnic campuses are for current university operations. Principal allowable charges to these agency/orgs are:

1. personal services
2. operating expenses (e.g., supplies, maintenance, rents)
3. travel
4. equipment purchases, including both movable and fixed equipment

   and

5. small remodeling projects, not to exceed $50,000.

Acquisitions that may not be charged to state operating agency/orgs are:

1. land, building, and improvement costs, which are to be funded from state capital outlay or local funds
2. awards, both student and faculty/staff awards, where payment is being made for recognition and not for services rendered; use of state agency/orgs for the payment of scholarships is expressly prohibited

   Note:

   Payment for nonmonetary awards without intrinsic value, e.g., certificates of appreciation, is acceptable. Payments for services rendered are paid through payroll.

3. meals, except those for ASU staff, guest lecturers, and other independent contractors while in travel status
4. holiday celebration expenditures
5. works of art

   and

6. other charges, upon a judgment by the senior associate vice president for Finance and deputy treasurer that such charges are not appropriate to state funding, with the concurrence of the responsible provost/vice provost/vice president.

Cross-Reference

For information that may affect holiday celebration expenditures, see FIN 401–02, “Provost/Vice Provost/Vice President Approvals.”

  skip navigation bar

---

FIN manual | ASU policies and procedures manuals | Index of Policies by Title | FIN manual contact | Financial Services Web site

Back to Top