Financial Services Manual (FIN)

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Effective: 9/25/1985

Revised: 7/1/2019

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FIN 111: Charges to General Operating Funds

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Purpose

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To describe allowable charges to general operating funds

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Source

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University policy

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Policy

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General operating funds are for current university operations. Principal allowable charges to these funds are:

  1. personal services
  2. employee-related expenses
  3. operating expenses (e.g., supplies, maintenance, rents)
  4. travel
  5. equipment purchases, including both movable and fixed equipment

    and

  6. small remodeling projects, not to exceed $50,000.

Acquisitions that may not be charged to general operating funds are:

  1. land, building, and improvement costs, which are to be funded from general operating capital outlay or local funds
  2. awards, both student and faculty/staff awards, where payment is being made for recognition and not for services rendered; use of general operating funds for the payment of scholarships is expressly prohibited
    Note: Payment for nonmonetary awards without intrinsic value, e.g., certificates of appreciation, is acceptable. Payments for services rendered are paid through payroll.
  3. meals, except those for ASU staff, guest lecturers, and other independent contractors while in travel status
  4. holiday celebration expenditures
  5. works of art
  6. interviewee expenses
  7. employee moving expenses
  8. flowers
  9. graduation caps and gowns

    and

  10. other charges, upon a judgment by the Vice President for Finance and Deputy Treasurer that such charges are not appropriate to general operating, with the concurrence of the responsible provost/vice provost/vice president.

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Cross-References

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For information that may affect holiday celebration expenditures, see FIN 401–02, “Provost/Vice Provost/Vice President Approvals.”

For further information about interviewee expenses see FIN 421–02, “Interviewees.”

For further information about prohibited transactions see FIN 401–03, “Prohibited Transactions.”

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