Financial Services Manual (FIN)

Effective: 9/20/1984

Revised: 3/1/2005

FIN 101: Financial Services Mission and Organization

In support of the missions of Administration and Finance and Arizona State University, Financial Services serves the university community in a professional, accessible, customer focused, efficient, and innovative manner by timely processing financial transactions and providing accounting, financial management reporting, and treasury management services. The mission of Financial Services is to provide to the university community a high level of service along with the necessary financial protection through the exercise of cost effective internal controls.

Financial Services consists of the following six areas: Office Management, Accounting Services, Student Business Services, Treasury Services, Payables and Reimbursements, and Tax Management.

A complete office directory of Financial Services is now available on the Financial Services Web site. This guide identifies staff in each area and provides phone numbers. The accountant responsible for various financial areas may also be identified by scanning the Advantage AGC2 table. Furthermore, the responsible accountant is indicated on monthly computer printouts.

The following gives an abbreviated description of each area in Financial Services:

Office Management

Office Management is responsible for overall direction and strategic planning for Financial Services, along with the provision of Financial Services secretarial support.

Accounting Services

Accounting Services oversees general accounting (state, local, and agency funds) and auxiliary enterprise accounting. This area also handles external financial reporting, auditor coordination, the Financial Services budget, and policy and procedure development.

Student Business Services

Student Business Services assists students, faculty/staff, and university departments by processing financial transactions in the areas of Cashiering, Collections/Receivables, tuition payments, and financial aid disbursements.

Treasury Services

Treasury Services performs various treasury-related responsibilities, including the investment of university funds, reconciliation of the university’s bank accounts, and endowment accounting. This area also provides accounting services for financial aid accounting.

Payables and Reimbursements

Payables and Reimbursements process vendor payments and reimbursements to ASU employees for travel and other expenses.

Tax Management

Tax Management coordinates the university’s tax compliance and reporting efforts and the recording of payroll and related expenses into the accounting system.

Plant Fund and Debt Service Accounting

Provides accounting services for the unexpended plant funds (plant projects), debt service, and net investment in plant accounts.

Advantage Helpline and Training

The Advantage Helpline and training provides support for the Advantage financial system. The types of support include telephone and e-mail help for questions about the programs, inputting and completing orders, and requesting access and training.

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