Facilities Management Manual (FAC)

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Effective: 5/14/1996

Revised: 7/1/2018

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FAC 114: Banners and Roof Painting

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To define the guidelines governing the display of banners and the maintenance of campus facility roofs

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Facilities Management

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All departments or individuals requesting banner display or use of campus facility roofs for the display of signage, art, or logos

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Banners are displayed on campus to convey festive decoration and informational messages in support of the university’s cultural, arts, social, and educational programs.

Banners are permitted on campus subject to the following restrictions:

  1. location and installation shall be aesthetically pleasing in its context
  2. attachment to exterior or interior of buildings may be made only at previously approved locations
  3. installation shall be made in a previously approved fashion so that it will not damage the building or building components
  4. attachment shall not compromise building safety and/or security requirements
  5. attachment shall not be made to light posts, sign posts, trees, other plant materials, or to structures or art pieces not associated with buildings
  6. banners with a commercial message are prohibited
  7. banners shall not contain language, symbols, or graphics that are obscene or discriminatory in nature
  8. quality and design of the banner must be first-rate and shall present an image consistent with the university’s prominence in the community
  9. size of banner shall be appropriate for the intended location
  10. time of display shall not exceed 30 days in any calendar year without additional review and approval


  11. any damage done to the building or building components shall be paid for by the banner sponsor.

Museums on Campus

Museums on campus are defined as those units that routinely present professional visual arts and science exhibitions that remain on view for 10 days or more. These include the ASU Art Museum, the Harry Wood Gallery, the Institute for Studies in the Arts, the Geology Department Museum, the Anthropology Museum, the Memorial Union Gallery, and other museums that present exhibitions in a similar manner.

In the spirit of informing the university community about exhibitions and bridging the university and the community, these museums may display permanent or temporary banners on the exteriors of the buildings in which exhibitions are presented.

  1. Permanent banners identify the building as a site for exhibitions rather than those related to a specific exhibition. If these banners are to remain in place for more than six months, they must be reviewed by the Office of the University Architect.
  2. Temporary banners identify a specific exhibition. They may remain in place for the duration of the exhibition, with a two-week maximum lead-time preceding the opening of the exhibition. These banners must be reviewed by OUA (Office of the University Architect), assuming that these museums are in the business of presenting exhibitions in a professional way and are therefore knowledgeable about appropriate graphic design for such use.
  3. Temporary banners do not need to include the university logo in the design, because having found the museum, one is already on campus and does not need to be told this information through the logo. Permanent banners will include the logo in the design.

Reviews and Approvals

All banner locations, designs, methods of building attachment, and graphics shall first be reviewed and approved by the dean or vice president with oversight of the banner sponsor. Approved banner design, size, and graphics along with proposed location and method of attachment shall be submitted as a work order request for OUA approval. Requests must be submitted at least two weeks before erection requested date. Additional information may be requested to ensure that the banner meets policy guidelines and requirements. If the banner is intended for long-term use (longer than 30 days in any calendar year) and is deemed to be in a visually significant location, requests must be additionally reviewed by the OUA. The OUA may suggest additional requirements for long-term banners. In these cases, final permission is granted by the president of the university.


Specifications for banners are as follows:

Material shall have sufficient density to allow for printing as intended. Wind cuts are required to reduce wind resistance and the tendency of the banner to billow or sail. Material shall be colorfast and not run or rub off on adjacent surfaces.
Paint or Ink
Paint or ink shall be permanent and shall not run or rub off on adjacent surfaces.
Lettering and Graphics
Lettering and graphics must clearly reflect the intended message or purpose and shall be of sufficient size to be readable by the intended audience.

Roof Painting

A roof is designed to protect a building from the elements. Roofing membranes are intended to provide a watertight covering to contain and protect from rainwater and moisture the building’s roof insulation, the structural roof deck, and building contents. Roofing membranes are somewhat fragile and may be damaged from improper use and/or excessive foot traffic.

The responsibility for maintenance of all academic and support building roofs has been given to Facilities Management. Since roofs may be easily damaged, it is inappropriate that they be used as billboards or art surfaces for the painting or displaying of signs, logos, pictures, or murals. The deterioration of roofing membrane is greatly accelerated by the application of certain types of paint and dark colors that absorb heat from the sun. Consequently, the use of campus roofs for signage, logos, or art is prohibited.

An exception to this policy may be granted if the use is for a university-wide purpose. In this instance, approval would be granted by the president following appropriate reviews and recommendations of both the Facilities Management and the Office of the University Architect.

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