Facilities Management Manual (FAC)

Effective: 9/1/1995

Revised: 3/1/2005

FAC 112: Gifts and Donations to The Arboretum at Arizona State University

Purpose

To define a procedure for accepting donations of plant material and monetary contributions to The Arboretum at Arizona State University

Source

Facilities Management

Applicability

ASU Foundation, Facilities Management, Grounds Department/Arboretum, and prospective donors

Policy

Facilities Management, in conjunction, with the ASU Foundation, is committed to a gracious and expedient process for the acceptance of all donor gifts to The Arboretum at Arizona State University. It is the department’s responsibility to respond promptly with appropriate guidelines and procedures in a manner that is courteous, convenient, and encouraging to all prospective donors. Likewise, it is Facilities Management’s responsibility to give grateful acknowledgment with appropriate and appreciative credit due all such donors. Funds are deposited with the ASU Foundation, a separate nonprofit organization that exists to support ASU.

ProcedureD

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Responsibility	Action
Prospective donor	Contact the assistant director, Grounds Services, at 480/965–6397.
Facilities Management	Mail the appropriate donation form to the requester, if necessary.
Prospective donor	Complete the donation form and return it with the donation.
Facilities Management	Send a copy of the gift or donation form to the ASU Foundation. Purchase the tree and/or plaque. Plant the donated tree and/or manufacture and install the plaque. Hold a tree planting ceremony with the donor or mail a certificate to the donor for display, and notify of the tree and/or plaque location.
ASU Foundation	Mail a letter of appreciation and a tax credit receipt to the donor.

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Cross-References

For more information on gifts to the university, see:

1. the Financial Services (Comptroller’s Office) Policies and Procedures Manual—FIN 303, “Gift Deposits (Including Gift-in-Kind Donations) and Special Event Receipts with a Gift Component”
2. the Property Control System Policies and Procedures Manual—
   
   1. PCS 206, “Acquisition of Gifts and Donations to the University”

      and

   2. PCS 405, “Receiving Gifts and Donations”

3. and

3. the Purchasing Department Policies and Procedures Manual— PUR 104, “Gifts and Gratuities.”

 

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