Environmental Health & Safety Manual (EHS)

Effective: 3/1/2007

Revised:

EHS 405: Laboratory Check-in/Check-out

Purpose

To ensure that proper procedures are followed during a laboratory move-in or startup

To ensure proper management of hazardous materials and of equipment using hazardous materials when laboratories are moved or vacated

Sources

40 Code of Federal Regulations §§ 260–262

Arizona Administrative Code R18–8–260 et seq.

Arizona State University Hazardous Waste Accumulation Facility Emergency Contingency Plan

Arizona State University Chemical Hygiene Plan

Arizona State University Hazardous Waste Management Compliance Guidelines

Arizona State University Universal Waste Compliance Guidelines for Electronic Lamps

Arizona State University Biological Hazardous Waste Management Compliance Guidelines

Applicability

All academic and research laboratories that use hazardous materials and/or equipment that may contain or use hazardous materials

Background

Comprehensive hazardous materials programs are in place at ASU to provide guidelines for the use and storage of hazardous materials and the management of hazardous waste. Additional programs address the management of radioactive and biological materials and their waste. This policy is designed to ensure that hazardous materials and hazardous waste are handled appropriately to protect human health and the environment as well as to comply with applicable federal, state, and local laws, rules, and regulations during a laboratory relocation and closeout.

Policy

The Principal Investigator or authorized department project manager is responsible for adherence to this policy. Failure to comply with this policy could result in delays and additional expense.

EH&S must be notified when a laboratory is to move, relocate, or vacate for any reason. Prior to the move, EH&S will conduct a Lab Move Assessment or Lab Check-out Inspection and will offer guidance and assistance to ensure that all hazardous material regulations are addressed and satisfied.

EH&S must also be notified when a laboratory is to be newly occupied. EH&S will conduct a Lab Check-in Assessment and provide guidance and assistance to ensure that all hazardous materials regulations and EH&S policies are met and to ensure that the laboratory is free of residual or unwanted hazardous materials and waste.

Procedure

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Responsibilities of Department or Principal Investigator

Lab Check-in

The Principal Investigator or authorized department project manager shall:

1. inspect the laboratory to insure that unwanted chemicals and materials have been removed

   and

2. contact EH&S at 480/965–1823 to request a Lab Check-in Assessment.

Lab Check-out, Move, or Relocation

The Principal Investigator or authorized department project manager shall:

1. Notify EH&S as soon as the move date is known to ensure proper scheduling
2. contact EH&S at 480/965–1823 to request:
   1. Lab Check-out Inspection or Lab Move Assessment

      and

   2. removal of all hazardous waste and unwanted chemicals, biological, and radioactive materials
3. contact Lab Stores to arrange compressed gas cylinder pickup.

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Responsibilities of Environmental Health & Safety

Lab Check-in

EH&S shall:

1. conduct a Lab Check-in assessment
2. assist the project director or Principal Investigator in the identification of all hazardous materials and hazardous waste
3. remove any unwanted chemicals or chemical waste

   and

4. assist as needed with the completion of the following:
   1. Responsible Party Form

      and

   2. Chemical Inventory Form.

Lab Check-out, Move, or Relocation

EH&S shall:

1. conduct a Lab Check-out Inspection or Lab Move Assessment
2. assist the project director or Principal Investigator in the identification of all hazardous materials and hazardous waste
3. identify chemicals that are to be moved by either ASU movers or outside vendors, or is approved for self-move, and provide guidance to ensure safe movement
4. pack and move remaining hazardous materials

   and

5. provide assistance in the identification of hazardous waste and remove all chemical, biological, and radioactive waste.

Cross-References

For more information, see:

1. EHS 112, “Biosafety and the Possession, Use, and Transfer of Select Agents and Toxins”
2. EHS 113, “Radiation Safety in Research and Teaching”
3. EHS 205, “Storage of Hazardous Chemicals”

   and

4. EHS 205, “Hazardous Waste Management.”

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