Environmental Health & Safety Manual (EHS)

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Effective: 5/23/2007

Revised: 3/1/2017 

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EHS 116: Minors in Laboratories

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Purpose

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To protect minors from potential hazards in laboratories or areas where hazardous materials or processes are employed and to ensure compliance with applicable federal, state, and local regulations

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Sources

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29 Code of Federal Regulations §§ 1910.1450

Arizona Revised Statutes, Title 23, Article 3

Arizona Revised Statues, I-215(21)

Arizona State University Biosafety Manual
Arizona State University Chemical Hygiene Plan

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Applicability

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This policy applies to all faculty, staff, visitors, and all minors (persons under the age of 18) who may enter:

  1. an ASU laboratory

    or

  2. an area where hazardous materials or processes are employed.

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Policy

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Minors under 16 years of age are not allowed to work in areas where hazardous materials are used or stored. No minor may enter an ASU laboratory, or area where hazardous materials or processes are employed, except minors who:

  1. are enrolled in ASU classes that require laboratory exercises, activities, assignments, and/or tasks, and so forth, in a laboratory or area where hazardous materials or processes are employed;
  2. are participating in a tour approved by the unit head;
  3. are working in a laboratory or area where hazardous materials or processes are employed, as an employee or student enrolled in a class or sponsored program associated with the university, but only with the formal approval of the unit head and the Environmental Health & Safety (EH&S) director or designee;
  4. are in areas that are in compliance with Arizona Revised Statutes Title 23, Article 3 related to restricted activities for minors (background verification including fingerprinting);

    and

  5. have completed training approved by EH&S.

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Exceptions

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Any exceptions to this policy must be approved in writing by the EH&S director or designee.

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Procedures

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Each ASU employee, including faculty, staff, researchers, and part-time employees, has a responsibility to help provide for the safety of minor workers, students enrolled in a class or sponsored program associated with the university, and visitors to that unit/department laboratory, or area where hazardous materials or processes are employed, and must adhere to the requirements of this policy as applicable.

The requesting department must complete the Minors in the Lab Request Form and submit to EH&S, and meet all approval requirements before allowing a minor to gain access to the laboratories.


Approval of Minors Participating in Tours

For all tours of an ASU laboratory, or area where hazardous materials or processes are employed, each academic/departmental unit head, or designee, is responsible for:

  1. reviewing, then approving, or denying, in advance, requests for tours of an ASU laboratory or area where hazardous materials or processes are employed

    and

  2. ensuring that tours are conducted in a manner that prevents exposure to potentially hazardous materials and operations.

Upon request, EH&S will provide guidance for ensuring safety and compliance during tours of the laboratory or area where hazardous materials or processes are employed.


Approval of Minors Working in Laboratories

Procedures for approval of minors, as employees or students enrolled in a class or sponsored program associated with the university, working in laboratories, or areas where hazardous materials or processes are employed, which must be completed before the minor is allowed to work, are as follows:D

Responsibility
Action
ASU Employee (of an Academic Unit)
  1. Submits, to the head of his or her academic unit, a request that provides the following information:
    1. the name, gender, and age of the minor student
    2. the intended status (employee or students enrolled in a class or sponsored program associated with the university) with respect to the proposed experience
    3. description of the educational intent

      and

    4. the tasks to be performed.
Academic Unit Head, or Designee
  1. Reviews, then approves or denies the request, for each minor, in writing.
  2. If approved, forwards a copy of the request to EH&S with a statement that the proposed activity represents an approved program.
Environmental Health & Safety and Risk Management
  1. Reviews, then approves or denies the request, for each minor, in writing.
  2. If approved:
    1. ensures that appropriate inspections are performed of the laboratory or area where hazardous materials or processes are employed

      and

    2. alerts the requesting employee to any measures that must be taken to assure the safety of minors in the laboratory or area where hazardous materials or processes are employed.
    If denied, notifies the requestor of the reason(s) for the denial.
Academic Unit Head, or Designee
  1. Confirms receipt of the responses from EH&S for each request.
  2. Ensures compliance with all training and safety measures identified by EH&S associated with the approval.
  3. Requests and obtains the parent or guardian consent form(s), from the parent or guardian of each minor student.
    Note: The forms must be signed by the parent or guardian and received by the academic unit before the minor is permitted into the laboratory or area where hazardous materials or processes are employed.


    and

  4. Retains the signed parent or guardian consent forms for a period of five years.
endtable

 

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Cross-References

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For more information, see:

  1. EHS 103, “Hazard Communication Program”
  2. EHS 104, “Laboratory Use of Hazardous Chemicals”
  3. EHS 105, “Personal Protective Equipment”
  4. EHS 108, “Environmental Health and Safety Training”
  5. EHS 205, “Storage of Hazardous Chemicals”

    and

  6. EHS 403, “Chemical Release Emergency Response”


See also

  1. the Police Department Policies and Procedures ManualPDP 104–01, “Laboratory Emergencies”

    and

  2. the Staff Personnel Policies and Procedures ManualSPP 201–01, “Recruitment/Employment.”

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