Environmental Health & Safety Manual (EHS)

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Effective: 5/23/2007

Revised: 3/1/2014 

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EHS 116: Minors in Laboratories

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Purpose

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To protect minors from potential hazards in laboratories or areas where hazardous processes are employed and to ensure compliance with applicable federal, state, and local regulations

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Sources

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29 Code of Federal Regulations §§ 1910.1450
Arizona State University Laboratory Chemical Safety Compliance Guidelines
Arizona State University Chemical Hygiene Plan

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Applicability

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This policy applies to all faculty, staff, visitors, and all minors (persons under the age of 18) who may enter:

  1. an ASU laboratory

    or

  2. an area where hazardous processes are employed.

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Policy

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No minor may enter an ASU laboratory, or area where hazardous processes are employed, except minors who are:

  1. enrolled in ASU classes that require laboratory exercises, activities, assignments, and/or tasks, and so forth, in a laboratory or area where hazardous processes are employed
  2. participating in a tour approved by the unit head
  3. working in a laboratory or area where hazardous processes are employed, as an employee or volunteer, but only with the formal approval of the unit head and the Environmental Health & Safety (EH&S) director or designee

    or

  4. under such conditions otherwise approved by the unit head and the EH&S director or designee.

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Exceptions

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Any exceptions to this policy must be approved in writing by the EH&S director.

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Procedures

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Each ASU employee, including faculty, staff, researchers, and part-time employees, has a responsibility to help provide for the safety of minor workers, volunteers, and visitors to that unit/department laboratory, or area where hazardous processes are employed, and must adhere to the requirements of this policy as applicable.


Approval of Minors Participating in Tours

For all tours of an ASU laboratory, or area where hazardous processes are employed, each academic/departmental unit head, or designee, is responsible for:

  1. reviewing and approving, or denying, in advance, requests for tours of an ASU laboratory or area where hazardous processes are employed

    and

  2. ensuring that tours are conducted in a manner that prevents exposure to potentially hazardous materials and operations.

Upon request, EH&S will provide guidance for ensuring safety and compliance during tours of the laboratory or area where hazardous processes are employed.


Approval of Minors Working in Laboratories

Procedures for approval of minors, as employees or volunteers, working in laboratories, or areas where hazardous processes are employed, which must be completed before the minor is allowed to work, are as follows:D

Responsibility
Action
ASU Employee (of an Academic Unit)
  1. Submits, to the head of his or her academic unit, a request that provides the following information:
    1. the name, gender, and age of the minor student
    2. the intended status (employee or volunteer) with respect to the proposed experience
    3. description of the educational intent

      and

    4. the tasks to be performed.
Academic Unit Head, or Designee
  1. Reviews and approves or denies the request, for each minor, in writing.
  2. If approved, forwards a copy of the request to EH&S with a statement that the proposed activity represents an approved program.
Environmental Health & Safety
  1. Reviews and approves or denies the request, for each minor, in writing.
  2. If approved:
    1. ensures that appropriate inspections are performed of the laboratory or area where hazardous processes are employed

      and

    2. alerts the requesting employee to any measures that must be taken to assure the safety of minors in the laboratory or area where hazardous processes are employed.
    If denied, notifies the requestor of the reason(s) for the denial.
Academic Unit Head, or Designee
  1. Confirms receipt of the responses from EH&S for each request.
  2. Ensures compliance with all training and safety measures identified by EH&S associated with the approval.
  3. For each specific approved request from EH&S, requests a parental consent form from ASU Risk Management.
  4. Requests and obtains the parental consent form(s), from the parent(s) of each minor student.
    Note: The forms must be signed by the parent(s) and received by the academic unit before the minor is permitted into the laboratory or area where hazardous processes are employed.


    and

  5. Retains the signed parental consent forms.
endtable

 

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Cross-References

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For more information, see:

  1. EHS 103, “Hazard Communication Program”
  2. EHS 104, “Laboratory Use of Hazardous Chemicals”
  3. EHS 105, “Personal Protective Equipment”
  4. EHS 108, “Environmental Health and Safety Training”
  5. EHS 205, “Storage of Hazardous Chemicals”

    and

  6. EHS 403, “Chemical Release Emergency Response”


See also

  1. the Police Department Policies and Procedures ManualPDP 104–01: “Laboratory Emergencies”

    and

  2. the Staff Personnel Policies and Procedures ManualSPP 201–01: “Recruitment/Employment.”

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