Capital Programs Management Group (CPM)

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Effective: 6/1/1986

Revised: 11/7/2006

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CPM 312: Easements and Rights-of-Way

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Purpose

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To ensure that easements and rights-of-way comply with Board of Regents’ policy

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Source

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Arizona Board of Regents Policy Manual - 7-307

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Applicability

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University projects involving requests for easements and rights-of-way

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Policy

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The easements and rights-of-way policy is an Arizona Board of Regents’ policy. It is maintained outside of the ASU system of administrative manuals.

The Arizona Board of Regents Policy Manual is also available in PDF format. An Adobe Acrobat Reader plug-in is required to view these PDF files. See our main policies and procedures page if you require this plug-in.

To enter the Arizona Board of Regents Policy Manual, go to http://www.azregents.edu/policymanual/default.aspx, Chapter 7.

To return to this manual, you may wish to set a bookmark to http://www.asu.edu/aad/manuals/cpm.

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ProcedureD

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Responsibility
Action
Requestor
  1. Submit easement or right-of-way request to Capital Planning Services, Engineering Services, or University Real Estate Development Office (URED) for processing, using the requisite form.
University Real Estate Development Office (URED)
  1. Review the easement request for compliance with the policy above. Correct any deficiencies.
  2. Prepare an environmental and economic impact assessment and review easement in light of future development (the impact statement) in conjunction with Capital Planning Services, Engineering Services, and the Office of the University Architect.
  3. Review the legal description for accuracy and attach draft conditions of approval, if appropriate.
  4. Submit draft document, legal description, and impact statement to the Office of General Counsel for review of the easement form.
Office of General Counsel
  1. Review and approve the easement document as to form, including appropriate conditions as may be applicable.
  2. Prepare the final document and return to URED.
URED
  1. Submit easement, legal description, and impact statement to the executive vice president and chief finance officer for signature.
Executive vice president
for
Administration and Finance
  1. Approve/disapprove the conditions of the easement request.
If disapproved:
  1. Return the easement request to URED.
URED
  1. Notify the requestor that the easement request has been disapproved.
  2. Inform the requestor that the easement may be resubmitted, allowing for new conditions.
Requestor
  1. Go to step 1.
If approved:
Executive vice president
for
Administration and Finance
  1. Sign the easement request and return it to URED for processing.
URED
  1. Arrange for recording the document with Maricopa County.
  2. Send copies to requestor.
  3. Maintain a copy of the document in the department records.
endtable

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