Capital Programs Management Group (CPM)

CPM 306–07 Table

After consultation with the architect/engineer (A/E), the Building Committee, and the construction manager (CM), if appropriate, the Capital Programs Management Group (CPMG) and Purchasing and Business Services:

1. establish the date, time, and place of the bid opening

   and

2. prepare a Notice to Contractors of Intent to Receive Bids and forward it to Purchasing and Business Services five days before the publication date.

Purchasing and Business Services publishes for the legally required time in a local newspaper an Advertisement for Bids containing the information in the Notice to Contractors of Intent to Receive Bids.

The CPMG and Purchasing and Business Services consult with the CM and/or A/E and conduct a prebid meeting for the benefit of interested bidders.

Purchasing and Business Services presides over the bid opening at the established time and places and opens, reads aloud, records, and witnesses all bids.

The Building Committee reviews the bids for compliance with the budget and selects alternate bids where appropriate.

The CPMG, CM, and/or A/E review bid results and recommend award of bid to the lowest responsible bidder.

The CPMG:

1. drafts the Notice to Proceed form and forwards it to Purchasing and Business Services for an authorized signature

   and

2. prepares the Construction Contract Required Data Listing and forwards it to Purchasing and Business Services for contract preparation, along with a requisition for the contractor.

Purchasing and Business Services:

1. signs and issues the Notice to Proceed

   and

2. prepares construction contracts and issues them to the contractor for an authorized signature.

Contractors send contractor’s bonds, insurance certificates, and signed contracts to Purchasing and Business Services.

Purchasing and Business Services signs and reissues contracts to the contractor for the user and forwards the copies to the CPMG.

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