Capital Programs Management Group (CPM)

Effective: 6/1/1986

Revised: 11/7/2006

CPM 304: Public Art

Purpose

To ensure that public art is a component of major capital remodeling, renovation, and construction projects

Sources

Arizona Board of Regents Policy Manual - 7-102

University policy

Applicability

Major capital projects—new buildings or renovations

Policy

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Master Plan

The ASU Public Art and Design Review Council prepares a master plan for public art at ASU and identifies funds to be used for the Public Art program. All major capital construction projects will have works of art placed. Major capital project budgets will include one-half of one percent of the total construction cost for public art.

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Acquisition of Works of Art

The ASU Public Art and Design Review Council may evaluate and purchase existing works of art or commission new works for the project in accordance with procedures established by the director of Purchasing and Business Services. Artwork may include, but is not necessarily limited to:

1. fiber art
2. glass works
3. mosaics
4. murals
5. paintings
6. photographs
7. prints

8. and

9. sculpture.

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Considerations for Decision Making

The council is expected to consider, in making its decisions, the nature of the structure and its intended use. The commission may appoint a committee, which may or may not have members of the commission on it, to make recommendations to the commission for any specific project. The council is expected to invite comments regarding its proposed plans for public art from:

1. those who will be housed in the structure
2. the vice provost/president who will have staff or functions housed in the structure
3. those who are housed in close proximity to the structure

   and

4. other interested members of the campus community, if appropriate.

The ASU Public Art and Design Review Council also explores potential sources of funding of public art for existing facilities. When funding becomes available from such sources, the council decides on the type and placement of artwork to be acquired with the funds. If the university accepts a donation with specific instructions attached to it, the council respects those instructions.

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Council Membership

The ASU Public Art and Design Review Council is appointed by the executive vice president and provost of the university and is composed of several members and a chair. One of the members may be from outside the university.

ProcedureD

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Responsibility	Action
Financial Services	Establish public art budget agency/orgs for all major capital projects. Note: The Office of the University Architect (OUA) is responsible for managing the agency/orgs.
ASU Public Art and Design Review Council	Interview and select artists through a request for qualifications process to design and place commissioned artwork in various precincts throughout the campus, as established by the council.
ASU Public Art and Design Review Council, Office of General Counsel, and Purchasing and Business Services	Negotiate contract with each artist for a project.
Purchasing and Business Services	Issue and administer the contracts.
Artist	Submit all insurance requirements to Purchasing and Business Services.
Purchasing and Business Services	Coordinate with Insurance Services and issue a notice to the artist to proceed. The construction requirements for the artwork and a list of the artist’s responsibilities are attached to the notice.
OUA	Initiate a purchase order to the artist and assign a project manager to each specific project.
Artist	Submit the proposed project and location of the artwork to the ASU Public Art and Design Review Council and the CPMG for their review.
ASU Public Art and Design Review Council	Recommend approval or disapproval of the public art location to the executive vice president and provost of the university.
Executive vice president and provost of the university	Approve or disapprove of the location for the proposed artwork.
Artist	Submit necessary drawings, details, structural criteria, etc., to the ASU Public Art and Design Review Council. The council then submits the proposal to the CPMG for review.
CPMG and Department of Facilities Management	Sign off on the construction drawings, thus confirming that work is in general compliance with ASU maintenance issues and that the documents are complete.
CPMG	Monitor the construction and installation of the artwork.
ASU Public Art and Design Review Council, CPMG, and Department of Facilities Management	Accept final installation and completion of punch list.

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