Capital Programs Management Group (CPM)
Terms used in this manual are defined as follows:
- Archaeological Discovery
- Any historic or prehistoric ruin, burial ground, archaeological
or vertebrate paleontological site, or site including fossilized
footprints, inscriptions made by human agency, or any other
archaeological, paleontological, or historical feature.
- Architect/Engineer (A/E) or Design Professional (DP)
- The firm or person lawfully licensed to practice
architecture/engineering, or an entity lawfully practicing
architecture/engineering, identified as such in the Owner-Design
Professional Agreement, or the authorized representative of the
person or entity.
- Architectural Program
- A program that expands and redefines the facilities program to
fully explain and document minimum requirements. It is based on
in-depth discussion with all identified building users and detailed
analysis of standards and guidelines (see “Facilities Program”).
- Arizona Board of Regents (ABOR)
- The governing body established by the state of Arizona to
oversee the three state universities: Arizona State University,
University of Arizona, and Northern Arizona University.
- Asbestos Abatement
- Programs to encapsulate or remove asbestos containing materials
that, if they become airborne or “friable,” would
constitute a health threat.
- Asbestos-Containing Material (ACM)
- Any material containing more than one percent asbestos.
- Assignable Area or Net Assignable Area (NASF)
- The floor area in any building or structure, except parking
structures, that can be used by the building occupants to carry out
their function. It does not include nonassignable common building
areas (see CPM 316, “Measurement of
Building Areas,” for additional clarification and basis of
- Auxiliary Unit
- An operation that derives a substantial portion of its budget
from revenues generated from providing goods and/or services to the
university community and/or the general public. A list of major
auxiliary units follows:
- ASU Bookstore
- ASU Public Events
- Food service contractors or concessionaires
- Intercollegiate Athletics
- Memorial Union
- Parking and Transit Services
- Residential Life, including fraternities and sororities
- Stadium Management.
- A price, submitted in accordance with legal contract documents,
that represents the amount for which the bidding organization will
- The Arizona Board of Regents. See Arizona Board of Regents (ABOR)
- Budget Estimate
- An estimate of the approximate cost of a project based on a
program statement provided by the user.
- Building Inspection Report
- This report rates buildings according to the inspected condition of their architectural and mechanical systems. An inventory of university buildings is generated by Facilities
- Building Permit
- A permit is required when a building, structure, or any system
thereof is erected, constructed, modified, enlarged, altered,
repaired, moved, improved, remodeled, converted, or demolished.
Facilities Management reserves the right to approve or disapprove
any applications submitted for building permits that do not conform
to applicable code/regulation requirements or those not designed in
accordance with ASU standards.
- Building Renewal
- Major activities that involve the repair or reworking of a
building, including the upgrading of systems and areas that will
result in maintaining or extending a building’s expected
useful life. Building renewal does not include new construction,
landscaping and area beautification, infrastructure replacement or
repairs, routine maintenance, new paving, resurfacing of an area
that was not capitalized as part of the original cost of the
building, or demolition and removal of a building.
- Campus Beautification
- The development of new exterior campus spaces and the enhancement
of existing spaces through the development of appropriate landscape
features and other amenities.
- Capital Development
- The process in which remodeling, renovation, and construction
projects are initiated, approved, and completed.
- Capital Development Plan (CDP)
- A plan for identifying capital building projects that the university intends to initiate during the following fiscal year, including a fiscal management plan. In its justification for the capital building project, the university indicates the necessity of the project in supporting or advancing elements of the university Strategic Enterprise Plan. If approved, ABOR grants authorization to
the university to hire consultants to develop a facilities program
and schematic design.
- Capital Improvement Plan (CIP)
- Universities are required annually to prepare a Capital
Improvement Plan that contains proposals for spending on land
acquisition, capital projects, energy systems, energy management
systems, and building renewal and that includes a one-year plan and
at least a two-year forecast of proposed capital activity.
- Capital Project
- A construction or renovation project with total project labor
costs greater than $25,000.
- Capital Request Process
- The process that offers all campus organizational and
academic units an opportunity to request institutional funding for
their capital needs.
- Change Order
- The documentation approved by the Capital Programs Management
Group and submitted to the contractor, indicating a change in the
cost, time, or scope of service required to complete a
- Class III Asbestos Work
- Repair and maintenance operations, where ACM, including thermal system insulation (TSI), surfacing ACM, and presumed asbestos-containing material (PACM), is likely to be disturbed. Examples are installation of a single electrical outlet or electric switch where a new electrical panel or service is not required. See Asbestos-Containing Material.
- Construction Documents
- All documents used for the solicitation of bids and the
subsequent construction of a project.
- Construction Manager (CM)
- The person or entity identified as such in the
Owner-Construction Manager Agreement, as the authorized
representative of the owner throughout the duration of a
- Construction Manager at
- A construction delivery method in which a construction
manager/general contractor is brought on during the design phase to
be part of the design team and to propose a guaranteed maximum
price at or towards the end of the design development phase. If
owner accepts the guaranteed maximum price, this contractor will
construct the facility.
- Contract Claims
- The disputes arising out of the interpretation or application
- Capital Programs Management Group.
- The removal of all or any part of a structure for any
- Disabled Access
- Make buildings and facilities accessible to individuals with disabilities, consistent with the Americans with Disabilities Act, through the elimination of architectural and communications barriers to the extent those barriers prevent access to programs, services, and activities.
- The authorization provided by a property owner for the use of
his or her property or any designated portion thereof by another
for a specified purpose and/or period of time.
- Facilities Program
- A program that is based on current facilities use information,
projections of future requirements, and other related
characteristics from which the need for space can be derived.
- A roofed structure enclosed by walls on all sides, used for the
permanent or temporary shelter of persons, animals, plants, or
- Facility Inspection Report
- An inventory generated by the Department of Facilities
Management of state-owned and university buildings rated according
to the condition of the buildings’ architectural and
- Fixed Equipment
- Permanently affixed furniture, fixtures, and equipment.
- A term indicating that the necessary funds and accounts are
available to a specific project.
- Furniture/Fixture and Equipment (FF&E)
- The moveable furniture, fixtures, or equipment that require no
permanent connection to utilities or to the structure.
- Guaranteed Maximum Price (GMP)
- A cost for construction that is guaranteed by the construction
manager at risk, based on the design documents and other
information at the time the owner and construction manager at risk
agree on the GMP. Depending upon more detailed development of the
design documents and owner change orders, the GMP may
- Gross Area
- The sum of the floor areas of a building included within the
outside face of the exterior walls for all stories or areas that
have floor surfaces (see CPM 316,
“Measurement of Building Areas,” for additional
clarification and basis of measurement).
- Items such as, but not limited to, utility delivery systems,
roadway systems, external lighting systems, grounds, and parking
lots that are not capitalized as part of the original cost of a
- In-house Project
- A small project (labor costs of $25,000 and less) designed by
Architectural/Engineering Facilities project coordinators and
normally coordinated by Department of Facilities Management (see
- The Joint Committee on Capital Review. The primary powers and duties of the JCCR relate to ascertaining facts and making recommendations to the Legislature regarding state expenditures for land, buildings, and improvements.
- The Joint Legislative Budget Committee. The primary powers and duties of the JLBC relate to ascertaining facts and making recommendations to the Legislature regarding all facets of the state budget, state revenues and expenditures, and future fiscal needs.
- Life Cycle Costing
- A technique that assesses alternatives and considers all
relevant economic consequences over a period of time. It should be
viewed as a supplemental tool to aid the architect and all project
parties in decision making where both initial and continuing costs
of design decisions are being considered.
- Major Maintenance
- Keeping in good repair building and infrastructure systems or
components that have established maintenance cycles of greater than
- Master Plan
- A document setting forth the concepts and guiding principles
for future development of campus facilities and
- New Construction
- The creation of a new facility or the addition, expansion, or
extension of an existing facility that adds to the building’s
overall external dimensions.
- Nonassignable Area
- The floor area in any building or structure that is used for
public corridors, lobbies, stairways, elevators (floor openings),
and other general-circulation facilities (see CPM 316, “Measurement of Building
Areas,” for additional clarification and basis for
- Noncapital Project
- A project with labor costs of $25,000 and less (see
- OSHA Class III Competent Person
- A person who is capable of identifying existing asbestos hazards in the workplace and selecting the appropriate control strategy for asbestos exposure; who has the authority to take prompt corrective measures to eliminate them; and who is trained in a manner consistent with Environmental Protection Agency (EPA) requirements for training of local education agency maintenance and custodial staff as set forth at 40 CFR 763.92 (a)(2).
- Office of the University Architect.
- The Arizona Board of Regents.
- Plant Funds
- The monies budgeted for construction and/or major repairs of
- Presumed Asbestos-Containing Material (PACM)
- Thermal system insulation and surfacing material found in buildings constructed no later than 1980.
- A Capital Programs Management Group activity relating to the
physical needs (excluding general maintenance and repair) of the
campus and campus facilities.
- Project Approval
- Authorization to accept bids or guaranteed maximum price and
start construction. For renovation or infrastructure projects with total costs of $5 million or more, or $10 million or more for new construction or information technology projects, this authorization is granted by the Arizona Board of Regents. For
projects with less than these total costs, authorization is
granted by the university.
- Project Budget
- The amount of funding estimated or approved for a specific
- Project Coordinator
- Coordinates activities and functions of a designated project to
ensure that goals and objectives specified for the project are
- Project Manager and/or Project Manager Sr.
- The Facilities Management staff member responsible for an
- Punch List
- A list prepared by the responsible architect/engineer,
construction manager, or CPMG staff members that identifies items
that must be completed by the contractor or Department of
Facilities Management before substantial completion is
- Quarterly Project Status Report
- A quarterly capital project status report shall be submitted by the university to the Arizona Board of Regents office for projects of $5 million and greater.
- The reworking of existing infrastructure that was capitalized
with the original construction or portions thereof, including the
upgrading of, or replacement of, major systems, that extends the
useful life of the systems.
- The changing of interior space primarily for aesthetic or
preferential reasons when not a part of a renovation.
- The reworking of an existing building or portion of an existing
building, including the upgrading of major systems, that extends
the useful life of a building or portion of an existing building.
- Request for Qualification. Qualification-based selection for
- A strip of land occupied or intended to be occupied by a
street, crosswalk, railroad, road, electric transmission line, oil
or gas pipeline, water main, sanitary or storm sewer main,
landscaping, or for other special uses.
- Routine Maintenance
- Keeping in good repair building systems or components.
- Shell Space
- New building space that has not been finished as part of the
original construction project.
- A reduced list of proposers (e.g., consultants, planners,
architect/engineers, construction managers) who are judged to be
“highly qualified” for the work to be done and who will
receive further consideration in the professional service selection
process for a specific project.
- Any internal or external device providing identification,
advertising, or directional information for a specific school,
business, service, product, person, organization, place, or
building. Included in this definition may be graphic devices such
as logos, attention-attracting media such as banners or logo
sculptures, and obtrusive colored fascia or architectural
- Special Fixed Equipment
- Permanently affixed/installed furniture, fixtures, and
- Landscape of street areas.
- Sub–area Plan
- A subset plan representing a portion of the campus that is
smaller than the area covered by the master plan.
- Suspected Materials
- Building materials suspected of containing asbestos, including but not limited to: wall materials (gypsum drywall and plaster), ceiling tiles, ceiling tile adhesives, floor tiles, floor tile adhesives, sheet vinyl floorings, cove base adhesives, pipe insulation, duct seam tape, fireproofing, gaskets, caulkings of all types, and ceramic tile grouts.
- Thermal System Insulation (TSI)
- Hard packed piping insulation normally found wrapped in-place around plumbing and other piping.
- The responsible university person(s), organization, or
department requesting CPMG services.
- Value Engineering
- An organized approach to optimizing both cost and performance
in a facility or to eliminating items that add cost without
contributing to required function. In evaluating the quality, use,
life, appearance, and required features of a facility, the
consultant attempts to achieve value without reducing quality below
required levels while at the same time maximizing function, cost,
and worth in design.
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