|Effective: 12/1/1984|| |
|CAM 30203: Exhibits|
To provide guidelines for the use of exhibits within policies and procedures
Academic and Administrative Documents
As with all communication, charts, tables, graphs, forms, and illustrations should be clear, concise, simple, and direct. When well used, exhibits can convey ideas or provide specific examples that explain what words alone cannot.
To evaluate the effectiveness of an exhibit, ask these questions:
A supplementary exhibit should relate directly to the text, and the text should refer to it in a callout. An exhibit should be printed within the policy/procedure, near the section referring to it or at the end. When two or more policies in a manual refer to one exhibit, the exhibit generally is placed within the policy/procedure that first refers to it. Alternatively, it may be placed within the policy/procedure to which it most closely applies. For example, a personnel policies and procedures manual might include an Absence Report form with an Absence Reporting policy because the form is most directly related to that policy, even though the form is mentioned in policies that appear before Absence Reporting.
A caption identifying the exhibit appears under each exhibit. This caption is cited in both the Table of Exhibits and, when appropriate, in the pertinent policy or procedure. Normally the caption is centered below the exhibit (see CAM 302-03C), except in the case of rotated exhibits.
Rotated Full-Page Exhibits
When full-page exhibits are placed at right angles to standard pages, or rotated, they should be positioned so that the exhibit can be viewed when the binder is turned 90 degrees in a clockwise direction. Captions for these exhibits should be centered horizontally at the bottom of the page, not at the bottom of the exhibit (see CAM 302-03D and CAM 302-03E).
Because forms often reflect policies/procedures, units should routinely review their forms needs in the process of creating or revising policies and procedures. New or revised policies/procedures often require creating new forms or updating old ones to reflect additions and changes. (Conversely, adding or replacing forms often dictates corresponding changes in policies/procedures.)
To effectively present forms and the information relating to forms, consider
|Note:||For best reproduction, use a black felt-tip pen to complete sample forms, or type them if the user is required to type the forms.|
Some manual exhibits are available only in PDF format. An Adobe Acrobat Reader plug-in is required to view these PDF files. See our main policies and procedures page if you require this plug-in.
CAM 30203A, Completed Sample Form
CAM 30203B, Completed Sample Form with Instructions
CAM 30203C, Sample Form Exhibit with Centered Captions
CAM 30203D, Rotated Exhibit Supplementing Text, with Completed Sample Form
CAM 30203E, Rotated Exhibit Replacing Text
|Note:||Please be advised that the policies and procedures used as examples in the CAM manual are often out of date and no longer applicable. They were chosen as examples when the CAM manual was revised in 1992. To access the current policies and procedures manuals, please go to http://www.asu.edu/aad/manuals.|